CodeMax Behavioral Health Billing
Executive Assistant/Office Manager
CodeMax Behavioral Health Billing, Fort Lauderdale, Florida, us, 33336
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Executive Assistant/Office Manager
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CodeMax Behavioral Health Billing 1 day ago Be among the first 25 applicants Join to apply for the
Executive Assistant/Office Manager
role at
CodeMax Behavioral Health Billing Get AI-powered advice on this job and more exclusive features. Work Location: On Site
Work Hours: 8AM 4:30 PM Monday to Friday (EST)
Job Summary:
Reports to: Executive Management (COO)
Employment Status: Full-Time
FLSA Status: Exempt
Location: Fort Lauderdale, FL 33309
Work Location: On Site
Work Hours: 8AM 4:30 PM Monday to Friday (EST)
Job Summary:
The Executive Assistant/Office Manager will play a pivotal role in managing high-level administrative tasks, providing strategic support to executives, and ensuring seamless execution of initiatives across departments. In addition, this individual will ensure smooth office operations including but not limited to ordering supplies, answering phones, setting up equipment and greeting visitors. This individual must be highly organized, a critical thinker, and capable of managing complex and confidential projects independently. A key part of the role will be acting as a liaison between executives and internal teams, as well as handling a wide range of high-impact projects.
Duties/Responsibilities:
Strategic Administrative Support:
Serve as the right-hand to the executive leadership team, proactively managing their schedules, meetings, and communications to ensure maximum productivity. Handle calendar coordination, travel arrangements, and meeting preparation for C-suite executives.
Project Management:
Lead and manage high-priority executive-level projects and initiatives, ensuring on-time completion and cross-departmental collaboration. Track progress on key company initiatives and present actionable updates to executives.
Executive Liaison:
Act as a bridge between executives and teams, facilitating communication, driving follow-ups, and managing key decisions. Represent executives in meetings and decision-making when appropriate.
Protocol Development & Oversight:
Collaborate closely with leadership to create, refine, and implement company protocols. Ensure protocol changes are communicated and enforced across departments, with follow-up audits for compliance.
Process Improvement & Audits:
Conduct regular audits of company processes, identify areas for operational improvement, and present executive-level recommendations for enhancement. Manage the execution of operational improvements, ensuring alignment with company goals.
Event & Culture Management:
Organize high-level corporate events, including leadership off-sites and strategic retreats. Oversee key culture-building activities such as company-wide celebrations and customer appreciation events.
Reporting & Data Analysis:
Prepare detailed reports on project progress, departmental performance, and operational efficiency. Present data-driven insights to executives to guide decision-making and strategy.
Office Management:
Liaise with vendors, plan/communicate space allocations, assist with employee setup/onboarding, order, stock and distribute supplies, answer calls, manage inbound/outbound mail, and other relevant office management assignments.
Required Skills/Abilities:
Executive-Level Communication:
Exceptional written and verbal communication skills with the ability to engage effectively at all levels of the organization.
Leadership & Initiative:
A proactive, self-starting attitude with a demonstrated ability to take ownership of projects and initiatives, driving them to completion without extensive supervision.
Advanced Project Management Skills:
Ability to manage multiple, complex projects simultaneously while maintaining strong attention to detail. Familiarity with project management tools and methodologies.
Critical Thinking & Problem-Solving:
Strong analytical skills with the ability to anticipate challenges, think critically, and develop creative solutions.
Confidentiality & Discretion:
Ability to handle sensitive and confidential information with the utmost professionalism.
Technical Proficiency:
High level of proficiency in MS Office, project management software, and communication tools (e.g., Slack, Asana, or similar platforms).
Preferred Qualifications:
5+ years of experience supporting C-level executives 3+ years of experience as an office manager/front office administrator Experience in healthcare, billing, or related field is a plus. Proven experience managing high-impact projects with executive visibility.
Benefits
Health Insurance Vision Insurance Dental Insurance 401(k) plan with matching contributions Seniority level
Seniority level
Mid-Senior level Employment type
Employment type
Full-time Job function
Job function
Administrative Industries
Medical Practices, Hospitals and Health Care, and Veterinary Services Referrals increase your chances of interviewing at CodeMax Behavioral Health Billing by 2x Sign in to set job alerts for Executive Assistant roles.
