Indiana BMV
Administrative Assistant V - Forensic Services Division
Indiana BMV, Indianapolis, Indiana, us, 46262
Salary :
$31,668.00 Annually Location :
Indianapolis, IN Job Type:
Full Time Job Number:
2025050 Division:
Forensic Services Opening Date:
09/05/2025 Closing Date:
9/21/2025 11:59 PM Eastern
Job Description ***FOR CURRENT STATE EMPLOYEES, ESTABLISHED SALARY RULES APPLY*** To serve as a civilian employee of the Indiana State Police whose primary responsibility is to provide administrative and secretarial support to the Forensic Services Division (FSD) Commander.
Job Duties
Responsibilities: Prepare and distribute appropriately memorandums, letters, and reports from draft to finished product. Receive, review, and distribute incoming correspondence to appropriate personnel. Receive visitors, arrange meetings, and schedule appointments. Maintain records of funds and other accounts as required. Maintain various logs and files for the FSD. Handle confidential material in a discretionary manner. Process training and travel requests for the FSD personnel. Duties:
Compose and prepare memorandums and correspondence. Answer telephones, take messages, and/or direct questions to appropriate personnel. Proofread material to ensure accuracy. Assure proper disbursement of any funds as designated by the FSD Commander, maintain accurate records, and submit necessary documentation. Maintain the FSD's training budget, complete training requests, and travel arrangements for the FSD personnel. Distribute incoming and outgoing mail. Compile, record, tabulate, and file monthly reports as required. Order and distribute office supplies. Prepare and distribute various reports, forms, and documents. Provide clerical support to FSD personnel. Record and distribute minutes of Managers/Supervisors Meetings. Comply with Standard Operating Procedures, Rules, Regulations, and FSD policies. Perform other duties as required. Job Qualifications Job Requirements and Essential Functions
Must be a high school graduate or possess an equivalent GED. Must successfully complete Department typing test. Must be able to proofread documents with accuracy as demonstrated by Departmental testing. Possess decision-making abilities required to prioritize and schedule the FSD's staff meetings and daily schedule of appointments when required. Must be able to work with computerized spreadsheets, databases, and specialized software. Ability to complete and review documents with accuracy. Knowledge of general office procedures and clerical skills. Ability to operate and maintain office equipment to include, multi-line telephones, copy machines, calculators, and computers. Ability to maintain confidentiality. Ability to maintain FSD's administrative file system. Ability to access, input, organize, file, and retrieve information using computers. Ability to work under pressure and successfully function in a stressful environment. Ability to communicate effectively, both verbally and in writing. Must be able to work with minimal supervision, prioritize work, and meet deadlines. Personal Work Relationships: Routinely supervised by the FSD Commander. Work with Department personnel, to include specific liaison with Human Resource, Fiscal, and Training Division personnel. Work with other agencies and the general public. Physical Effort and Work Environment:
Work is normally performed in an office environment. Must be able to successfully pass a background investigation. Applicants are asked to submit a complete work history. All applicants are required to submit copies of high school transcript or GED certificate, any college transcripts, technical certificates and a military DD214 (if applicable). Please attach these documents to your online application. If you are unable to attach these documents as requested, please email the documents to isprecruiting@isp.in.gov and indicate your name and the position for which you have applied when forwarding all attachments.
A retirement program is available through Indiana Public Retirement System (INPRS) Life Insurance coverage is available through American United Life at nominal rates. Group Hospitalization with medical insurance is available to those who desire this type of protection, with a portion of the premium paid by the State of Indiana. Employees receive 12 work days annual vacation leave with pay. Additional days are granted after 5, 10, and 20 years of service to a maximum of 25 days annually.
01
Have you used an illegal drug (other than marijuana), or abused an illegal drug within 5 years of this job vacancy announcement?
Yes No
02
Have you used Adderall without a prescription within 1 year of this job vacancy announcement?
Yes No
03
Have you used marijuana within 1 year of this job vacancy announcement?
Yes No
04
Are you currently certified, registered, or licensed in any profession in Indiana? If yes, please attach a copy of your certification to the application.
Yes No
05
Have you been discharged by any employer for reasons other than downsizing or layoff?
Yes No
06
Do you have work experience using Microsoft Excel?
No Yes - Beginner Level Yes - Intermediate Level Yes - Advanced Level
07
Do you have work experience using Microsoft Outlook?
No Yes - Beginner Level Yes - Intermediate Level Yes - Advanced Level
08
Do you have work experience using Microsoft Word?
