City Treasurer/Deputy Clerk

TREASURER/DEPUTY CLERK REVISED 04/07/2025

SUMMARY
Performs administrative and technical work in conducting City fiscal activities. Maintains official records of City revenues, deposits, tax disbursements, and investments. Responsible for invoicing, collections, record keeping, and balancing of the annual property tax levy. The position also handles collection of delinquent personal property tax bills and performs other assigned duties.

SUPERVISION RECEIVED
Work is performed under the general supervision of the City Manager.

RESPONSIBILITY AND ESSENTIAL DUTIES AND FUNCTIONS

An employee in this position may be called upon to perform any or all of the following essential duties:

1. Supervise and participate in the compilation of current and delinquent tax rolls, preparation and issuance of tax billings, and the collection of taxes, including personal property taxes, by mail and at the counter. Answer residents' tax questions as required.
2. Balance current tax rolls at the end of the tax collection period and prepare and submit delinquent tax rolls to the County Treasurer.
3. Plan and conduct the financial activities of the Treasurers office in accordance with accepted fiscal practices and applicable regulations.
4. Prepare cash receipts for bank accounts and create monthly summaries of receipts and disbursements for all funds.
5. Assist the Secretary with processing Water, Sewer, and Municipal Refuse accounts, including balancing incoming mail and counter payments, making bank deposits, and maintaining related accounting records. Serve as backup for water/sewer billing and payroll in the secretary's absence.
6. Balance and disburse tax funds internally and to other government units per State disbursement schedule. Perform annual property tax settlement with Genesee County.
7. Re-process tax bills for the Board of Review and Michigan Tax Tribunal as notified by the Assessor.
8. Coordinate activities with other City and County Departments.
9. Perform public relations duties, such as answering questions about tax collection procedures and explaining City regulations.
10. Develop and maintain documentation of processes and procedures for the Treasurer position. Review and update policies annually or as needed based on regulatory changes.
11. Fill in for other office staff during emergencies.
12. Transcribe meeting minutes from various board meetings, ensuring accuracy and clarity in documenting discussions, decisions, and actions.

ESSENTIAL FUNCTIONS, QUALIFICATIONS, AND KNOWLEDGE, SKILLS, AND ABILITIES

Applicants should have the following upon appointment:

• Knowledge of municipal accounting, bookkeeping, and statistical procedures related to managing financial records, investments, and bank accounts.
• Knowledge of State and Federal reporting requirements for the City Treasurers Office.
• Proficiency in BS&A Accounting Software.
• Effective communication skills with officials, employees, and the public.
• High school diploma or equivalent and at least one year of related experience; a college degree in a related field is preferred.