New York City Office of Technology & Innovation
Executive Assistant
New York City Office of Technology & Innovation, New York, New York, us, 10261
Overview
Executive Assistant to the Deputy Mayor for Communications, Office of Technology & Innovation, City of New York. The role supports the Deputy Mayor's office by managing workflow, ensuring operational efficiency, supporting day-to-day operations, contributing to long-term strategic initiatives, and developing communications materials to advance administration priorities. About the Office
The New York City Mayor's Office oversees city services across five boroughs, coordinates public agencies and departments, and manages public property. Mayor Eric Adams leads the executive branch. The Adams administration aims to deliver efficient services, strengthen the city's economy, reduce inequality, improve public safety, and make the city more affordable for all New Yorkers. We value leadership, transparency, fairness, and efficiency and actively seek diverse talents from all sectors. For current job opportunities, visit our careers page. The Team
The Office of the Deputy Mayor for Communications coordinates citywide communications, breaking down silos between agencies and ensuring a unified message to New Yorkers under Deputy Mayor Fabien Levy. About the Role
This role will support the core components of the Deputy Mayor for Communications' office by managing the team's workflow, ensuring the operational efficiency of the office, supporting the day-to-day operations of the office, providing input on long-term strategic initiatives, and developing communications materials to advance administration priorities. Responsibilities Maintain and manage team calendar, including scheduling and confirming appointments, providing daily updated calendar of confirmed events, meetings, press conferences, etc. Manage and assist in the production of support materials for meetings and functions, schedule rooms, and assist with any required logistics. Provide leverage in moving critical projects forward by assisting with information gathering, communicating with stakeholders, developing and monitoring project plans, and keeping track of responsibilities. Create, organize, and maintain files, records, and documents. Help Identify, recommend, and implement new processes. Perform data entry and maintain databases as requested. Create and submit travel and other reimbursement requests, including ordering office supplies. Prepare written and verbal responses to phone and mail inquiries. Oversee expenditure of petty cash funds, ensuring that expenses are recorded properly and audited. Oversee the use and maintenance of staff vehicle(s) and prepare monthly mileage report for Payroll. Take meeting notes. Book travel accommodations, including flights and hotels, and submit travel items for reimbursement afterwards. Type, proofread and format documents, including memoranda and briefings. Provide administrative support to staff, as required. Execute special projects that involve multiple agencies and Mayor's Offices. Perform other related duties and tasks as needed.
Minimum Qualifications
A baccalaureate degree from an accredited college and two years of experience in community work or community centered activities in an area related to the duties described above; or High school graduation or equivalent and six years of experience in community work or community centered activities in an area related to the duties as described above; or Education and/or experience which is equivalent to the above. However, all candidates must have at least one year of experience as described in the first bullet above.
Preferred Skills
A bachelors degree Demonstrated understanding of and experience with New York City government operations Strong knowledge of Microsoft Office Suite Strong administrative skills Excellent written, oral, and interpersonal skills A strong work ethic and the ability to work independently in a fast-paced environment is imperative.
Additional Information
Public Service Loan Forgiveness: You may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, visit studentaid.gov/pslf/. Residency Requirement: NYC residency is generally required within 90 days of appointment; some City employees may be eligible to reside outside NYC after two years of service. Discuss during interview. Equal Opportunity: The City of New York is an inclusive equal opportunity employer committed to recruiting a diverse workforce and maintaining a work environment free from discrimination based on protected characteristics.
Job Details
Seniority level: Entry level Employment type: Full-time Job function: Administrative Industries: IT Services and IT Consulting
How to Apply
To apply, please submit a resume for consideration. Applicants with other civil service titles who meet the preferred requirements should also submit a resume for consideration. Visit CityJobs and search for Job ID# 716398. Please note that submission of a resume does not guarantee an interview. Appointments are subject to Oversight approval. The Office for Technology & Innovation participates in E-Verify. #J-18808-Ljbffr
Executive Assistant to the Deputy Mayor for Communications, Office of Technology & Innovation, City of New York. The role supports the Deputy Mayor's office by managing workflow, ensuring operational efficiency, supporting day-to-day operations, contributing to long-term strategic initiatives, and developing communications materials to advance administration priorities. About the Office
The New York City Mayor's Office oversees city services across five boroughs, coordinates public agencies and departments, and manages public property. Mayor Eric Adams leads the executive branch. The Adams administration aims to deliver efficient services, strengthen the city's economy, reduce inequality, improve public safety, and make the city more affordable for all New Yorkers. We value leadership, transparency, fairness, and efficiency and actively seek diverse talents from all sectors. For current job opportunities, visit our careers page. The Team
The Office of the Deputy Mayor for Communications coordinates citywide communications, breaking down silos between agencies and ensuring a unified message to New Yorkers under Deputy Mayor Fabien Levy. About the Role
This role will support the core components of the Deputy Mayor for Communications' office by managing the team's workflow, ensuring the operational efficiency of the office, supporting the day-to-day operations of the office, providing input on long-term strategic initiatives, and developing communications materials to advance administration priorities. Responsibilities Maintain and manage team calendar, including scheduling and confirming appointments, providing daily updated calendar of confirmed events, meetings, press conferences, etc. Manage and assist in the production of support materials for meetings and functions, schedule rooms, and assist with any required logistics. Provide leverage in moving critical projects forward by assisting with information gathering, communicating with stakeholders, developing and monitoring project plans, and keeping track of responsibilities. Create, organize, and maintain files, records, and documents. Help Identify, recommend, and implement new processes. Perform data entry and maintain databases as requested. Create and submit travel and other reimbursement requests, including ordering office supplies. Prepare written and verbal responses to phone and mail inquiries. Oversee expenditure of petty cash funds, ensuring that expenses are recorded properly and audited. Oversee the use and maintenance of staff vehicle(s) and prepare monthly mileage report for Payroll. Take meeting notes. Book travel accommodations, including flights and hotels, and submit travel items for reimbursement afterwards. Type, proofread and format documents, including memoranda and briefings. Provide administrative support to staff, as required. Execute special projects that involve multiple agencies and Mayor's Offices. Perform other related duties and tasks as needed.
Minimum Qualifications
A baccalaureate degree from an accredited college and two years of experience in community work or community centered activities in an area related to the duties described above; or High school graduation or equivalent and six years of experience in community work or community centered activities in an area related to the duties as described above; or Education and/or experience which is equivalent to the above. However, all candidates must have at least one year of experience as described in the first bullet above.
Preferred Skills
A bachelors degree Demonstrated understanding of and experience with New York City government operations Strong knowledge of Microsoft Office Suite Strong administrative skills Excellent written, oral, and interpersonal skills A strong work ethic and the ability to work independently in a fast-paced environment is imperative.
Additional Information
Public Service Loan Forgiveness: You may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, visit studentaid.gov/pslf/. Residency Requirement: NYC residency is generally required within 90 days of appointment; some City employees may be eligible to reside outside NYC after two years of service. Discuss during interview. Equal Opportunity: The City of New York is an inclusive equal opportunity employer committed to recruiting a diverse workforce and maintaining a work environment free from discrimination based on protected characteristics.
Job Details
Seniority level: Entry level Employment type: Full-time Job function: Administrative Industries: IT Services and IT Consulting
How to Apply
To apply, please submit a resume for consideration. Applicants with other civil service titles who meet the preferred requirements should also submit a resume for consideration. Visit CityJobs and search for Job ID# 716398. Please note that submission of a resume does not guarantee an interview. Appointments are subject to Oversight approval. The Office for Technology & Innovation participates in E-Verify. #J-18808-Ljbffr