County of San Mateo
Contract Administrator II - Public Health Programs (Departmental Promotional)
County of San Mateo, Redwood City, California, United States, 94061
Overview
San Mateo County Health
is seeking experienced individuals for the position of
Contract Administrator II
to coordinate and organize the development of contracts and purchase of goods; prepare and evaluate scopes of work, negotiate, monitor and amend program contracts; manage contract and service provider relations; ensure compliance with contract requirements; prepare projections for program managers and in preparation for necessary contract amendments; provide program support and consultation to program staff in the areas of County contract policies; assist in the development and implementation of policies and procedures; act as a liaison to other County departments and partnering agencies; proof all documents associated with an agreement or amendment; use independent judgment, strong administrative and analytical skills, excellent organizational/customer service skills; function as a key member of the team; and perform related work as required. The current vacancy
is in the Public Health Policy and Planning (PHPP) Division located in San Mateo, but will occasionally travel/drive within the County to attend meetings and perform duties of the job, and also work with multiple public health programs including Family Health Services and the Health Coverage Unit. Partial remote work may be available after training. Duties
Coordinate the contract development/ amendment process and procurement of goods with departments, program managers, and other County departments, including securing appropriate signatures, distributing executed copies, and maintaining comprehensive contract files. Prepare and review draft contracts to ensure accuracy and completeness. Ensure contract compliance with County, state and federal requirements regarding insurance, credentials, and payment schedule among others. Prepare formal extensions and amendments to existing contracts. Prepare a succinct description of the contract in the required format for submission to executive management, County Manager's Office or Board of Supervisors. Create Request for Proposals (RFP), development and execution Serve as liaison to community organizations, other County departments, governmental agencies and the public to disseminate information. Collaborate with procurement and fiscal staff to monitor contract agreements for fiscal compliance and report requirements and possible amendments to program staff. Assist programs with the development of quality, evaluation measures and reporting requirements for each contract. Attend and participate in a variety of meetings and committees. Provide technical assistance and consultation to the related agencies, community groups and other interest groups. Maintain current knowledge of contract rules and regulations. Collaborate with other staff to develop forms, contract templates and procedures. Perform related duties as assigned. The ideal candidate
High level of experience in the development of contracts, negotiating terms, and the contract approval process. High level of motivation, energy, diplomacy and resourcefulness. High level of experience with planning and coordinating projects. Experience creating, developing and executing Request for Proposals (RFP). Excellent presentation skills with experience facilitating meetings for the purpose of presenting concise and accurate information to staff, providers, and/or internal leadership. Experience working with directors, managers, and other varying levels of authority. High level of proficient writing and editing skills; experienced in doing research to build scope of work, set minimum target levels, and develop performance measures. High level of experience in fostering and maintaining positive work relationships with internal staff and leadership, and external providers and community members. Excellent time management and problem-solving skills, with the ability to exercise independent judgment. Knowledge of HIPAA compliance regulations concerning confidential information storage as well as record retrieval of documents for a health environment and its remote locations. Ability to work independently with minimal supervision and instruction, as well as collaboratively as part of a team. Excellent attention to detail in the processing and execution of work. Familiarity with County of San Mateo community-based organizations and government agencies preferred. Excellent written and verbal communication skills. Knowledge
Principles and practices of public administration. Principles and practices of program areas to which assigned. Principles and practices of contract development, negotiation and monitoring, including budgeting and financial record keeping. Principles, practices and techniques of administrative and programmatic research and analysis. Applicable federal, state and local laws, rules and regulations and County and program policies and guidelines. Computer applications related to the work. Office administrative practices and procedures, including records management and the operation of standard office equipment. Skill/Ability to
Develop and evaluate proposals and negotiate contracts and agreements. Develop, monitor and analyze budgets and program performance. Plan, coordinate and implement administrative and programmatic research and analysis. Analyze, interpret and apply various regulations and requirements. Train staff in work procedures and provide technical and programmatic assistance to staff and subcontractors. Establish and maintain effective working relationships with grantors, subcontractors, County staff, elected and appointed officials, the public and others. Communicate effectively, both orally and in writing. Compile, analyze and interpret data using research techniques; draw sound conclusions and prepare and present effective reports regarding findings and recommendations. Exercise sound independent judgment within general policy and regulatory guidelines. Prepare clear and accurate reports, correspondence, procedures and other written materials. Organize and prioritize work and meet critical deadlines. Maintain accurate records and files. Education and Experience Any combination of education and experience that would likely provide the required knowledge, skills and abilities is qualifying. A typical way to qualify is: Contract Administrator II:
Four years of professional level administrative or programmatic experience, primarily in the area of contract administration in a community services or related setting.
