Circa - IPG DXTRA is hiring: Administrative Assistant in Boston

Overview

must be able to work hybrid in our Boston office 3 days/week

We believe in Extraordinary.

At Jack Morton we create head-turning, stomach-dropping, mind-boggling, smile-inducing brandexperiences for everyone. It’s the future of marketing and there’s nothing passive or predictable about it. We promise every day will be different than the previous one in a very good way.

We take care of each other, as much as we take care of business. We marvel in each other’s uniqueness and revel in what each of us brings to the human potluck that is Jack.

So, if you want to help shape the future of an entire industry, welcome. If you feel work, and the people you work with, can be extraordinary, let’s chat. We’re Jack, and we can’t wait to meet you.

That brings us to you.

Position

Administrative Assistant

We are looking for an Administrative Assistant with a "can-do" spirit to keep the wheels turning in our fast-paced Boston headquarters. This role acts as the glue that holds our team together by creating a smooth, supportive, and welcoming office experience — while also providing vital administrative support to senior leadership. The ideal candidate is highly organized, a natural relationship-builder, and comfortable juggling multiple priorities at once.

Key responsibilities

• Administrative Assistance
• Manage travel arrangements for senior leaders and guests
• Process expense reports for leadership
• Support internal communications by updating SharePoint pages, managing Teams channels, email lists, and file organization
• Attend meetings as needed to take notes and manage recordings

Office Management

• Serve as the primary point of contact for office support requests
• Welcome clients, guests and visiting employees by coordinating conference rooms and receiving visitors
• Prepare meeting spaces, including ordering catering and coordinating IT set-up
• Answer incoming phone calls and direct them appropriately
• Maintain office supplies and coordinate outgoing shipments
• Support new hire onboarding with office tours, welcome kits and seat assignments
• Organize employee activities and social events that foster positive workplace culture

Requirements

• 2+ years administrative or office support experience
• Proven ability to manage multiple tasks and meet deadlines
• Exceptional attention to detail and strong organizational skills
• Highly proficient with Microsoft Office suite
• Excellent written and verbal communication skills
• Comfortable working independently and collaboratively
• Event planning experience is preferred

Last, but not least, we believe in diversity, equity, and inclusion.

Jack Morton and Genuine are equal opportunity employers; we strongly value diversity at our companies. We do not discriminate on race, religion, color, national origin, disability, sexual orientation, gender identity, gender expression, age, marital status, veteran status, or any other basis prohibited by law.

Note: Some location-specific pay ranges are provided where required by law. See posting for details.

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To submit this application you must agree to the IPG DXTRA eRecruiting Privacy Notice . At IPG DXTRA, we oversee several core award-winning agencies such as The Weber Shandwick Collective, Golin, Jack Morton, Octagon, DeVries and Momentum.

I also certify that the information contained on this form, my resume/C.V., any other attachments and any other information that I or anyone acting on my behalf provides to the Company during the hiring process is correct and complete. I understand that any misrepresentation or omission in this application will be cause for denial or termination of employment.

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1. Disabled veteran - A veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs, or

- A person who was discharged or released from active duty because of a service-connected disability.

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