Indiana BMV
Administrative Assistant V - Indiana Clearinghouse - Indianapolis
Indiana BMV, Indianapolis, Indiana, us, 46262
Salary :
$31,668.00 Annually Location :
Indianapolis, IN Job Type:
Full Time Job Number:
2025051 Division:
Intelligence and Investigations Opening Date:
09/05/2025 Closing Date:
9/21/2025 11:59 PM Eastern
Job Description ***FOR CURRENT STATE EMPLOYEES, ESTABLISHED SALARY RULES APPLY*** To serve as a civilian employee of the Indiana State Police whose primary responsibility is to provide administrative assistance to the Program Director for the collection, dissemination, and operations of the Clearinghouse.
Job Duties
Responsibilities: Collect and maintain information on the received missing person's report forms Work with databases and other computerized programs. Disseminate information to the proper agencies. Provide Alert and IMCE training. Assist the Program Director with management and operation of the Clearinghouse. Assist with maintaining the IDACS/NCIC activity regarding Indiana's missing persons. Assist with preparation of statistical information. Obtain and verify all necessary data, photographs, and documentation prior to the quarterly Indiana Missing Children Bulletin. Work with Department personnel and the general public. Work with federal, state, tribal, and local law enforcement agencies, the National Center for Missing and Exploited Children, all state clearinghouses, and government officials. Work with Parents and relatives of missing persons. Duties:
Manipulate all data received on missing person's report forms. Work with multiple databases. Prepare mass distribution of related materials as needed. Complete biographical information on missing children to comply with state law. Maintain all Clearinghouse related records. Collect and disseminate lead information received from the hotline, the National Center for Missing and Exploited Children, and other state clearinghouses. Create written responses to general inquiries and notifications. Assist parents and relatives of missing persons. Act as a resource for the general public. Attend meetings, trainings and conferences such as NCMEC, I-Search and Amber Alert as needed. Compile a weekly list of missing and recovered children under the age of 13 for the Indiana State Department of Health. Maintain information for special adults' cases (juvenile turned adult). Serve as Acting Clearinghouse Director in the absence of the Program Director. Coordinate missing person's and Alert data to ensure efficiency and effectiveness of all programs. Perform other duties as required. Work is normally performed in an office environment. Some travel may be required. Job Qualifications
Must be a high school graduate or equivalent G.E.D. Must possess a valid Indiana driver's license. Must obtain IDACS certifications including operator and coordinator within the first six (6) months and maintain the certification. Experience in the management of all programs. Ability to operate and maintain office equipment. Ability to work with databases and specialized software. Ability to maintain confidentiality. Ability to work under pressure and successfully function in a stressful environment. Ability to gather, compile and analyze information, assist with report preparation, and maintain records and lists. Ability to type. Must be able to access, input, organize, file and retrieve information using electronic devices. Must be able to proofread documents with accuracy. Ability to communicate effectively, both verbally and in writing. Must be able to follow detailed and technical instructions to maintain efficient record system. Must be able to analyze and evaluate a variety of missing persons situations and recommend solutions some of which may be sensitive in nature. Must be available for call-out duties such as an Amber Alert. Must be able to work with minimal supervision, prioritize work and meet deadlines. Ability to make sound decisions quickly. Must be able to successfully pass a background investigation. Applicants are asked to submit a complete work history. All applicants are required to submit copies of high school transcript or GED certificate, any college transcripts, technical certificates and a military DD214 (if applicable). Please attach these documents to your online application. If you are unable to attach these documents as requested, please email the documents to isprecruiting@isp.in.gov and indicate your name and the position for which you have applied when forwarding all attachments.
A retirement program is available through Indiana Public Retirement System (INPRS) Life Insurance coverage is available through American United Life at nominal rates. Group Hospitalization with medical insurance is available to those who desire this type of protection, with a portion of the premium paid by the State of Indiana. Employees receive 12 work days annual vacation leave with pay. Additional days are granted after 5, 10, and 20 years of service to a maximum of 25 days annually.
01
Have you used an illegal drug (other than marijuana), or abused an illegal drug within 5 years of this job vacancy announcement?
Yes No
02
Have you used Adderall without a prescription within 1 year of this job vacancy announcement?
Yes No
03
Have you used marijuana within 1 year of this job vacancy announcement?
Yes No
04
Are you currently certified, registered, or licensed in any profession in Indiana? If yes, please attach a copy of your certification to the application.
Yes No
05
Have you been discharged by any employer for reasons other than downsizing or layoff?
Yes No
06
Do you have work experience using Microsoft Excel?
No Yes - Beginner Level Yes - Intermediate Level Yes - Advanced Level
07
Do you have work experience using Microsoft Outlook?
No Yes - Beginner Level Yes - Intermediate Level Yes - Advanced Level
08
Do you have work experience using Microsoft Word?
