AVIXA is hiring: Human Resources Generalist in Fairfax

Join to apply for the Human Resources Generalist role at AVIXA

Join to apply for the Human Resources Generalist role at AVIXA

This range is provided by AVIXA. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$65,000.00/yr - $75,000.00/yr

Title: Human Resources Generalist

FLSA Status: Non-Exempt

Supervisor: Senior HR Business Partner and Manager, Finance

Department: Human Resources and Finance

Level: Staff

Location: US-Fairfax, VA (hybrid) *while regular attendance in the office is not required, candidates must be able to access the office as needed to fulfill specific job duties

Summary of Position:

AVIXA is looking for an HR Generalist to support both daily HR functions as well as HR-related Payroll duties. This position will primarily be responsible for supporting ongoing recruiting and onboarding functions, employee lifecycle processes, benefits administration, employee data, employee engagement programs and coordinating with Payroll.

Major Duties & Responsibilities:

Recruitment

• Creates or updates job descriptions with hiring managers
• Sets up requisitions and job postings in ADP Workforce Now and all designated external sites (LinkedIn, Jobsite, etc.)
• Reviews resumes and conducts and documents phone screenings
• Coordinates with hiring managers for applicant feedback, scheduling of interviews (including panels), and candidate communications
• Checks references and prepares required hire approval forms and employment offers

Orientation and Onboarding

• Prepares electronic welcome packet and paperwork for new hires
• Coordinates all new hire checklist/set-up actions with internal departments and adds to benefits and employee systems/provider platforms
• Schedules orientation with designated department representatives
• Facilitates HR and Payroll portions of new hire orientation, including benefits overview and enrollment
• Works with hiring managers for any special access or needs for the new hire
• Assigns buddy for new hires
• Follows up regularly with new hire for required actions and supports new hires’ questions
• Creates and manages new hire’s personnel file
• Ensures compliance with I-9 and E-verify processing
• Sets up access for all HR-related systems such as Trakstar and Bonusly

Ongoing Employee Management

• Manages and maintains electronic and physical employee files, updating/saving relevant documents as necessary in Teams
• Periodically destroys paper files and I-9s of terminated employees based on retention policies
• Coordinates personnel actions/changes/payroll-related items with necessary approval forms, and communicates to Payroll (regular submission sheets and ad-hoc) and other internal departments as necessary
• Monitors and processes monthly service award bonuses
• Manages separations/off-boarding processes with benefits providers and internal departments
• Ensure contractor and other agreements are up-to-date

Benefits Administration

• Saves all benefits invoices and reports to Teams on a monthly basis
• Uploads FSA/HSA contribution files on a semi-monthly basis
• Prepares and processes monthly life insurance reporting (regular and New York)
• Assists employees with routine benefits questions and triaging benefits-related issues
• Supports Open Enrollment process, reporting, and actions (annual function)
• Compiles 401k audit documentation for annual audit
• Assists with Non-Discrimination Testing and reporting for FSA/HSA and 401(k) (annual testing)

Payroll

• Reviews Benefits Paid vs Employee Deductions
• Regularly audits contributions and limits for retirement benefits (401k, 457b, Roth, After-tax, Loans) and tracking international benefits
• Sends retirement file uploads to Fidelity and Nolan Financial each pay period
• Updates employee retirement benefits to ensure proper amounts reflected between ADP and carrier
• Audits and administers PTO entries, correcting as needed and communicating with employees and managers.
• Provides PTO accruals to international payroll provider
• Reviews timecard information for Non-Exempt employees, and assist employees and managers to ensure proper submissions
• Manages country/state employment registrations and ensures applicable employment jurisdictions are maintained or applied for (State Reg, Census Surveys, CA Pay data Reporting, etc.)

Employee Engagement Programs

• Supports the Connection Committee’s programming, to include drafting communications, setting up sign-up sheets, scheduling employee sessions, attending virtual and in-person events, and soliciting volunteers

General

• Monitors shared HR and Careers email inboxes
• Sends out monthly Slido links and tracks notes for Town Hall meetings
• Prepares updated employee listings for IT, ASAE, etc.
• Assists with updates to the HR intranet and organizational charts
• Generates HR reports as needed
• Assists with salary surveys
• Tracks updates for employee handbooks
• Monitors HR mail, files, and program supplies in the HQ office
• Assists as requested with department projects

Desired Skills and Qualifications:

• Minimum of 3 years of experience in HR, specifically to include recruitment and benefits administration
• Minimum of 1 year experience with payroll processes and systems
• Associates degree preferred (HR-related is a plus), or two years’ experience and/or training/certification may be substituted for formal education
• SHRM-CP, PHR, or other similar certification is a plus
• Experience with HRIS platforms (proficiency with ADP Workforce Now preferred)
• Full proficiency with Microsoft Office Suite including Excel, Word, Outlook
• Proficiency with graphics programs such as Canva preferred
• Proficiency with AI tools preferred
• Proficiency in Spanish is a plus
• Discretion and ability to maintain confidentiality required
• Ability to work autonomously
• Well organized and detail-oriented
• Strong written and verbal communication skills
• Demonstrated ability to prioritize and execute duties, following up and following through to completion
• Efficient time management skills to manage simultaneous tasks

This description describes the general duties and responsibilities of the position. It is not a complete list of duties and the employee may be required to take on additional duties and responsibilities as required by the needs of the association.

EEO Policy Statement: “It is the policy of AVIXA to provide equal employment opportunities to all qualified persons, and to recruit, hire, train, promote, and compensate persons in all jobs without regard to age, race, color, religion, sex, national origin, disability, sexual orientation, or any other category protected by law.”

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Full-time

Job function

• Job function

  Human Resources

• Industries

  Non-profit Organizations

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Inferred from the description for this job

401(k)

Paid maternity leave

Paid paternity leave

Tuition assistance

Medical insurance

Vision insurance

Disability insurance

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