St. Louis County, MO
Salary:
See Position Description Location :
Clayton - St. Louis County, MO Job Type:
Full-Time Job Number:
2025-00351 Department:
County Council - County Clerk Opening Date:
08/27/2025 Closing Date:
9/10/2025 11:59 PM Central
Description A Deputy County Clerk provides administrative support to the County Clerk's office at the direction of the Chief Deputy County Clerk (Supervisor), and the seven-member St. Louis County Council and their staff at the direction of the Administrative Director, by assisting with the preparation, recording, and filing of official County Council documents, and ensuring the timely and precise recordkeeping of official County records according to applicable rules, laws, and the County Charter. Will be responsible for or provide backup with the processing of all state certified notary applications along with the administering of oaths to new or renewing notaries, oversight of fees collected, and preparing of reports required by the Secretary of State's office and St. Louis County. A Deputy County Clerk is a full-time hourly position requiring 40 hours per week and is merit based under the Civil Service Commission.
The starting salary range will be $21.49 hourly. Additionally, we offer a comprehensive benefits package and a generous Paid Time Off (PTO) policy. To learn more about these and other County benefits, please visit .
St. Louis County Government is a qualified agency for the Public Service Loan Forgiveness program managed by the Federal Government. For more information regarding this program, please visit Examples of Duties The list of responsibilities is not a comprehensive listing of all duties performed by a Deputy County Clerk and may be expected to perform additional position-specific tasks as assigned by the Supervisor. Prepare electronic documentation associated with the weekly County Council meeting including agenda, journal, minutes build, orders and officialize these documents following the Council meetings. The current agenda management software program being utilized is iCompass by Diligent. Provide administrative and research support upon requests from the Council, Administrative Director, County departments, and the public to assist with Sunshine Law requests, certifying documents, administering oaths for county-wide appointments, and other requests specific to our office. Performing tasks that require significant typing, proofreading, and transcription skills. Manage or assist with facilitating the repository of the official records of the County Council. Responsible for accepting the service of subpoenas and summonses to St. Louis County. Assist the Chief Deputy Clerk with other duties and tasks as required or assigned including backup for other staff as needed.
Minimum Qualifications
Equivalent to a Bachelor's Degree and three years of related experience. KNOWLEDGE AND SKILLS
Proficient in the use of a laptop, electronic devices, Microsoft 365 Suite, Adobe Acrobat Pro. Understanding of County government and/or the legislative process a plus. Ability to exercise discretion and independent judgment within and external to County government. Attention to detail, ability to multitask, and excellent verbal and written communication skills. Strong grammar, organizational, and proofreading skills. Transcribing experience is a plus.
ABILITIES
Reliable, dependable, self-starter qualities.
Works well under pressure and handles stress.
Additional Information
SELECTION AND APPOINTMENT
:
A selection committee will evaluate the qualifications of each applicant which will include recentness and appropriateness of the applicant's education and experience, answers to the supplemental questions, results of employment references investigated and any other appropriate information available.
The selection committee will admit to the interview only those persons who possess the most job related qualifications and may establish admittance criteria beyond the minimum qualifications stated above. The interview will comprise 100% of the applicant's earned grade. A candidate must earn a qualifying grade of 70 or more on the interview to be eligible for appointment. After initial interviews with the selected candidates are conducted, an email will be sent to the address on file with instructions on how to complete and submit a Conviction Questionnaire. Candidates have 3 days to complete the required questionnaire.
The five top ranking candidates, based on the final grade, will be certified to the Department Director/Appointing Authority who will make the final decision.
HOW TO APPLY
:
Applicants interested in applying for this position should visit our website at . We only accept On-line applications.
EQUAL EMPLOYMENT OPPORTUNITY POLICY
:
The policy of the Civil Service Commission of St. Louis County is to support fair and equitable employment opportunities for all persons regardless of race, color, religion, sex, national origin, age, disability, sexual orientation, gender identity, marital status, veterans' status or political affiliation. Call the Division of Personnel at (314) 615-5429 for more information on this policy. St. Louis County Division of Personnel, 7th Floor
Clayton, MO 63105 (314) 615-5429 Relay MO 711 or 800-735-2966 An Equal Opportunity Employer
Fax: (314) 615-7703
St. Louis County offers its employees many excellent benefits with paid medical insurance, 20 days of PTO (paid time off) the first year and increasing with seniority, and 11-12 paid holidays. Employees hired for full time employment will participate in the St. Louis County retirement plan where they contribute 4% of their salary to the defined benefit plan with vesting after 7 years. Other benefits include: paid life insurance, a credit union, 457 Deferred Compensation Plan, pre-tax premium pay plan, dependent care and medical expense reimbursement plans, and short and long term disability insurance.
In addition to these benefits, as of January 1, 2023, St. Louis County approved up to 480 hours of paid parental leave for eligible employees welcoming new children, either by birth or adoption. The employee can also take up to 80 hours of leave for prenatal care and up to 80 hours for care of the child within the first year.