No Yes - Beginner Level Yes - Intermediate Level Yes - Advanced Level
09
Using the space provided, please explain how your experience, education, knowledge, skills and/or abilities have prepared you for this position. (Do not state: "See Resume")*If applying for a Forensic Scientist position, please state relevant coursework and/or any previous laboratory experience.*If applying for a Maintenance or Automotive Mechanic position, please state all relevant experience(i.e. cabinetry, masonry, plumbing, oil changes, transmissions, etc.) Required Question
$31,668.00 Annually Location :
Indianapolis, IN Job Type:
Full Time Job Number:
2025051 Division:
Intelligence and Investigations Opening Date:
09/05/2025 Closing Date:
9/21/2025 11:59 PM Eastern
Job Description ***FOR CURRENT STATE EMPLOYEES, ESTABLISHED SALARY RULES APPLY*** To serve as a civilian employee of the Indiana State Police whose primary responsibility is to provide administrative assistance to the Program Director for the collection, dissemination, and operations of the Clearinghouse.
Job Duties
Responsibilities: Collect and maintain information on the received missing person's report forms Work with databases and other computerized programs. Disseminate information to the proper agencies. Provide Alert and IMCE training. Assist the Program Director with management and operation of the Clearinghouse. Assist with maintaining the IDACS/NCIC activity regarding Indiana's missing persons. Assist with preparation of statistical information. Obtain and verify all necessary data, photographs, and documentation prior to the quarterly Indiana Missing Children Bulletin. Work with Department personnel and the general public. Work with federal, state, tribal, and local law enforcement agencies, the National Center for Missing and Exploited Children, all state clearinghouses, and government officials. Work with Parents and relatives of missing persons. Duties:
Manipulate all data received on missing person's report forms. Work with multiple databases. Prepare mass distribution of related materials as needed. Complete biographical information on missing children to comply with state law. Maintain all Clearinghouse related records. Collect and disseminate lead information received from the hotline, the National Center for Missing and Exploited Children, and other state clearinghouses. Create written responses to general inquiries and notifications. Assist parents and relatives of missing persons. Act as a resource for the general public. Attend meetings, trainings and conferences such as NCMEC, I-Search and Amber Alert as needed. Compile a weekly list of missing and recovered children under the age of 13 for the Indiana State Department of Health. Maintain information for special adults' cases (juvenile turned adult). Serve as Acting Clearinghouse Director in the absence of the Program Director. Coordinate missing person's and Alert data to ensure efficiency and effectiveness of all programs. Perform other duties as required. Work is normally performed in an office environment. Some travel may be required. Job Qualifications
Must be a high school graduate or equivalent G.E.D. Must possess a valid Indiana driver's license. Must obtain IDACS certifications including operator and coordinator within the first six (6) months and maintain the certification. Experience in the management of all programs. Ability to operate and maintain office equipment. Ability to work with databases and specialized software. Ability to maintain confidentiality. Ability to work under pressure and successfully function in a stressful environment. Ability to gather, compile and analyze information, assist with report preparation, and maintain records and lists. Ability to type. Must be able to access, input, organize, file and retrieve information using electronic devices. Must be able to proofread documents with accuracy. Ability to communicate effectively, both verbally and in writing. Must be able to follow detailed and technical instructions to maintain efficient record system. Must be able to analyze and evaluate a variety of missing persons situations and recommend solutions some of which may be sensitive in nature. Must be available for call-out duties such as an Amber Alert. Must be able to work with minimal supervision, prioritize work and meet deadlines. Ability to make sound decisions quickly. Must be able to successfully pass a background investigation. Applicants are asked to submit a complete work history. All applicants are required to submit copies of high school transcript or GED certificate, any college transcripts, technical certificates and a military DD214 (if applicable). Please attach these documents to your online application. If you are unable to attach these documents as requested, please email the documents to isprecruiting@isp.in.gov and indicate your name and the position for which you have applied when forwarding all attachments.
A retirement program is available through Indiana Public Retirement System (INPRS) Life Insurance coverage is available through American United Life at nominal rates. Group Hospitalization with medical insurance is available to those who desire this type of protection, with a portion of the premium paid by the State of Indiana. Employees receive 12 work days annual vacation leave with pay. Additional days are granted after 5, 10, and 20 years of service to a maximum of 25 days annually.
01
Have you used an illegal drug (other than marijuana), or abused an illegal drug within 5 years of this job vacancy announcement?
Yes No
02
Have you used Adderall without a prescription within 1 year of this job vacancy announcement?
Yes No
03
Have you used marijuana within 1 year of this job vacancy announcement?
Yes No
04
Are you currently certified, registered, or licensed in any profession in Indiana? If yes, please attach a copy of your certification to the application.
Yes No
05
Have you been discharged by any employer for reasons other than downsizing or layoff?
Yes No
06
Do you have work experience using Microsoft Excel?
No Yes - Beginner Level Yes - Intermediate Level Yes - Advanced Level
07
Do you have work experience using Microsoft Outlook?
No Yes - Beginner Level Yes - Intermediate Level Yes - Advanced Level
08
Do you have work experience using Microsoft Word?
No Yes - Beginner Level Yes - Intermediate Level Yes - Advanced Level
09
Using the space provided, please explain how your experience, education, knowledge, skills and/or abilities have prepared you for this position. (Do not state: "See Resume")*If applying for a Forensic Scientist position, please state relevant coursework and/or any previous laboratory experience.*If applying for a Maintenance or Automotive Mechanic position, please state all relevant experience(i.e. cabinetry, masonry, plumbing, oil changes, transmissions, etc.) Required Question