Womble Bond Dickinson (US) LLP
Womble Bond Dickinson (US) LLP, an AmLaw 100 firm, is seeking a full-time Office Assistant to join our dynamic team in Tysons, VA. This position requires a warm, friendly, self-motivated individual who is highly organized, service-oriented, and a team player with superior written, verbal, and interpersonal skills. The role involves a blend of administrative, support services, and hospitality-focused responsibilities that contribute to the overall efficiency and welcoming atmosphere of our office.
Responsibilities
Provide a welcoming atmosphere when greeting and directing clients and visitors to conference rooms for meetings and events. Assist the Support Services team with processing and distributing mail, packages, and courier runs. Support the Records team with file management, including entering records into the management system and handling off-site storage logistics. Operate high-volume copy machines for document duplication, scanning, binding, and conversion to electronic formats. Setup and breakdown of conference rooms for meetings, placing catering orders, and ensuring all spaces, including the kitchen and common areas, are clean and well-stocked. Maintain inventory and purchase office consumables and kitchen supplies. Prepare offices for new personnel with name plates and supplies. Process vendor invoices and office-related expenses using ChromeRiver and reconcile credit card statements. Maintain relationships with vendors and building security, ensuring smooth operation of office equipment and services. Prepare daily office bulletins, maintain office related documents, and assist attorneys and support staff on various projects and events. Perform other administrative duties as assigned, contributing to a collaborative team environment. Requirements
A college degree and law firm experience are preferred. Possess exceptional customer service skills with high attention to detail and the ability to work independently in a fast-paced, deadline-driven environment. Strong communication and problem-solving skills, with proficiency in MS Outlook, Word, and Excel. Must be able to push, pull, and lift up to 50 lbs. Must have valid drivers license and available vehicle to conduct courier runs. Punctuality and satisfactory attendance are imperative. Seniority level
Entry level Employment type
Full-time Job function
Administrative Industries
Law Practice
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Provide a welcoming atmosphere when greeting and directing clients and visitors to conference rooms for meetings and events. Assist the Support Services team with processing and distributing mail, packages, and courier runs. Support the Records team with file management, including entering records into the management system and handling off-site storage logistics. Operate high-volume copy machines for document duplication, scanning, binding, and conversion to electronic formats. Setup and breakdown of conference rooms for meetings, placing catering orders, and ensuring all spaces, including the kitchen and common areas, are clean and well-stocked. Maintain inventory and purchase office consumables and kitchen supplies. Prepare offices for new personnel with name plates and supplies. Process vendor invoices and office-related expenses using ChromeRiver and reconcile credit card statements. Maintain relationships with vendors and building security, ensuring smooth operation of office equipment and services. Prepare daily office bulletins, maintain office related documents, and assist attorneys and support staff on various projects and events. Perform other administrative duties as assigned, contributing to a collaborative team environment. Requirements
A college degree and law firm experience are preferred. Possess exceptional customer service skills with high attention to detail and the ability to work independently in a fast-paced, deadline-driven environment. Strong communication and problem-solving skills, with proficiency in MS Outlook, Word, and Excel. Must be able to push, pull, and lift up to 50 lbs. Must have valid drivers license and available vehicle to conduct courier runs. Punctuality and satisfactory attendance are imperative. Seniority level
Entry level Employment type
Full-time Job function
Administrative Industries
Law Practice
#J-18808-Ljbffr