Departmental Promotional Only.
Only current County of San Mateo employees in the
San Mateo County Health
with at least six months (1040 hours) of continuous service in a classified regular, probationary, extra-help/limited term positions prior to the final filing date may apply. The examination process will consist of an application screening based on the candidates\' application and responses to the supplemental questions (weight: pass/fail). Candidates who pass the application screening may be invited to a panel interview (weight:100%). Depending on the number of applicants, an application appraisal of education and experience may be used in place of other examinations or further evaluation of work experience may be conducted to group applicants by level of qualification. Applicants meeting the minimum qualifications are not guaranteed advancement through any subsequent phase of the examination. All examinations will be given in San Mateo County, California and applicants must participate at their own expense. IMPORTANT:
Applications for this position will only be accepted online.
If you are currently on the County\'s website, you may click the Apply button. If you are not on the County\'s website, please go to https://jobs.smcgov.org/ to apply. Responses to the supplemental questions must be submitted in addition to our regular employment application form.
A resume will not be accepted as a substitute for the required employment application and supplemental questionnaire. TENTATIVE RECRUITMENT SCHEDULE
All the relevant skills, qualifications and experience that a successful applicant will need are listed in the following description. Final Filing Date: Tuesday, September 16, 2025 at 11:59 p.m. PST Application Screening: Week of September 16, 2025 Civil Service Panel/Departmental Interview: Week of September 23, 2025 About the County San Mateo County is centrally located between San Francisco, San Jose, and the East Bay. With over 750,000 residents, San Mateo is one of the largest and most diverse counties in California and serves a multitude of culturally, ethnically, and linguistically diverse communities. The County of San Mateo, as an employer, is committed to advancing equity to ensure that all employees are welcomed in a safe and inclusive environment. The County seeks to hire, support, and retain employees who reflect our diverse community. We encourage applicants with diverse backgrounds and lived experiences to apply. Eighty percent of employees surveyed stated that they would recommend the County as a great place to work. The County of San Mateo is an equal opportunity employer committed to fostering diversity, equity, and inclusion at all levels. Talent Acquisition Contact: Debbie Kong (09022025) (Contract Administrator II G248)
#J-18808-Ljbffr
San Mateo County Health
is seeking experienced individuals for the position of
Contract Administrator II
to coordinate and organize the development of contracts and purchase of goods; prepare and evaluate scopes of work, negotiate, monitor and amend program contracts; manage contract and service provider relations; ensure compliance with contract requirements; prepare projections for program managers and in preparation for necessary contract amendments; provide program support and consultation to program staff in the areas of County contract policies; assist in the development and implementation of policies and procedures; act as a liaison to other County departments and partnering agencies; proof all documents associated with an agreement or amendment; use independent judgment, strong administrative and analytical skills, excellent organizational/customer service skills; function as a key member of the team; and perform related work as required. The current vacancy
is in the Public Health Policy and Planning (PHPP) Division located in San Mateo, but will occasionally travel/drive within the County to attend meetings and perform duties of the job, and also work with multiple public health programs including Family Health Services and the Health Coverage Unit. Partial remote work may be available after training. Duties
Coordinate the contract development/ amendment process and procurement of goods with departments, program managers, and other County departments, including securing appropriate signatures, distributing executed copies, and maintaining comprehensive contract files. Prepare and review draft contracts to ensure accuracy and completeness. Ensure contract compliance with County, state and federal requirements regarding insurance, credentials, and payment schedule among others. Prepare formal extensions and amendments to existing contracts. Prepare a succinct description of the contract in the required format for submission to executive management, County Manager's Office or Board of Supervisors. Create Request for Proposals (RFP), development and execution Serve as liaison to community organizations, other County departments, governmental agencies and the public to disseminate information. Collaborate with procurement and fiscal staff to monitor contract agreements for fiscal compliance and report requirements and possible amendments to program staff. Assist programs with the development of quality, evaluation measures and reporting requirements for each contract. Attend and participate in a variety of meetings and committees. Provide technical assistance and consultation to the related agencies, community groups and other interest groups. Maintain current knowledge of contract rules and regulations. Collaborate with other staff to develop forms, contract templates and procedures. Perform related duties as assigned. The ideal candidate