No Yes - Beginner Level Yes - Intermediate Level Yes - Advanced Level
09
Using the space provided, please explain how your experience, education, knowledge, skills and/or abilities have prepared you for this position. (Do not state: "See Resume")*If applying for a Forensic Scientist position, please state relevant coursework and/or any previous laboratory experience.*If applying for a Maintenance or Automotive Mechanic position, please state all relevant experience(i.e. cabinetry, masonry, plumbing, oil changes, transmissions, etc.) Required Question
$31,668.00 Annually Location :
Indianapolis, IN Job Type:
Full Time Job Number:
2025050 Division:
Forensic Services Opening Date:
09/05/2025 Closing Date:
9/21/2025 11:59 PM Eastern
Job Description ***FOR CURRENT STATE EMPLOYEES, ESTABLISHED SALARY RULES APPLY*** To serve as a civilian employee of the Indiana State Police whose primary responsibility is to provide administrative and secretarial support to the Forensic Services Division (FSD) Commander.
Job Duties
Responsibilities: Prepare and distribute appropriately memorandums, letters, and reports from draft to finished product. Receive, review, and distribute incoming correspondence to appropriate personnel. Receive visitors, arrange meetings, and schedule appointments. Maintain records of funds and other accounts as required. Maintain various logs and files for the FSD. Handle confidential material in a discretionary manner. Process training and travel requests for the FSD personnel. Duties:
Compose and prepare memorandums and correspondence. Answer telephones, take messages, and/or direct questions to appropriate personnel. Proofread material to ensure accuracy. Assure proper disbursement of any funds as designated by the FSD Commander, maintain accurate records, and submit necessary documentation. Maintain the FSD's training budget, complete training requests, and travel arrangements for the FSD personnel. Distribute incoming and outgoing mail. Compile, record, tabulate, and file monthly reports as required. Order and distribute office supplies. Prepare and distribute various reports, forms, and documents. Provide clerical support to FSD personnel. Record and distribute minutes of Managers/Supervisors Meetings. Comply with Standard Operating Procedures, Rules, Regulations, and FSD policies. Perform other duties as required. Job Qualifications Job Requirements and Essential Functions
Must be a high school graduate or possess an equivalent GED. Must successfully complete Department typing test. Must be able to proofread documents with accuracy as demonstrated by Departmental testing. Possess decision-making abilities required to prioritize and schedule the FSD's staff meetings and daily schedule of appointments when required. Must be able to work with computerized spreadsheets, databases, and specialized software. Ability to complete and review documents with accuracy. Knowledge of general office procedures and clerical skills. Ability to operate and maintain office equipment to include, multi-line telephones, copy machines, calculators, and computers. Ability to maintain confidentiality. Ability to maintain FSD's administrative file system. Ability to access, input, organize, file, and retrieve information using computers. Ability to work under pressure and successfully function in a stressful environment. Ability to communicate effectively, both verbally and in writing. Must be able to work with minimal supervision, prioritize work, and meet deadlines. Personal Work Relationships: Routinely supervised by the FSD Commander. Work with Department personnel, to include specific liaison with Human Resource, Fiscal, and Training Division personnel. Work with other agencies and the general public. Physical Effort and Work Environment:
Work is normally performed in an office environment. Must be able to successfully pass a background investigation. Applicants are asked to submit a complete work history. All applicants are required to submit copies of high school transcript or GED certificate, any college transcripts, technical certificates and a military DD214 (if applicable). Please attach these documents to your online application. If you are unable to attach these documents as requested, please email the documents to isprecruiting@isp.in.gov and indicate your name and the position for which you have applied when forwarding all attachments.
A retirement program is available through Indiana Public Retirement System (INPRS) Life Insurance coverage is available through American United Life at nominal rates. Group Hospitalization with medical insurance is available to those who desire this type of protection, with a portion of the premium paid by the State of Indiana. Employees receive 12 work days annual vacation leave with pay. Additional days are granted after 5, 10, and 20 years of service to a maximum of 25 days annually.
01
Have you used an illegal drug (other than marijuana), or abused an illegal drug within 5 years of this job vacancy announcement?
Yes No
02
Have you used Adderall without a prescription within 1 year of this job vacancy announcement?
Yes No
03
Have you used marijuana within 1 year of this job vacancy announcement?
Yes No
04
Are you currently certified, registered, or licensed in any profession in Indiana? If yes, please attach a copy of your certification to the application.
Yes No
05
Have you been discharged by any employer for reasons other than downsizing or layoff?
Yes No
06
Do you have work experience using Microsoft Excel?
No Yes - Beginner Level Yes - Intermediate Level Yes - Advanced Level
07
Do you have work experience using Microsoft Outlook?
No Yes - Beginner Level Yes - Intermediate Level Yes - Advanced Level
08
Do you have work experience using Microsoft Word?
No Yes - Beginner Level Yes - Intermediate Level Yes - Advanced Level
09
Using the space provided, please explain how your experience, education, knowledge, skills and/or abilities have prepared you for this position. (Do not state: "See Resume")*If applying for a Forensic Scientist position, please state relevant coursework and/or any previous laboratory experience.*If applying for a Maintenance or Automotive Mechanic position, please state all relevant experience(i.e. cabinetry, masonry, plumbing, oil changes, transmissions, etc.) Required Question