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Executive Assistant/Office Manager
role at
CodeMax Behavioral Health Billing 1 day ago Be among the first 25 applicants Join to apply for the
Executive Assistant/Office Manager
role at
CodeMax Behavioral Health Billing Get AI-powered advice on this job and more exclusive features. Work Location: On Site
Work Hours: 8AM 4:30 PM Monday to Friday (EST)
Job Summary:
Reports to: Executive Management (COO)
Employment Status: Full-Time
FLSA Status: Exempt
Location: Fort Lauderdale, FL 33309
Work Location: On Site
Work Hours: 8AM 4:30 PM Monday to Friday (EST)
Job Summary:
The Executive Assistant/Office Manager will play a pivotal role in managing high-level administrative tasks, providing strategic support to executives, and ensuring seamless execution of initiatives across departments. In addition, this individual will ensure smooth office operations including but not limited to ordering supplies, answering phones, setting up equipment and greeting visitors. This individual must be highly organized, a critical thinker, and capable of managing complex and confidential projects independently. A key part of the role will be acting as a liaison between executives and internal teams, as well as handling a wide range of high-impact projects.
Duties/Responsibilities:
Strategic Administrative Support:
Serve as the right-hand to the executive leadership team, proactively managing their schedules, meetings, and communications to ensure maximum productivity. Handle calendar coordination, travel arrangements, and meeting preparation for C-suite executives.
Project Management:
Lead and manage high-priority executive-level projects and initiatives, ensuring on-time completion and cross-departmental collaboration. Track progress on key company initiatives and present actionable updates to executives.
Executive Liaison:
Act as a bridge between executives and teams, facilitating communication, driving follow-ups, and managing key decisions. Represent executives in meetings and decision-making when appropriate.
Protocol Development & Oversight:
Collaborate closely with leadership to create, refine, and implement company protocols. Ensure protocol changes are communicated and enforced across departments, with follow-up audits for compliance.
Process Improvement & Audits:
Conduct regular audits of company processes, identify areas for operational improvement, and present executive-level recommendations for enhancement. Manage the execution of operational improvements, ensuring alignment with company goals.
Event & Culture Management:
Organize high-level corporate events, including leadership off-sites and strategic retreats. Oversee key culture-building activities such as company-wide celebrations and customer appreciation events.
Reporting & Data Analysis:
Prepare detailed reports on project progress, departmental performance, and operational efficiency. Present data-driven insights to executives to guide decision-making and strategy.
Office Management:
Liaise with vendors, plan/communicate space allocations, assist with employee setup/onboarding, order, stock and distribute supplies, answer calls, manage inbound/outbound mail, and other relevant office management assignments.
Required Skills/Abilities:
Executive-Level Communication:
Exceptional written and verbal communication skills with the ability to engage effectively at all levels of the organization.
Leadership & Initiative:
A proactive, self-starting attitude with a demonstrated ability to take ownership of projects and initiatives, driving them to completion without extensive supervision.
Advanced Project Management Skills:
Ability to manage multiple, complex projects simultaneously while maintaining strong attention to detail. Familiarity with project management tools and methodologies.
Critical Thinking & Problem-Solving:
Strong analytical skills with the ability to anticipate challenges, think critically, and develop creative solutions.
Confidentiality & Discretion:
Ability to handle sensitive and confidential information with the utmost professionalism.
Technical Proficiency:
High level of proficiency in MS Office, project management software, and communication tools (e.g., Slack, Asana, or similar platforms).
Preferred Qualifications:
5+ years of experience supporting C-level executives 3+ years of experience as an office manager/front office administrator Experience in healthcare, billing, or related field is a plus. Proven experience managing high-impact projects with executive visibility.
Benefits
Health Insurance Vision Insurance Dental Insurance 401(k) plan with matching contributions Seniority level
Seniority level
Mid-Senior level Employment type
Employment type
Full-time Job function
Job function
Administrative Industries
Medical Practices, Hospitals and Health Care, and Veterinary Services Referrals increase your chances of interviewing at CodeMax Behavioral Health Billing by 2x Sign in to set job alerts for Executive Assistant roles.
Executive Assistant to President of Solar
Coral Springs, FL $50,000.00-$65,000.00 5 days ago Agent's Executive Assistant - State Farm Agent Team Member
Agent's Executive Assistant - State Farm Agent Team Member
Future Opening: Agent's Executive Assistant - State Farm Agent Team Member
Executive Assistant Opportunity at Exotic Car Trader
Fort Lauderdale, FL $47,000.00-$47,000.00 1 month ago Pompano Beach, FL $18.00-$20.00 1 month ago Sunrise, FL $55,000.00-$65,000.00 12 hours ago Office Manager for Ace Handyman Services of South Palm Beach County
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000300 - Clinical Operations Management - Front Office Support
Aventura, FL $40,000.00-$50,000.00 1 month ago Pembroke Pines, FL $55,000.00-$60,000.00 1 day ago Were unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI. #J-18808-Ljbffr