Box Elder County
Description
CLASS TITLE: Deputy Treasurer II
DEPARTMENT: Treasurer
EFFECTIVE DATE: September 2025
FLSA Status: Non-exempt
GENERAL PURPOSE:
? To perform all functions involved in the collection and accounting of all County Funds. To collect certain other money for the account of County and State Government, and other taxing units.
SUPERVISION RECEIVED:
Works under the general supervision of the Treasurer.
SUPERVISION EXERCISED:
None
EXAMPLE OF DUTIES:
? Knowledge of computer spreadsheets including Excel as well as other commonly used software used in an office setting.
? Ability to clearly convey instructions, often over the telephone and works closely with public in collection of property taxes.
? Must be able to work a flexible schedule. May need to cover for other employees who are sick or on vacation.
? Vast knowledge of the taxing processes, from recording, assessing, abatements, and collection of tax.
? Receive and receipt tax payments by cash, check or card using the various software and methods.
? Proofread yearly tax notices and make any necessary changes.
? Prepare, balance, and provide the Treasurer with Daily Cash Reports.
? Prepare bank deposits and deposit funds in Treasurer's absence.
? Check bank balances and transfer funds as instructed.
? Give efficient and professional customer service in the office and over the phone. Use effective communication skills. Give accurate and helpful information.
? Manage and balance cash on hand and provide other county offices with change.
? Prepare distribution and disbursement reports. Pay all entities either by check or by PTIF transfer. Do this according to specifications from the entity. This occurs monthly, quarterly, and annually.
? Update contacts and email addresses of various entities and keep records of changes.
? Provide specific entity tax reports as requested by the independent auditors.
? Assist with records or questions of the external auditors.
? Keep records of withheld or released entities as instructed from the State Auditor. Pay or withhold funds accordingly.
? Keep records on Excel for deposits, checks written, apportioning, and other various processes.
? Have knowledge of Microsoft Office software programs.
? Work closely with the Assessor's Office to process rollback tax payments and keep accurate records and notes of the transactions.
? Send out "corrected notices" from changes to tax notices by late abatements, BOE decisions, etc.
? Work closely with the Assessor's Office to process business personal property tax payment and mobile home payments.
? Provide taxpayers with tax clearances, tax receipts, and moving permits for mobile homes. Assist mobile home owners with affidavit of affixture.
? Perform change of address for taxpayers by phone, email, written notice, USPS Notification, or by owner in person.
? Provide tax estimates for title or mortgage companies as requested. Work closely with the Auditor's Office to process tax rolls for abatements, BOE, or other changes as given. If necessary, print refund checks and mail to the proper recipient.
? Print and keep record of MV refund checks.
? Calculate and provide the US Census with the quarterly census report.
? Work to ensure that taxes owing on inactive accounts are attached to active accounts. Work to ensure that overpayments on inactive accounts are either transferred to active accounts or a refund check is written.
? Work to clean up business personal property over payments by transferring payment or by refund.
? Rotate hard copies of records and destroy on dates as outlined by the State of Utah.
? Make timely and accurate notes on accounts of unusual activity or under special circumstances.
? Sort mail for County offices and give assistance to handle returned mail.
? Help County personnel with training on the postage machine.
? Complete required training in a timely manner.
? Troubleshoot and fix various problems or situations as they arise (i.e. software glitches, new programs, disgruntled tax payers, etc.). Send letters, emails, or communicate in office to solve problems as they arise.
? Performs other duties as required.
Requirements
MINIMUM QUALIFICATIONS:
1. Education and Experience
A. Graduation with a Bachelor's Degree from an accredited university or college in accounting, finance, business administration with course work in mathematics and office skills or equivalent work experience.
AND
B. One year of experience in a closely related field.
OR
C. Any equivalent combination of education and experience.
2. Knowledge, Skills and Ability
Working knowledge of basic mathematics.
Must be able to operate an adding machine, computer terminal, and proficient in keyboarding.
Must be able to establish and maintain good working relationships with other office employees. Must be able to deal tactfully with the public, at times under very stressful conditions. Must have good communication skills.
PHYSICAL REQUIREMENTS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to stand, walk and talk and/or hear. Physical requirements are those normally expected in an administrative office atmosphere with lifting not to exceed 25 pounds.
SPECIAL REQUIREMENTS:
Must be bondable.
Must be able to lift 25 pounds.
Must be willing to work flexible hours.
SELECTION GUIDELINES:
Formal application; rating of training and experience; reference check; final interview with hiring authority.
