Ntracts, Inc
Office Manager & Executive Assistant
Ntracts, Inc, Chattanooga, Tennessee, United States, 37450
Position Overview:
We are seeking a highly organized and proactive Office Manager, with Executive Assistant responsibilities providing administrative support to the CEO and executive leadership team. The ideal candidate will possess exceptional multitasking abilities, keen attention to detail, and the ability to handle both executive-level administrative tasks and day-to-day office management duties. We are looking for a long-term partner who will thrive in a role where they are not only deeply involved in shaping a productive and positive work environment, but also in being a key driver of our team's continued growth and progress.
Key Responsibilities:
Office Management:
Office Operations: Oversee daily office operations and be the primary point of contact for all things office-related; maintain inventory levels for office supplies, etc. Vendor / Facilities Management: Manage relationships with office vendors and service providers, including office equipment maintenance; act as the liaison for facilities issues, including coordinating office maintenance and managing office space logistics Event Planning & Coordination: Organize team events, client meetings, and other internal/external functions, confirming logistical arrangements and successful event execution Food & Beverage Management: Oversee office food and beverage needs, including ordering and coordinating lunch for the team, managing snacks and beverages, and ensuring the kitchen area is stocked and well-maintained; responsible for cleaning up after meals and maintaining a tidy and organized office kitchen Executive Assistant to the CEO:
All-inclusive Support: anticipating their needs, ensuring the efficiency of their schedule, communications, and key business operations Calendar & Schedule Management: Coordinate complex calendars, including scheduling meetings, travel, and events for the CEO, in alignment with the Leadership Team Travel Coordination: Organize domestic and international travel arrangements, including flights, hotels, ground transportation, and itineraries Inbox & Communication Management: Serve as the primary point of contact for internal and external communications; inbox organization: organize and label or file messages; flag or prioritize urgent items Expense Management: Prepare, review, and submit expense reports in a timely manner, ensuring adherence to company policy Confidentiality & Discretion: Handle sensitive and confidential information with integrity and discretion Requirements
1- 3 years of administrative experience (e.g. Reception / Office Manager / EA) Strong organizational abilities with the capacity to manage multiple priorities and deadlines Excellent written and verbal communication skills, with the ability to interact with high-level stakeholders, clients, and employees professionally A collaborative and flexible approach to work; ability to thrive in a fast-paced, dynamic environment Tech-savvy and process-oriented, with an eye for automation Knowledge of Microsoft Office Applications, including Outlook, Word, and Excel; CRM experience (e.g. Hubspot or Salesforce) a plus
We are seeking a highly organized and proactive Office Manager, with Executive Assistant responsibilities providing administrative support to the CEO and executive leadership team. The ideal candidate will possess exceptional multitasking abilities, keen attention to detail, and the ability to handle both executive-level administrative tasks and day-to-day office management duties. We are looking for a long-term partner who will thrive in a role where they are not only deeply involved in shaping a productive and positive work environment, but also in being a key driver of our team's continued growth and progress.
Key Responsibilities:
Office Management:
Office Operations: Oversee daily office operations and be the primary point of contact for all things office-related; maintain inventory levels for office supplies, etc. Vendor / Facilities Management: Manage relationships with office vendors and service providers, including office equipment maintenance; act as the liaison for facilities issues, including coordinating office maintenance and managing office space logistics Event Planning & Coordination: Organize team events, client meetings, and other internal/external functions, confirming logistical arrangements and successful event execution Food & Beverage Management: Oversee office food and beverage needs, including ordering and coordinating lunch for the team, managing snacks and beverages, and ensuring the kitchen area is stocked and well-maintained; responsible for cleaning up after meals and maintaining a tidy and organized office kitchen Executive Assistant to the CEO:
All-inclusive Support: anticipating their needs, ensuring the efficiency of their schedule, communications, and key business operations Calendar & Schedule Management: Coordinate complex calendars, including scheduling meetings, travel, and events for the CEO, in alignment with the Leadership Team Travel Coordination: Organize domestic and international travel arrangements, including flights, hotels, ground transportation, and itineraries Inbox & Communication Management: Serve as the primary point of contact for internal and external communications; inbox organization: organize and label or file messages; flag or prioritize urgent items Expense Management: Prepare, review, and submit expense reports in a timely manner, ensuring adherence to company policy Confidentiality & Discretion: Handle sensitive and confidential information with integrity and discretion Requirements
1- 3 years of administrative experience (e.g. Reception / Office Manager / EA) Strong organizational abilities with the capacity to manage multiple priorities and deadlines Excellent written and verbal communication skills, with the ability to interact with high-level stakeholders, clients, and employees professionally A collaborative and flexible approach to work; ability to thrive in a fast-paced, dynamic environment Tech-savvy and process-oriented, with an eye for automation Knowledge of Microsoft Office Applications, including Outlook, Word, and Excel; CRM experience (e.g. Hubspot or Salesforce) a plus