Marketing Operations Manager Job at Sarah Lawrence College in Village of Bronxvi

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The Marketing Operations Manager plays a key role in ensuring the efficient functioning of the Office of Marketing & Communications at Sarah Lawrence College. This detail-oriented and highly organized individual will manage vendor coordination, purchasing, production and mailing logistics, and administrative operations. The role is critical to supporting the successful execution of marketing and communications efforts across print, mail, signage, promotional items, and day-to-day office needs.

Essential Functions

• Print and Production Management: Manage logistics for print, mail, signage, large-format graphics, and promotional items, ensuring deliverables meet quality and safety standards, timelines, and budgets.
• Direct communication of project requirements to vendors, and relay vendor specifications (deadlines, file formats) to stakeholders.
• Manage reviews and approvals for physical and digital proofs, ensuring timely markups, adjustments, and sign-offs.
• Facilitate proper archiving of final production files.
• Maintain a well-organized sample library.

• Direct Mail & Shipping Logistics: Coordinate direct mail jobs with internal departments and external vendors such as the U.S. Postal Service and mail houses.
• Communicate postage options, submit recipient lists, and track inventories of print assets (e.g., stationery, brochures).
• Ensure designs comply with postal regulations.

• Budget, Purchasing, and Vendor Coordination: Track and manage project costs in compliance with the College’s purchasing procedures.
• Prepare, submit, and maintain accurate records of purchase orders, invoices, job requisitions, and expense reports.
• Process and submit vendor and freelancer invoices for approval and payment; manage logging of invoices into department’s master budget.

• Additional Responsibilities: Manage the office’s inbound and outbound mail and package deliveries; monitor the office’s phone line and email inbox; advise on selecting and ordering promotional items; order general office supplies; perform other duties as assigned by supervisor.

Required Qualifications

• Five years’ experience and/or proven expertise in operations, project management, print production, and/or mailing services.
• Strong organizational skills, with attention to detail and the ability to manage multiple projects simultaneously.
• Competency with bookkeeping functions such as tracking budgets and processing invoices.
• Excellent written and verbal communication skills.
• Technical aptitude and desire to learn about products, tools, and opportunities to continuously improve workflows.

Physical And Cognitive Requirements

• Primarily sedentary, involving extended periods of sitting and significant computer use.
• Frequent verbal and written communication required.
• Capacity to organize and synthesize detailed information.
• Regular walking/standing/lifting required.

Preferred Qualifications

• Competency in Adobe Creative Cloud (InDesign, Photoshop, Illustrator) for preparing files for production.
• Experience working with higher education or non-profit organizations.
• Ability to travel regionally to print vendors, mail houses, etc. (mileage reimbursable per IRS rates).

Posting Number: S00429P

Open Until Filled: Yes

Salary: $68,000-$75,000

How to Apply: To apply, visit https://slc.peopleadmin.com/postings/2445

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