Entry Level Administrative Assistant Job at Swoon in Mossville

Job Description: Summary:
The main function of an administrative assistant/executive assistant is to provide high-level administrative support by conducting research, handling information requests and performing clerical functions. A typical administrative assistant acts as information and communication managers for an office.

Job Responsibilities:
• Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.

• Prepare invoices, reports, memos, letters, financial statements, and other documents.

• File and retrieve corporate documents, records, and reports.

• Open, sort and distribute incoming correspondence, including faxes and emails.

• Prepare responses to correspondence containing routing inquiries.

Skills:
• Verbal and written communication skills, multi-tasking, customer service skills and interpersonal skills.

• Ability to work independently and manage one’s time.

• Ability to keep information organized and confidential.

Typical task breakdown:

• Manage complex and dynamic calendar of meetings and events for organization coordinating with internal and external attendees
• Plan for upcoming meetings ensuring attendees have relevant information to be successful
• Manage email and prepare responses for broad distribution working with subject matter experts to align on messaging and content.
• Attend team meetings to help identify and document tasks for follow-up.
• Book and manage travel accommodations

Interaction with team:

• Regular communication to manage complex calendar of events.  
• Written communication with workgroup to

Work environment:

• Office only

• Previous experience with computer applications, such as Microsoft Word, Excel and PowerPoint.

Education/Experience:
• High school diploma or GED required.
• 0-2 years experience required.