Administrative Assistant & Accounting Clerk Job at W H Bagshaw in Hudson

What Were Looking For

If you love variety, checking things off your to-do list, and hearing THANK YOU SO MUCH!this could be the perfect fit. In this role, you'll handle a little bit of everything, with a strong focus on accounting-related tasks like entering and reviewing invoices, managing deposits, and assisting with day-to-day financial operations. Youll also open mail, answer phones, provide general administrative support, and be the hero that walks in with lunch when we treat the staff on occasion.

You'll report directly to the Vice President and owners, supporting both them and the wider team. If you're a positive, organized communicator who enjoys being the go-to helper and taking pride in keeping things running smoothlyespecially in the financial side of the businessyoull thrive here.

Youll also get to interact with our tenants, pitch in on community activities, and even dabble in our startup, Walter Bat Company. Love the feeling of a freshly organized space? Thats a bonus! Another perk: youll have flexibility to set your schedule within core business hours Mon-Thurs, working 1525 hours per week.

Does this sound awesome to you? We think so too.

Responsibilities

• Provide administrative support to ensure efficient operation of office, including booking occasional travel for staff
• Answer and direct phone calls
• Open mail and forward to appropriate staff
• Process accounts payable and receivable, including verifying vendor invoices, coding expenses, billing, and posting cash receipts
• Prepare ACH payment batches and routine journal entries (accruals, prepaids, reclasses)
• Maintain vendor and customer records, including W9s, banking info, and tax-exempt certificates
• Assist with year-end 1099 preparation and weekly payroll processing; serve as backup for HR manager
• Maintain AR aging reports and perform light collections and follow-up on past-due accounts
• Ensure accuracy in data entry, naming conventions, and account coding; monitor for duplicates and discrepancies
• Maintain organized digital files in accordance with document retention policies
• Process customer credit card payments
• Organize staff and employee recognition lunch and events
• Organize and tidy office common areas

Job Requirements

• Minimum 3 years of experience in accounting/bookkeeping, preferably in a manufacturing setting
• Proficiency with accounting software (experience with a manufacturing ERP system preferred)
• Strong understanding of accounts payable, accounts receivable, and general ledger processes
• Ability to prepare and process ACH payments, paper checks, and journal entries
• Strong Microsoft Excel and general computer skills; comfortable learning new software
• High attention to detail and accuracy in data entry, coding, and recordkeeping
• Strong organizational and time management skills with ability to prioritize tasks
• Effective verbal and written communication skills for interacting with vendors, customers, and team members
• Ability to maintain confidentiality with financial and employee information
• Self-motivated, dependable, and able to work independently with minimal supervision
  
  

Preferred Qualifications

• Associates or bachelors degree in accounting, finance, or business administration
• Experience working in a manufacturing or industrial business environment
• Knowledge of sales tax compliance and preparing tax-exempt documentation
• Experience assisting with year-end close, audits, and 1099 preparation
• Familiarity with document retention policies and digital file management best practices
• Ability to identify process improvements and contribute to efficiency initiatives

Set your own schedule, 15-25 hours per week during core business hours Mon - Thurs.

This is an in-person, part-time role, located in Hudson, NH.