Minnesota IT Services
Administrative Specialist - Office & Administrative Specialist Principal
Minnesota IT Services, Saint Paul, Minnesota, United States, 55130
Job Overview
Working Title:
Administrative Specialist Job Class:
Office & Administrative Specialist Principal Agency:
Department of Employment and Economic Development Location: St. Paul Telework Eligible: Yes, may be eligible for some telework Full/Part Time: Full-Time Regular/Temporary: Unlimited Who May Apply: This vacancy is open for bids and for all qualified job seekers simultaneously. Date Posted: 09/03/2025 Closing Date: 09/09/2025 Division/Unit: Paid Family & Medical Leave Work Shift/Hours: Day Shift, 8:00 AM - 4:30 PM Days of Work: Monday - Friday Salary Range: $24.12 - $32.54 hourly; $50,363 - $67,944 annually FLSA Status: Nonexempt FAD/Designated in Connect 700 Program for Applicants with Disabilities: Yes Position Purpose
This position exists to perform administrative functions for specified work units within the Paid Leave Division of DEED, including Appeals. Functions include assisting with mailing, making calls to parties (including representatives, witnesses, and attorneys), and receiving documents submitted for evidence. The position works within the Paid Leave Appeals unit and coordinates with the Senior Manager of Appeals, Appeals Managers, Paid Leave Judges, Intake team, and other staff to receive, review, and decide appeals of eligibility determinations and determinations of benefit accounts. This role is part of a team of administrative support staff and may work with other Paid Leave units as needed. Key Responsibilities Monitor Appeals Email Inbox/Outbound Calls: respond to parties, Paid Leave Judges, and staff; route documents to ensure prompt processing. File Setup and Scheduling: schedule and reschedule meetings/hearings, notify the right parties, ensure notices are sufficient, and maintain meeting/hearing records. Appeals Receipt Duties: assist in receiving, compiling, and delivering all incoming correspondence to the Intake team; examine documents, redact as needed, and follow security protocols. Transcripts: prepare transcripts (both dirty and court-ready) of recorded hearings as assigned.
This position is telework eligible. Staff are provided with tools and equipment for virtual work; telework policy may change with notice based on business needs. Minimum Qualifications
Please ensure your resume clearly describes your experience in the areas listed and includes beginning and ending month/year for each job. Only applicants whose resumes clearly demonstrate fulfillment of each minimum qualification will be considered. Knowledge of standard computer software for word processing, spreadsheets, and databases to create, modify, and protect files Knowledge of document/records management systems to store, categorize, and retrieve electronic files Ability to input, verify, and edit electronic data Skill in document/records management to file and categorize electronic documents Skill in obtaining, organizing, and drafting administrative materials for internal or external dissemination Ability to coordinate with a diverse clientele in a legal setting (staff attorneys, client agencies, court personnel, opposing counsel)
Preferred Qualifications
Experience as an Administrative Specialist/Administrative Assistant or similar role Completion of a legal administrative assistant training program or certification Experience as a legal administrative assistant Experience developing and implementing administrative and program policies, procedures, and service standards in collaboration with management
Our employees are dedicated to cultural responsiveness. Preferred candidates will have experiences working effectively with people from diverse backgrounds and cultures. Additional Requirements
A job offer will be contingent upon successfully passing a background check, which may include: criminal background check, employment records check, employment reference check, conflict of interest review, and drivers license and records check. The Minnesota Department of Employment and Economic Development will not sponsor work visas; all applicants must be legally authorized to work in the U.S. How To Apply
Click Apply for Job at the top of this page. For questions about applying, contact the Careers Help Desk at 651-259-3637 or careers@state.mn.us. For more information about the application process, visit http://www.mn.gov/careers. Connect 700 Program
To receive consideration as a Connect 700 Program applicant, apply online, or email the Job ID, Working Title, and valid Proof of Eligibility Certificate by the closing date to Talent Acquisition at talent.acquisition.deed@state.mn.us. Veterans
To be considered with Veteran's Status, indicate this on your application and submit a copy of your DD-214 form and other required documentation by the closing date. Recently Separated Veterans (RSV) may receive interviews; Certain Disabled Veterans may be appointed non-competitively per state legislation. See criteria and eligibility via provided links. Current State Employees
Please apply via Self Service. If eligible for bidding, this vacancy will be open for bids/expression of interest and current employees in the same classification may be given priority. Contact
If you have questions about this position, contact Sarah Beaverson at sarah.beaverson@state.mn.us or 651-259-7293. Benefits and Equal Opportunity
Benefits include health insurance, paid leave, holidays, retirement, life insurance, disability coverages, tax-advantaged accounts, and professional development opportunities. Minnesota state agencies are Equal Opportunity Employers and strongly encourage applicants from diverse backgrounds. All qualified applicants will receive consideration without regard to race, color, creed, religion, national origin, sex, disability, veteran status, or other protected characteristics. Eligibility and Accessibility
