Horizons for Homeless Children
Overview
Job Details
Level : Experienced •
Job Location : Roxbury, MA •
Position Type : Full Time •
Education Level : 4 Year Degree •
Salary Range : 65,000.00 - 70,000.00 •
Job Shift : Day •
Job Category : Other
Position Title:
Executive Assistant
Work location : Roxbury, MA (5 days onsite)
Reports to : Chief Executive Officer
Status, FLSA Class : Full-time, Exempt
Date Updated : September 2025
Mission Horizons for Homeless Children is a Boston-based nonprofit dedicated to improving the lives of young children experiencing homelessness in Massachusetts. We help families succeed by providing high-quality early education, opportunities for play, and comprehensive family support services. Our advocacy efforts extend our impact and advance our vision of ending homelessness among families with young children.
Summary of Position We are seeking a personable, enthusiastic, highly organized and detail-oriented
Executive Assistant with established skills across all Microsoft Office platforms, PowerPoint and Canva . The person in this role will perform a mix of administrative duties and high-level executive assistant work for the Chief Executive Officer (CEO) and members of the Executive Leadership team. This individual also interacts with Horizons’ Board of Directors. The Executive Assistant will create a positive, friendly impression for all internal and external people. The ideal candidate will be adaptable to all personality types, and flexible in the face of unexpected changes. Candidates must be able to communicate effectively with excellent writing skills.
Responsibilities Administrative
Support the CEO and Executive team with administrative and clerical tasks, using attention to detail, task and time management skills and creative problem-solving capability.
Maintain the CEO’s appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel; ensure background material is provided for all meetings scheduled with visitors.
Preserve the CEO's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; summarizing reports and initiating follow up and follow through.
Support scheduling, communications and record keeping for the Board of Directors, including meeting minutes and assistance with presentation development.
Schedule, prepare and assist with meetings and professional development days.
Manage Horizons’ agency calendar.
Collaborate with all members of the Executive Team for administrative support including expense reporting and some calendar management.
Maintain excellent customer service and a friendly, positive attitude at all times.
Provide program support at development events and assist with special projects as assigned.
Assist Administrative team (Executives, Finance, HR, etc.) with general duties as needed.
Partner with Policy and Advocacy Manager as directed.
Office Maintenance Duties
Monitor and maintain office supply inventory.
Maintain office files and records including organizational charts, staff lists, and general information.
Other duties/projects may be assigned as needed.
Workspace This is a 40-hour-a-week, full-time position. This position requires 5 days onsite. The work is largely sedentary, performed at a desk in an office environment. There is a large staff room with indoor and outdoor space for breaks and a designated quiet room. Our office space is located at Edgerley Family Horizons Center, 1785 Columbus Ave, Roxbury, MA.
This position requires compliance with all applicable federal, state, local and company policy concerning immunizations, employment physical/screening, and background record checks.
Compensation and Benefits Starting salary range is $65,000 – $70,000, depending on experience and skills. Total compensation includes benefits as described below.
Health coverage options designed to be comprehensive and affordable, with Horizons covering between 70-75% of premiums (value varies by enrollment).
Medical plans include choice between HMO and PPO. Typical biweekly employee costs: individual $99, two-person $199, family $314; deductibles: never more than $300 for individual or $600 for two-person/family, depending on plan.
Visit the Benefits page for more details on the rest of our benefits package.
