Carrollton-Farmers Branch ISD
Position Type:
Secretarial and Clerical/Vendor Specialist - Purchasing
Date Posted: 8/29/2025
Location: Administration Building
Closing Date: 08/29/2025 Job Title :
Vendor Specialist - Purchasing
Wage/Hour Status :
Nonexempt
Reports to :
Director of Purchasing
Pay Grade :
AS 6
Dept./School :
Purchasing/Administration
Date Revised :
August 29, 2025
PRIMARY PURPOSE: Facilitate the efficient operation of the purchasing office and provide clerical services to the Purchasing Department.
QUALIFICATIONS: Education/Certification High school diploma or GED
Special Knowledge/Skills:
Proficient skills in typing, word processing, and file maintenance Effective communication and interpersonal skills Basic math skills Basic knowledge of Microsoft Word & Excel Ability to communicate effectively (verbal) Ability to meet deadlines
Preferred Experience: Three years of successful clerical experience preferably in a related field
MAJOR RESPONSIBILITIES AND DUTIES:
Demonstrate acceptable work habits including teamwork, initiative and dependability. Report to work on time each day and follow timekeeping guidelines. Place public notices in newspaper and file advertising affidavits in bid folders. Order and maintain supplies. Oversee department calendar. Prepare correspondence, forms, reports, etc. for the assigned administrator. Assist in the management of the office budget. Manage and oversee District store cards Manage and facilitate District Amazon orders. Compile, prepare, and submit various reports for the purchasing office. Create vendor profiles and update as necessary. Receive incoming calls, take reliable messages, and route info to appropriate staff. Receive, sort, and distribute mail and other documents to staff members. Maintain office files. Maintain confidentiality of information. Perform routine bookkeeping tasks. Participate in in-service training programs. Keep informed and comply with all state and district policies and regulations concerning primary job functions. Assist in management of TEAMS information. Perform any other duties and/or tasks that may be assigned on an as needed basis. Mental Demands/Physical Demands/Environmental Factors: Tools/Equipment Used:
Standard office equipment, including personal computer and peripherals; copier, calculator and multi-line telephone and postage machine. Posture:
Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting Motion:
Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching, occasional bending, stooping, kneeling Lifting:
Occasional light lifting and carrying (less than 15 pounds) Environment:
May work prolonged or irregular hours ;
occasional district-wide travel Mental Demands:
Work with frequent interruptions; maintain emotional control under stress
The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities, duties, and skills that may be required. This job is not an employment agreement or contract. The Administration has the exclusive right to alter this job description at any time without notice.
Reviewed by: Shannon Allen Date: August 29, 2025
Received by: Jerry Martinez Date: August 29, 2025
Date Posted: 8/29/2025
Location: Administration Building
Closing Date: 08/29/2025 Job Title :
Vendor Specialist - Purchasing
Wage/Hour Status :
Nonexempt
Reports to :
Director of Purchasing
Pay Grade :
AS 6
Dept./School :
Purchasing/Administration
Date Revised :
August 29, 2025
PRIMARY PURPOSE: Facilitate the efficient operation of the purchasing office and provide clerical services to the Purchasing Department.
QUALIFICATIONS: Education/Certification High school diploma or GED
Special Knowledge/Skills:
Proficient skills in typing, word processing, and file maintenance Effective communication and interpersonal skills Basic math skills Basic knowledge of Microsoft Word & Excel Ability to communicate effectively (verbal) Ability to meet deadlines
Preferred Experience: Three years of successful clerical experience preferably in a related field
MAJOR RESPONSIBILITIES AND DUTIES:
Demonstrate acceptable work habits including teamwork, initiative and dependability. Report to work on time each day and follow timekeeping guidelines. Place public notices in newspaper and file advertising affidavits in bid folders. Order and maintain supplies. Oversee department calendar. Prepare correspondence, forms, reports, etc. for the assigned administrator. Assist in the management of the office budget. Manage and oversee District store cards Manage and facilitate District Amazon orders. Compile, prepare, and submit various reports for the purchasing office. Create vendor profiles and update as necessary. Receive incoming calls, take reliable messages, and route info to appropriate staff. Receive, sort, and distribute mail and other documents to staff members. Maintain office files. Maintain confidentiality of information. Perform routine bookkeeping tasks. Participate in in-service training programs. Keep informed and comply with all state and district policies and regulations concerning primary job functions. Assist in management of TEAMS information. Perform any other duties and/or tasks that may be assigned on an as needed basis. Mental Demands/Physical Demands/Environmental Factors: Tools/Equipment Used:
Standard office equipment, including personal computer and peripherals; copier, calculator and multi-line telephone and postage machine. Posture:
Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting Motion:
Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching, occasional bending, stooping, kneeling Lifting:
Occasional light lifting and carrying (less than 15 pounds) Environment:
May work prolonged or irregular hours ;
occasional district-wide travel Mental Demands:
Work with frequent interruptions; maintain emotional control under stress
The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities, duties, and skills that may be required. This job is not an employment agreement or contract. The Administration has the exclusive right to alter this job description at any time without notice.
Reviewed by: Shannon Allen Date: August 29, 2025
Received by: Jerry Martinez Date: August 29, 2025