LVMH Group
The Executive Assistant will represent and support the President for North America with communications, expense management, and general team/office support.
Job responsibilities
Communication (70%) Manage the day-to-day sensitive and confidential business activities of the Executive. Demonstrate the ability to handle confidential and highly sensitive proprietary information with discretion. Schedule meetings and maintain the Executives daily and long-term calendar in a manner that provides the most effective use of the Executives time and prioritizes business needs. Evaluate and screen incoming calls independently for priority, resolution, routing, or response in the most professional manner. Prioritize and handle independently internal and external correspondence, including determining whether to directly answer correspondence, where in their judgment the Executives attention is not required, drafting proposed replies, and/or routing to others in the company. Prioritize and execute travel arrangements (both domestic and international) to best facilitate effective use of Executives time. Streamline correspondence for Executive by reading, researching, and routing as necessary. Represent the Executive by attending meetings where the Executives attention is not required. Welcome guests and clients by greeting them, in person or on the telephone; answering or directing inquiries. Maintain customer confidence and protect operations by keeping information confidential. Prepare and submit completed online T&E form for Executive on a monthly basis. Partner with Executive to review and approve the expenses of their direct reports. Analyze spend of department. Process all invoice and purchase order requests. General Team/Office Support (20%) Coordinate senior Executive meetings and prepare confidential and sensitive materials. Order office supplies for team and applicable departments. Assist Workplace Services in preparation of office area of new hires. Execute special projects and miscellaneous duties. Working Conditions Based out of the NY office Travel based on needs of the business Profile
5+ years
of experience in supporting an executive, preferably within prestige fragrance and beauty industry Sound analytical and communication skills Detail oriented, organized, and demonstrated ability to manage multiple priorities with a sense of urgency Proficiency in Microsoft Office, with advanced Excel experience Ability to interact at all levels with internal and external personnel Additional information
This job description is intended to cover the core accountabilities of the position and is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice. All your information will be kept confidential according to EEO guidelines. LVMH Inc. uses the published salary range as a guideline to provide our employees with market competitive pay while allowing for flexibility to recognize and reward various levels of expertise, performance, and tenure. While the published salary range is a good faith reflection of the targeted salary level for the position, LVMH Inc. reserves the right to pay outside of the published range of $80,000-$90,000. Crafting Dreams Starts With Yours
At LVMH, people make the difference in the art of crafting dreams.
Our people fuel our dynamic, entrepreneurial culture. We value collective ambitions, encouraging our talents to push boundaries and champion a curious, audacious state of mind. Our commitment to excellence is reflected in nurturing every individual with a growth mindset and development opportunities, consistently empowering them to reach their full potential. We are actively committed to positive impact through an inclusive environment that supports and gives back to our talented community. Join us at LVMH, where your talent is at the heart of our collective successes. #J-18808-Ljbffr
Communication (70%) Manage the day-to-day sensitive and confidential business activities of the Executive. Demonstrate the ability to handle confidential and highly sensitive proprietary information with discretion. Schedule meetings and maintain the Executives daily and long-term calendar in a manner that provides the most effective use of the Executives time and prioritizes business needs. Evaluate and screen incoming calls independently for priority, resolution, routing, or response in the most professional manner. Prioritize and handle independently internal and external correspondence, including determining whether to directly answer correspondence, where in their judgment the Executives attention is not required, drafting proposed replies, and/or routing to others in the company. Prioritize and execute travel arrangements (both domestic and international) to best facilitate effective use of Executives time. Streamline correspondence for Executive by reading, researching, and routing as necessary. Represent the Executive by attending meetings where the Executives attention is not required. Welcome guests and clients by greeting them, in person or on the telephone; answering or directing inquiries. Maintain customer confidence and protect operations by keeping information confidential. Prepare and submit completed online T&E form for Executive on a monthly basis. Partner with Executive to review and approve the expenses of their direct reports. Analyze spend of department. Process all invoice and purchase order requests. General Team/Office Support (20%) Coordinate senior Executive meetings and prepare confidential and sensitive materials. Order office supplies for team and applicable departments. Assist Workplace Services in preparation of office area of new hires. Execute special projects and miscellaneous duties. Working Conditions Based out of the NY office Travel based on needs of the business Profile
5+ years
of experience in supporting an executive, preferably within prestige fragrance and beauty industry Sound analytical and communication skills Detail oriented, organized, and demonstrated ability to manage multiple priorities with a sense of urgency Proficiency in Microsoft Office, with advanced Excel experience Ability to interact at all levels with internal and external personnel Additional information
This job description is intended to cover the core accountabilities of the position and is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice. All your information will be kept confidential according to EEO guidelines. LVMH Inc. uses the published salary range as a guideline to provide our employees with market competitive pay while allowing for flexibility to recognize and reward various levels of expertise, performance, and tenure. While the published salary range is a good faith reflection of the targeted salary level for the position, LVMH Inc. reserves the right to pay outside of the published range of $80,000-$90,000. Crafting Dreams Starts With Yours
At LVMH, people make the difference in the art of crafting dreams.
Our people fuel our dynamic, entrepreneurial culture. We value collective ambitions, encouraging our talents to push boundaries and champion a curious, audacious state of mind. Our commitment to excellence is reflected in nurturing every individual with a growth mindset and development opportunities, consistently empowering them to reach their full potential. We are actively committed to positive impact through an inclusive environment that supports and gives back to our talented community. Join us at LVMH, where your talent is at the heart of our collective successes. #J-18808-Ljbffr