Equiliem
Overview
Executive Assistant, Dockers
Location: HQ-Office, San Francisco, CA, USA
Time type: Full time
Responsibilities
Provide Executive Assistance for the Leadership Team, including extensive internal and external calendaring, point-to-point business travel, expenses, and special projects.
Contribute to the excellent reputation of the company through professional, friendly, and respectful interactions with all internal and external stakeholders.
Liaise with senior-level leaders and team members across LS&Co. and cultivate cross-functional relationships between departments and improve communication across teams.
Prep agendas, presentations and information and attend select leadership HR meetings and stay informed - take notes, identify follow-ups and send reminders.
Manage demanding Outlook calendaring requests, while also keeping executives accessible
Handle and maintain highly confidential and sensitive information
Serve as the brand extension for leader you support, escalating and communicating on their behalf and serving as a team liaison
Coordinate events, including internal team events, conferences, team off-sites, business and operational reviews, and other team meetings, including arranging meeting rooms and catering requests
Initiate purchase orders, reconcile invoices, and complete/track expense reports
Coordinate complex travel and expense reporting using Concur
Maintain impeccable standards of confidentiality and information security
About You / Qualifications
3-5 years of experience supporting senior executives, ideally in an HR environment.
Experience with extensive international and domestic travel arrangements.
Experience supporting multiple senior leaders simultaneously.
High degree of integrity when dealing with confidential and sensitive information.
Adept at working with different personality types and leadership styles.
Advanced proficiency with Microsoft Office Suite and/or Google Workspace.
Familiarity with Concur, Confluence, Jira, or similar tools is a plus.
Additional Details This is a hybrid position based in our San Francisco, CA headquarters. You will be expected in office 3 days per week typically Tuesday-Thursday. Note, time in office can vary depending on business needs.
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Location: HQ-Office, San Francisco, CA, USA
Time type: Full time
Responsibilities
Provide Executive Assistance for the Leadership Team, including extensive internal and external calendaring, point-to-point business travel, expenses, and special projects.
Contribute to the excellent reputation of the company through professional, friendly, and respectful interactions with all internal and external stakeholders.
Liaise with senior-level leaders and team members across LS&Co. and cultivate cross-functional relationships between departments and improve communication across teams.
Prep agendas, presentations and information and attend select leadership HR meetings and stay informed - take notes, identify follow-ups and send reminders.
Manage demanding Outlook calendaring requests, while also keeping executives accessible
Handle and maintain highly confidential and sensitive information
Serve as the brand extension for leader you support, escalating and communicating on their behalf and serving as a team liaison
Coordinate events, including internal team events, conferences, team off-sites, business and operational reviews, and other team meetings, including arranging meeting rooms and catering requests
Initiate purchase orders, reconcile invoices, and complete/track expense reports
Coordinate complex travel and expense reporting using Concur
Maintain impeccable standards of confidentiality and information security
About You / Qualifications
3-5 years of experience supporting senior executives, ideally in an HR environment.
Experience with extensive international and domestic travel arrangements.
Experience supporting multiple senior leaders simultaneously.
High degree of integrity when dealing with confidential and sensitive information.
Adept at working with different personality types and leadership styles.
Advanced proficiency with Microsoft Office Suite and/or Google Workspace.
Familiarity with Concur, Confluence, Jira, or similar tools is a plus.
Additional Details This is a hybrid position based in our San Francisco, CA headquarters. You will be expected in office 3 days per week typically Tuesday-Thursday. Note, time in office can vary depending on business needs.
#J-18808-Ljbffr