Administrative Assistant Job at Jack Morton Worldwide in Boston

must be able to work hybrid in our Boston office 3 days/week

We believe in Extraordinary.

At Jack Morton we create head-turning, stomach-dropping, mind-boggling, smile-inducing brand experiences for everyone. It’s the future of marketing and there’s nothing passive or predictable about it. We promise every day will be different than the previous one in a very good way.

We take care of each other, as much as we take care of business. We marvel in each other’s uniqueness and revel in what each of us brings to the human potluck that is Jack.

So, if you want to help shape the future of an entire industry, welcome. If you feel work, and the people you work with, can be extraordinary, let’s chat. We’re Jack, and we can’t wait to meet you.

That brings us to you.

Administrative Assistant

We are looking for an Administrative Assistant with a 'can-do' spirit to keep the wheels turning in our fast-paced Boston headquarters. This role acts as the glue that holds our team together by creating a smooth, supportive, and welcoming office experience — while also providing vital administrative support to senior leadership. The ideal candidate is highly organized, a natural relationship-builder, and comfortable juggling multiple priorities at once.

Key Accountabilities

• Administrative Assistance
• Manage travel arrangements for senior leaders and guests
• Process expense reports for leadership
• Support internal communications by updating SharePoint pages, managing Teams channels, email lists, and file organization
• Attend meetings as needed to take notes and manage recordings

Office Management

• Serve as the primary point of contact for office support requests
• Welcome clients, guests and visiting employees by coordinating conference rooms and receiving visitors
• Prepare meeting spaces, including ordering catering and coordinating IT set-up
• Answer incoming phone calls and direct them appropriately
• Maintain office supplies and coordinate outgoing shipments
• Support new hire onboarding with office tours, welcome kits and seat assignments
• Organize employee activities and social events that foster positive workplace culture

Requirements

• 2+ years administrative or office support experience
• Proven ability to manage multiple tasks and meet deadlines
• Exceptional attention to detail and strong organizational skills
• Highly proficient with Microsoft Office suite
• Excellent written and verbal communication skills
• Comfortable working independently and collaboratively
• Event planning experience is preferred

Last, but not least, we believe in diversity, equity, and inclusion.

Jack Morton and Genuine are equal opportunity employers; we strongly value diversity at our companies. We do not discriminate on race, religion, color, national origin, disability, sexual orientation, gender identity, gender expression, age, marital status, veteran status, or any other basis prohibited by law.

In Colorado, Connecticut, Nevada, and New York City the standard base pay range for this role is $45,000.00 - $65,000.00 annually (potential flex), depending on relevant factors including experience, internal equity and market considerations. This base pay range is specific to Colorado, Connecticut, Nevada, and New York City and may not be applicable to other locations.

#LI-SC1

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***JOB SCAM ALERT***

We have recently become aware that individuals not associated with Jack Morton have fraudulently used our name – and the names of some of our employees – to solicit applications for fake jobs, to conduct fake job interviews and to make fake job offers. Any request to schedule an interview and any bona fide offer of employment will only come from an authorized representative of Jack Morton with an email address of the form “@jackmorton.com” or “@jackmorton.co.uk”. We will never require an applicant to provide credit card or banking information to cover any supposed advance costs.

If you have provided personal information in connection with a fake job offer or interview and you are concerned, we suggest that you take appropriate action.

Jack Morton takes these activities very seriously and are taking appropriate steps to shut down this fraudulent activity.

We urge you to be careful when sharing your personal information and to be aware of scams involving fake job postings and job offers.