Administrative & Sales Assistant (Entertainment company) -Japanese Bilingual

Administrative & Sales Assistant (Entertainment company) -Japanese Bilingual- Job Num: 57342 h5Job DescriptionJob Title: Administrative & Sales Assistant -Entertainment companyLocation: Los Angeles, CAIndustry: EntertainmentEmployment: Temp to Hire (Appx. 90days temp -> Full-time)Salary range: $22-27/h (DOE)Expected Start Date: ASAPWorking Conditions•Work Schedule: 5-8 hours a day (typically, 10:00 a.m. to 4:00 p.m. with 1-hour lunch), Monday to Friday.•Hybrid Work: Minimum 3 days per week in the office.OverviewOur client, a Japanese Entertainment company, is seeking an Administrative & Sales Assistant to support the launch of its newly established Los Angeles office. This position plays a vital role in the startup phase and will involve a broad range of responsibilities across administration, finance, and sales support. The successful candidate will contribute significantly to the company's efforts to grow and expand its business across North America.Key ResponsibilitiesAdministrative Support (30%)Act as the first point of contact for the office, greeting visitors, answering phone calls, and managing email correspondence including general inquiries.Schedule and coordinate meetings, including virtual and in-person events, ensuring all logistical aspects are handled efficiently.Support new office set-up and maintain office supplies and inventory, ordering materials, equipment, novelties, and gifts as needed.Organize and maintain filing systems, both physical and digital, ensuring easy access to information and compliance with company policies.Prepare and distribute internal communications, ensuring all staff are informed of meetings, schedules, and relevant announcements.Assist in arranging travel itineraries, including but not limited to flights, hotels, and car rentals for executives and employees.Handle general office maintenance and support, ensuring the office environment is clean, professional, and operational.Support in the general administration of company events, parties, and office moves as needed.Finance and Accounting Support (30%)Work with the head office in New York and the general administration team for accounting transactions.Assist with accounts payable and receivable tasks, ensuring timely processing of invoices and payments.Support budget tracking and financial reporting, maintaining accurate records for internal and external audits, and communicating with the head office and Tokyo HQ on related tasks.Coordinate with vendors, service providers, and contractors on financial matters such as billing and contract renewals.Prepare expense reports and reconcile company credit card transactions; report findings to management and the head office.Prepare invoices and handle outstanding invoices (e.g., sending past due notices).Manage, check, and analyze royalty reports, track down discrepancies and outstanding amounts, create reporting documents, and file records accordingly.Maintain an accurate filing system for all financial documents and receipts, ensuring compliance with company standards and California state regulations.Assist management and the head office with any ad hoc financial tasks or special projects as required.Sales Assistant (40%)Assist the management and sales team with the preparation and maintenance of client proposals, contracts, and presentations.Coordinate communication with clients, suppliers, and internal teams to ensure timely execution of sales meetings and follow-ups.Maintain a detailed database of potential and existing clients, tracking interactions, communications, and sales progress.Provide administrative support in the execution of sales strategies and initiatives aimed at expanding the company's presence in the North American market.Provide basic translation from Japanese to English and/or English to Japanese for documents and audiovisual content.Assist in maintaining sales documents-including contracts, client lists, project timelines, presentation materials, and marketing assets-ensuring they are updated and filed appropriately.Assist in generating summaries, review and reports for contents/formats, global entertainment industry including North America.QualificationsWork Experience: 3-5 years of experience working in general affairs, AP/AR, or sales support (client management and proposal preparation). Experience in both Japan and the U.S. is desirable.Education: Bachelor's degree in Business, Finance, Marketing, or a related field-or equivalent combination of education and experience.Language Proficiency: Fluency in Japanese and English (reading, writing, and communication).Local Knowledge: Familiarity with Los Angeles area (geographically) is preferred (it will help us navigate logistical and business activities within the region).Technical Proficiency: Proficiency in Microsoft Office (Word, Excel, PowerPoint, etc.) and be able to generate custom reports as necessary. Familiarity with accounting software (e.g., QuickBooks) is preferred.Communication: Excellent verbal and written communication skills, with the ability to interact professionally with people at all levels (internal and external) with cultural sensitivity.Other Skills: Strong attention to detail, ability to work independently, problem-solving skills, and capacity to manage multiple tasks under pressure. Must be tactful, mature, flexible and able to successfully respond to multiple work pressures.Interest: A keen interest in Japanese and American entertainment industry is preferred, though not required.To Apply please email resume to ydoro@pasona.comJob DetailsCity: Los Angeles (Central LA) State: CA Job Type: Permanent Job Salary High: Salary Low: 55000.00 Languages: English;Japanese Hours of Operation: Benefits: Contact InformationJob Owner: Yurie Doro Job Owner Email : ydoro@pasona.com