JOB TITLE: Junior Accountant
REPORTS TO: Controller
DEPARTMENT: Finance & Administration
HOURS: 40 Hours
FLSA STATUS: Exempt
SALARY: $55K - $75K
POSITION SUMMARY:
The Junior Accountant position provides general support to the Controller within the Finance Department.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Transactional Accounting
• Enter and process vendor invoices, employee expense reports, and credit card transactions in QuickBooks Online (QBO).
• Prepare and process weekly check runs and ACH/wire payments.
• Reconcile vendor statements and follow up on outstanding balances.
• Assist with recording payroll journal entries and benefits allocations.
• Support grant voucher preparation and submissions under state and federal guidelines.
Month-End Close & Reporting Support
• Reconcile bank and credit card accounts monthly.
• Prepare supporting schedules for balance sheet accounts (AP, AR, prepaid, accrued expenses).
• Assist in ensuring accuracy of data posted in the general ledger.
• Help compile documentation for audits and grant reporting.
Systems & Technology
• Maintain organized electronic files and ensure proper documentation in accounting systems.
• Support the integration of expense management and AP automation tools (e.g., Bill.com, Expensify, Concur).
• Assist in testing and documenting workflows as systems are upgraded or automated.
• Use Excel/Google Sheets to build reconciliations, trackers, and basic dashboards.
Process Improvement
• Identify inefficiencies in manual processes and suggest small improvements.
• Document step-by-step accounting procedures for consistency and training purposes.
• Partner with the Senior Accountant to adopt new technology and transition away from spreadsheets where possible.
Collaboration
• Work cross-departmentally with Operations, Development, and Programs to collect documentation and resolve coding questions.
• Provide responsive support to staff on expense reimbursement, vendor setup, and payment inquiries.
Qualifications
• Bachelor's degree in Accounting, Finance, or related field, or equivalent experience.
• 1-2 years of relevant accounting or finance experience (internships, nonprofit, or business office experience preferred).
• Proficiency in QuickBooks Online, Excel (pivot tables, lookups), and Google Workspace.
• Familiarity with AP automation tools, expense reporting systems, or Salesforce is required
• Strong organizational skills and high attention to detail.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Eagerness to learn, adapt, and grow within a modernizing finance function.
SUPERVISORY RESPONSIBILITIES:
• This job has no supervisory responsibilities.
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