Ultimate Staffing is hiring: Administrative Assistant in California

Overview

Senior Market Manager @ Ultimate Staffing | Driving Talent Solutions

We are seeking a highly motivated Administrative Assistant to support the CEO and a team of seven. This role is ideal for someone with a "can-do" attitude who is eager to contribute across all areas of the organization and grow with us long-term.

Base pay range

$20.00/hr - $25.00/hr

Responsibilities

• Manage daily office operations with minimal supervision
• Handle phones, emails, mail, office supplies, and deliveries
• Support union members with applications, dues, and general inquiries
• Perform accurate data entry and maintain organized records
• Prepare weekly and monthly reports using Microsoft Excel
• Reconcile petty cash and assist with basic accounting tasks
• Facilitate onboarding for new members
• Maintain a clean and organized office environment
• Coordinate Zoom meetings and manage basic tech setup
• Assist with semi-annual and annual projects (e.g., dues calculations, communications)
• Support occasional travel planning for conferences (held every 4 years)

Preferred Qualifications

• Strong multitasking and time management skills
• Excellent communication and interpersonal abilities
• Professional demeanor; comfortable interacting with executives
• Advanced proficiency in Microsoft Office Suite; tech-savvy
• Self-sufficient and comfortable working independently
• Experience with ADP or payroll systems (a plus)
• Familiarity with shared drives and basic tech troubleshooting

EEO Statement

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

Seniority level

• Entry level

Employment type

• Full-time

Job function

• Administrative
• Industries
• Utilities