If you need accommodations, contact the Careers Help Desk. The department provides reasonable accommodations to applicants with disabilities. #J-18808-Ljbffr
Working Title:
Administrative Specialist Job Class:
Office & Administrative Specialist Principal Agency:
Department of Employment and Economic Development Location: St. Paul Telework Eligible: Yes, may be eligible for some telework Full/Part Time: Full-Time Regular/Temporary: Unlimited Who May Apply: This vacancy is open for bids and for all qualified job seekers simultaneously. Date Posted: 09/03/2025 Closing Date: 09/09/2025 Division/Unit: Paid Family & Medical Leave Work Shift/Hours: Day Shift, 8:00 AM - 4:30 PM Days of Work: Monday - Friday Salary Range: $24.12 - $32.54 hourly; $50,363 - $67,944 annually FLSA Status: Nonexempt FAD/Designated in Connect 700 Program for Applicants with Disabilities: Yes Position Purpose
This position exists to perform administrative functions for specified work units within the Paid Leave Division of DEED, including Appeals. Functions include assisting with mailing, making calls to parties (including representatives, witnesses, and attorneys), and receiving documents submitted for evidence. The position works within the Paid Leave Appeals unit and coordinates with the Senior Manager of Appeals, Appeals Managers, Paid Leave Judges, Intake team, and other staff to receive, review, and decide appeals of eligibility determinations and determinations of benefit accounts. This role is part of a team of administrative support staff and may work with other Paid Leave units as needed. Key Responsibilities Monitor Appeals Email Inbox/Outbound Calls: respond to parties, Paid Leave Judges, and staff; route documents to ensure prompt processing. File Setup and Scheduling: schedule and reschedule meetings/hearings, notify the right parties, ensure notices are sufficient, and maintain meeting/hearing records. Appeals Receipt Duties: assist in receiving, compiling, and delivering all incoming correspondence to the Intake team; examine documents, redact as needed, and follow security protocols. Transcripts: prepare transcripts (both dirty and court-ready) of recorded hearings as assigned.
This position is telework eligible. Staff are provided with tools and equipment for virtual work; telework policy may change with notice based on business needs. Minimum Qualifications
Please ensure your resume clearly describes your experience in the areas listed and includes beginning and ending month/year for each job. Only applicants whose resumes clearly demonstrate fulfillment of each minimum qualification will be considered. Knowledge of standard computer software for word processing, spreadsheets, and databases to create, modify, and protect files Knowledge of document/records management systems to store, categorize, and retrieve electronic files Ability to input, verify, and edit electronic data Skill in document/records management to file and categorize electronic documents Skill in obtaining, organizing, and drafting administrative materials for internal or external dissemination Ability to coordinate with a diverse clientele in a legal setting (staff attorneys, client agencies, court personnel, opposing counsel)
Preferred Qualifications
Experience as an Administrative Specialist/Administrative Assistant or similar role Completion of a legal administrative assistant training program or certification Experience as a legal administrative assistant Experience developing and implementing administrative and program policies, procedures, and service standards in collaboration with management
Our employees are dedicated to cultural responsiveness. Preferred candidates will have experiences working effectively with people from diverse backgrounds and cultures. Additional Requirements
A job offer will be contingent upon successfully passing a background check, which may include: criminal background check, employment records check, employment reference check, conflict of interest review, and drivers license and records check. The Minnesota Department of Employment and Economic Development will not sponsor work visas; all applicants must be legally authorized to work in the U.S. How To Apply
Click Apply for Job at the top of this page. For questions about applying, contact the Careers Help Desk at 651-259-3637 or careers@state.mn.us. For more information about the application process, visit http://www.mn.gov/careers. Connect 700 Program
To receive consideration as a Connect 700 Program applicant, apply online, or email the Job ID, Working Title, and valid Proof of Eligibility Certificate by the closing date to Talent Acquisition at talent.acquisition.deed@state.mn.us. Veterans
To be considered with Veteran's Status, indicate this on your application and submit a copy of your DD-214 form and other required documentation by the closing date. Recently Separated Veterans (RSV) may receive interviews; Certain Disabled Veterans may be appointed non-competitively per state legislation. See criteria and eligibility via provided links. Current State Employees
Please apply via Self Service. If eligible for bidding, this vacancy will be open for bids/expression of interest and current employees in the same classification may be given priority. Contact
If you have questions about this position, contact Sarah Beaverson at sarah.beaverson@state.mn.us or 651-259-7293. Benefits and Equal Opportunity
Benefits include health insurance, paid leave, holidays, retirement, life insurance, disability coverages, tax-advantaged accounts, and professional development opportunities. Minnesota state agencies are Equal Opportunity Employers and strongly encourage applicants from diverse backgrounds. All qualified applicants will receive consideration without regard to race, color, creed, religion, national origin, sex, disability, veteran status, or other protected characteristics. Eligibility and Accessibility
If you need accommodations, contact the Careers Help Desk. The department provides reasonable accommodations to applicants with disabilities. #J-18808-Ljbffr