Please click to view all of our benefits. 01
Please provide any previous work experience you have had with St. Louis County Government including roles you held and the dates of employment. Further, please explain the reason(s) for your departure from the organization. If this does not apply to you, simply enter n/a. Required Question
See Position Description Location :
Clayton - St. Louis County, MO Job Type:
Full-Time Job Number:
2025-00351 Department:
County Council - County Clerk Opening Date:
08/27/2025 Closing Date:
9/10/2025 11:59 PM Central
Description A Deputy County Clerk provides administrative support to the County Clerk's office at the direction of the Chief Deputy County Clerk (Supervisor), and the seven-member St. Louis County Council and their staff at the direction of the Administrative Director, by assisting with the preparation, recording, and filing of official County Council documents, and ensuring the timely and precise recordkeeping of official County records according to applicable rules, laws, and the County Charter. Will be responsible for or provide backup with the processing of all state certified notary applications along with the administering of oaths to new or renewing notaries, oversight of fees collected, and preparing of reports required by the Secretary of State's office and St. Louis County. A Deputy County Clerk is a full-time hourly position requiring 40 hours per week and is merit based under the Civil Service Commission.
The starting salary range will be $21.49 hourly. Additionally, we offer a comprehensive benefits package and a generous Paid Time Off (PTO) policy. To learn more about these and other County benefits, please visit .
St. Louis County Government is a qualified agency for the Public Service Loan Forgiveness program managed by the Federal Government. For more information regarding this program, please visit Examples of Duties The list of responsibilities is not a comprehensive listing of all duties performed by a Deputy County Clerk and may be expected to perform additional position-specific tasks as assigned by the Supervisor. Prepare electronic documentation associated with the weekly County Council meeting including agenda, journal, minutes build, orders and officialize these documents following the Council meetings. The current agenda management software program being utilized is iCompass by Diligent. Provide administrative and research support upon requests from the Council, Administrative Director, County departments, and the public to assist with Sunshine Law requests, certifying documents, administering oaths for county-wide appointments, and other requests specific to our office. Performing tasks that require significant typing, proofreading, and transcription skills. Manage or assist with facilitating the repository of the official records of the County Council. Responsible for accepting the service of subpoenas and summonses to St. Louis County. Assist the Chief Deputy Clerk with other duties and tasks as required or assigned including backup for other staff as needed.
Minimum Qualifications
Equivalent to a Bachelor's Degree and three years of related experience. KNOWLEDGE AND SKILLS
Proficient in the use of a laptop, electronic devices, Microsoft 365 Suite, Adobe Acrobat Pro. Understanding of County government and/or the legislative process a plus. Ability to exercise discretion and independent judgment within and external to County government. Attention to detail, ability to multitask, and excellent verbal and written communication skills. Strong grammar, organizational, and proofreading skills. Transcribing experience is a plus.
ABILITIES
Reliable, dependable, self-starter qualities.
Works well under pressure and handles stress.
Additional Information
SELECTION AND APPOINTMENT
:
A selection committee will evaluate the qualifications of each applicant which will include recentness and appropriateness of the applicant's education and experience, answers to the supplemental questions, results of employment references investigated and any other appropriate information available.
The selection committee will admit to the interview only those persons who possess the most job related qualifications and may establish admittance criteria beyond the minimum qualifications stated above. The interview will comprise 100% of the applicant's earned grade. A candidate must earn a qualifying grade of 70 or more on the interview to be eligible for appointment. After initial interviews with the selected candidates are conducted, an email will be sent to the address on file with instructions on how to complete and submit a Conviction Questionnaire. Candidates have 3 days to complete the required questionnaire.
The five top ranking candidates, based on the final grade, will be certified to the Department Director/Appointing Authority who will make the final decision.
HOW TO APPLY
:
Applicants interested in applying for this position should visit our website at . We only accept On-line applications.
EQUAL EMPLOYMENT OPPORTUNITY POLICY
:
The policy of the Civil Service Commission of St. Louis County is to support fair and equitable employment opportunities for all persons regardless of race, color, religion, sex, national origin, age, disability, sexual orientation, gender identity, marital status, veterans' status or political affiliation. Call the Division of Personnel at (314) 615-5429 for more information on this policy. St. Louis County Division of Personnel, 7th Floor
Clayton, MO 63105 (314) 615-5429 Relay MO 711 or 800-735-2966 An Equal Opportunity Employer
Fax: (314) 615-7703
St. Louis County offers its employees many excellent benefits with paid medical insurance, 20 days of PTO (paid time off) the first year and increasing with seniority, and 11-12 paid holidays. Employees hired for full time employment will participate in the St. Louis County retirement plan where they contribute 4% of their salary to the defined benefit plan with vesting after 7 years. Other benefits include: paid life insurance, a credit union, 457 Deferred Compensation Plan, pre-tax premium pay plan, dependent care and medical expense reimbursement plans, and short and long term disability insurance.
In addition to these benefits, as of January 1, 2023, St. Louis County approved up to 480 hours of paid parental leave for eligible employees welcoming new children, either by birth or adoption. The employee can also take up to 80 hours of leave for prenatal care and up to 80 hours for care of the child within the first year.
Please click to view all of our benefits. 01
Please provide any previous work experience you have had with St. Louis County Government including roles you held and the dates of employment. Further, please explain the reason(s) for your departure from the organization. If this does not apply to you, simply enter n/a. Required Question