High level of experience in the development of contracts, negotiating terms, and the contract approval process. High level of motivation, energy, diplomacy and resourcefulness. High level of experience with planning and coordinating projects. Experience creating, developing and executing Request for Proposals (RFP). Excellent presentation skills with experience facilitating meetings for the purpose of presenting concise and accurate information to staff, providers, and/or internal leadership. Experience working with directors, managers, and other varying levels of authority. High level of proficient writing and editing skills; experienced in doing research to build scope of work, set minimum target levels, and develop performance measures. High level of experience in fostering and maintaining positive work relationships with internal staff and leadership, and external providers and community members. Excellent time management and problem-solving skills, with the ability to exercise independent judgment. Knowledge of HIPAA compliance regulations concerning confidential information storage as well as record retrieval of documents for a health environment and its remote locations. Ability to work independently with minimal supervision and instruction, as well as collaboratively as part of a team. Excellent attention to detail in the processing and execution of work. Familiarity with County of San Mateo community-based organizations and government agencies preferred. Excellent written and verbal communication skills. Knowledge
Principles and practices of public administration. Principles and practices of program areas to which assigned. Principles and practices of contract development, negotiation and monitoring, including budgeting and financial record keeping. Principles, practices and techniques of administrative and programmatic research and analysis. Applicable federal, state and local laws, rules and regulations and County and program policies and guidelines. Computer applications related to the work. Office administrative practices and procedures, including records management and the operation of standard office equipment. Skill/Ability to
Develop and evaluate proposals and negotiate contracts and agreements. Develop, monitor and analyze budgets and program performance. Plan, coordinate and implement administrative and programmatic research and analysis. Analyze, interpret and apply various regulations and requirements. Train staff in work procedures and provide technical and programmatic assistance to staff and subcontractors. Establish and maintain effective working relationships with grantors, subcontractors, County staff, elected and appointed officials, the public and others. Communicate effectively, both orally and in writing. Compile, analyze and interpret data using research techniques; draw sound conclusions and prepare and present effective reports regarding findings and recommendations. Exercise sound independent judgment within general policy and regulatory guidelines. Prepare clear and accurate reports, correspondence, procedures and other written materials. Organize and prioritize work and meet critical deadlines. Maintain accurate records and files. Education and Experience Any combination of education and experience that would likely provide the required knowledge, skills and abilities is qualifying. A typical way to qualify is: Contract Administrator II:
Four years of professional level administrative or programmatic experience, primarily in the area of contract administration in a community services or related setting.
Departmental Promotional Only.
Only current County of San Mateo employees in the
San Mateo County Health
with at least six months (1040 hours) of continuous service in a classified regular, probationary, extra-help/limited term positions prior to the final filing date may apply. The examination process will consist of an application screening based on the candidates\' application and responses to the supplemental questions (weight: pass/fail). Candidates who pass the application screening may be invited to a panel interview (weight:100%). Depending on the number of applicants, an application appraisal of education and experience may be used in place of other examinations or further evaluation of work experience may be conducted to group applicants by level of qualification. Applicants meeting the minimum qualifications are not guaranteed advancement through any subsequent phase of the examination. All examinations will be given in San Mateo County, California and applicants must participate at their own expense. IMPORTANT:
Applications for this position will only be accepted online.
If you are currently on the County\'s website, you may click the Apply button. If you are not on the County\'s website, please go to https://jobs.smcgov.org/ to apply. Responses to the supplemental questions must be submitted in addition to our regular employment application form.
A resume will not be accepted as a substitute for the required employment application and supplemental questionnaire. TENTATIVE RECRUITMENT SCHEDULE
All the relevant skills, qualifications and experience that a successful applicant will need are listed in the following description. Final Filing Date: Tuesday, September 16, 2025 at 11:59 p.m. PST Application Screening: Week of September 16, 2025 Civil Service Panel/Departmental Interview: Week of September 23, 2025 About the County San Mateo County is centrally located between San Francisco, San Jose, and the East Bay. With over 750,000 residents, San Mateo is one of the largest and most diverse counties in California and serves a multitude of culturally, ethnically, and linguistically diverse communities. The County of San Mateo, as an employer, is committed to advancing equity to ensure that all employees are welcomed in a safe and inclusive environment. The County seeks to hire, support, and retain employees who reflect our diverse community. We encourage applicants with diverse backgrounds and lived experiences to apply. Eighty percent of employees surveyed stated that they would recommend the County as a great place to work. The County of San Mateo is an equal opportunity employer committed to fostering diversity, equity, and inclusion at all levels. Talent Acquisition Contact: Debbie Kong (09022025) (Contract Administrator II G248)
#J-18808-Ljbffr