CLASS TITLE: Deputy Treasurer II
DEPARTMENT: Treasurer
EFFECTIVE DATE: September 2025
FLSA Status: Non-exempt
GENERAL PURPOSE:
? To perform all functions involved in the collection and accounting of all County Funds. To collect certain other money for the account of County and State Government, and other taxing units.
SUPERVISION RECEIVED:
Works under the general supervision of the Treasurer.
SUPERVISION EXERCISED:
None
EXAMPLE OF DUTIES:
? Knowledge of computer spreadsheets including Excel as well as other commonly used software used in an office setting.
? Ability to clearly convey instructions, often over the telephone and works closely with public in collection of property taxes.
? Must be able to work a flexible schedule. May need to cover for other employees who are sick or on vacation.
? Vast knowledge of the taxing processes, from recording, assessing, abatements, and collection of tax.
? Receive and receipt tax payments by cash, check or card using the various software and methods.
? Proofread yearly tax notices and make any necessary changes.
? Prepare, balance, and provide the Treasurer with Daily Cash Reports.
? Prepare bank deposits and deposit funds in Treasurer's absence.
? Check bank balances and transfer funds as instructed.
? Give efficient and professional customer service in the office and over the phone. Use effective communication skills. Give accurate and helpful information.
? Manage and balance cash on hand and provide other county offices with change.
? Prepare distribution and disbursement reports. Pay all entities either by check or by PTIF transfer. Do this according to specifications from the entity. This occurs monthly, quarterly, and annually.
? Update contacts and email addresses of various entities and keep records of changes.
? Provide specific entity tax reports as requested by the independent auditors.
? Assist with records or questions of the external auditors.
? Keep records of withheld or released entities as instructed from the State Auditor. Pay or withhold funds accordingly.
? Keep records on Excel for deposits, checks written, apportioning, and other various processes.
? Have knowledge of Microsoft Office software programs.
? Work closely with the Assessor's Office to process rollback tax payments and keep accurate records and notes of the transactions.
? Send out "corrected notices" from changes to tax notices by late abatements, BOE decisions, etc.
? Work closely with the Assessor's Office to process business personal property tax payment and mobile home payments.
? Provide taxpayers with tax clearances, tax receipts, and moving permits for mobile homes. Assist mobile home owners with affidavit of affixture.
? Perform change of address for taxpayers by phone, email, written notice, USPS Notification, or by owner in person.
? Provide tax estimates for title or mortgage companies as requested. Work closely with the Auditor's Office to process tax rolls for abatements, BOE, or other changes as given. If necessary, print refund checks and mail to the proper recipient.
? Print and keep record of MV refund checks.
? Calculate and provide the US Census with the quarterly census report.
? Work to ensure that taxes owing on inactive accounts are attached to active accounts. Work to ensure that overpayments on inactive accounts are either transferred to active accounts or a refund check is written.
? Work to clean up business personal property over payments by transferring payment or by refund.
? Rotate hard copies of records and destroy on dates as outlined by the State of Utah.
? Make timely and accurate notes on accounts of unusual activity or under special circumstances.
? Sort mail for County offices and give assistance to handle returned mail.
? Help County personnel with training on the postage machine.
? Complete required training in a timely manner.
? Troubleshoot and fix various problems or situations as they arise (i.e. software glitches, new programs, disgruntled tax payers, etc.). Send letters, emails, or communicate in office to solve problems as they arise.
? Performs other duties as required.
Requirements
MINIMUM QUALIFICATIONS:
1. Education and Experience
A. Graduation with a Bachelor's Degree from an accredited university or college in accounting, finance, business administration with course work in mathematics and office skills or equivalent work experience.
AND
B. One year of experience in a closely related field.
OR
C. Any equivalent combination of education and experience.
2. Knowledge, Skills and Ability
Working knowledge of basic mathematics.
Must be able to operate an adding machine, computer terminal, and proficient in keyboarding.
Must be able to establish and maintain good working relationships with other office employees. Must be able to deal tactfully with the public, at times under very stressful conditions. Must have good communication skills.
PHYSICAL REQUIREMENTS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to stand, walk and talk and/or hear. Physical requirements are those normally expected in an administrative office atmosphere with lifting not to exceed 25 pounds.
SPECIAL REQUIREMENTS:
Must be bondable.
Must be able to lift 25 pounds.
Must be willing to work flexible hours.
SELECTION GUIDELINES:
Formal application; rating of training and experience; reference check; final interview with hiring authority.