Qualifications Education and Experience
Bachelor’s Degree preferred
Minimum of 5-8 years of Executive support experience
Knowledge, Skills, and Abilities
Strong technology proficiency with Microsoft Office suite, MS365, PowerPoint and Canva
Excellent organizational, prioritization, and project management skills
High attention to detail and accuracy in updating lists, calendars and documents
Clear written and verbal communication; ability to convey complex concepts simply
Ability to handle confidential executive information securely and with integrity
Commitment to Horizons’ mission and core values (Collaborative, Inclusive, Innovative, Passionate)
Independent, self-motivated, and professional with a warm, respectful demeanor
Strong problem-solving, judgment, and adaptability
Team player with a positive attitude toward shared goals
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Level : Experienced •
Job Location : Roxbury, MA •
Position Type : Full Time •
Education Level : 4 Year Degree •
Salary Range : 65,000.00 - 70,000.00 •
Job Shift : Day •
Job Category : Other
Position Title:
Executive Assistant
Work location : Roxbury, MA (5 days onsite)
Reports to : Chief Executive Officer
Status, FLSA Class : Full-time, Exempt
Date Updated : September 2025
Mission Horizons for Homeless Children is a Boston-based nonprofit dedicated to improving the lives of young children experiencing homelessness in Massachusetts. We help families succeed by providing high-quality early education, opportunities for play, and comprehensive family support services. Our advocacy efforts extend our impact and advance our vision of ending homelessness among families with young children.
Summary of Position We are seeking a personable, enthusiastic, highly organized and detail-oriented
Executive Assistant with established skills across all Microsoft Office platforms, PowerPoint and Canva . The person in this role will perform a mix of administrative duties and high-level executive assistant work for the Chief Executive Officer (CEO) and members of the Executive Leadership team. This individual also interacts with Horizons’ Board of Directors. The Executive Assistant will create a positive, friendly impression for all internal and external people. The ideal candidate will be adaptable to all personality types, and flexible in the face of unexpected changes. Candidates must be able to communicate effectively with excellent writing skills.
Responsibilities Administrative
Support the CEO and Executive team with administrative and clerical tasks, using attention to detail, task and time management skills and creative problem-solving capability.
Maintain the CEO’s appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel; ensure background material is provided for all meetings scheduled with visitors.
Preserve the CEO's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; summarizing reports and initiating follow up and follow through.
Support scheduling, communications and record keeping for the Board of Directors, including meeting minutes and assistance with presentation development.
Schedule, prepare and assist with meetings and professional development days.
Manage Horizons’ agency calendar.
Collaborate with all members of the Executive Team for administrative support including expense reporting and some calendar management.
Maintain excellent customer service and a friendly, positive attitude at all times.
Provide program support at development events and assist with special projects as assigned.
Assist Administrative team (Executives, Finance, HR, etc.) with general duties as needed.
Partner with Policy and Advocacy Manager as directed.
Office Maintenance Duties
Monitor and maintain office supply inventory.
Maintain office files and records including organizational charts, staff lists, and general information.
Other duties/projects may be assigned as needed.
Workspace This is a 40-hour-a-week, full-time position. This position requires 5 days onsite. The work is largely sedentary, performed at a desk in an office environment. There is a large staff room with indoor and outdoor space for breaks and a designated quiet room. Our office space is located at Edgerley Family Horizons Center, 1785 Columbus Ave, Roxbury, MA.
This position requires compliance with all applicable federal, state, local and company policy concerning immunizations, employment physical/screening, and background record checks.
Compensation and Benefits Starting salary range is $65,000 – $70,000, depending on experience and skills. Total compensation includes benefits as described below.
Health coverage options designed to be comprehensive and affordable, with Horizons covering between 70-75% of premiums (value varies by enrollment).
Medical plans include choice between HMO and PPO. Typical biweekly employee costs: individual $99, two-person $199, family $314; deductibles: never more than $300 for individual or $600 for two-person/family, depending on plan.
Visit the Benefits page for more details on the rest of our benefits package.
Qualifications Education and Experience
Bachelor’s Degree preferred
Minimum of 5-8 years of Executive support experience
Knowledge, Skills, and Abilities
Strong technology proficiency with Microsoft Office suite, MS365, PowerPoint and Canva
Excellent organizational, prioritization, and project management skills
High attention to detail and accuracy in updating lists, calendars and documents
Clear written and verbal communication; ability to convey complex concepts simply
Ability to handle confidential executive information securely and with integrity
Commitment to Horizons’ mission and core values (Collaborative, Inclusive, Innovative, Passionate)
Independent, self-motivated, and professional with a warm, respectful demeanor
Strong problem-solving, judgment, and adaptability
Team player with a positive attitude toward shared goals
#J-18808-Ljbffr