McGlinchey Stafford
Overview
McGlinchey Stafford is seeking a detail-oriented and organized Legal Assistant to join our team working in our Washington, D.C. office. This position will be responsible for day-to day support of multiple attorneys. Duties include maintaining legal files, preparing and editing legal documents, correspondence, pleadings, and motions, and preparing and submitting court filings. Base pay range
$80,000.00/yr - $85,000.00/yr Document Management
Microsoft Office Suite:
Advanced proficiency in Word for document creation and formatting, Excel for data management and analysis, Outlook for email communication and calendar management, and PowerPoint for creating presentations. Kofax:
Expertise in using Kofax for bates labeling, splitting and combining PDF documents, optimizing and reducing PDF file sizes, and ensuring documents are properly formatted and accessible. E-filing Systems:
Skilled in navigating and utilizing e-filing systems and procedures for both state and federal courts, ensuring timely and accurate submission of legal documents. File-Sharing Tools:
Experience with various file-sharing tools, such as ShareFile to securely share documents with clients, opposing counsel, and other parties. Electronic Document Management Systems:
Familiarity with electronic document management systems for organizing, storing, and retrieving legal documents efficiently. Litigation Support
Litigation Process:
Comprehensive understanding of the litigation process, including the stages of litigation, key deadlines, and the role of a legal assistant in supporting attorneys throughout the process. File Organization:
Organizing and maintaining physical and electronic files throughout the litigation process, ensuring all documents are easily accessible and properly filed. Attorney Support:
Assisting attorneys with time entry, billing, and other administrative tasks. Administrative Duties
Conflicts Checks:
Entering information into conflicts checks system prior to file opening. Prior experience with IntApp a plus, but not a requirement. Client File Management:
Opening and maintaining client files, ensuring all necessary information is accurately recorded and up-to-date. Scheduling and Calendaring:
Assisting attorneys with scheduling appointments, court dates, and meetings, as well as planning business travel arrangements. Client Communication:
Communicating with clients, opposing counsel, and third parties at the direction of attorneys. Case File Management:
Managing electronic case files, including organizing documents, updating case information, and ensuring all deadlines are met. Docketing:
Calendaring and docketing litigation deadlines to ensure all critical dates are tracked and met. Expense Preparation:
Preparing attorney and office expenses for reimbursement, ensuring all expenses are accurately documented and submitted. Vendor Invoices:
Processing payment of vendor invoices, ensuring timely and accurate payment for services rendered. General Office Duties:
Assisting with general office duties as needed, including filing, copying, and other administrative tasks. Qualifications
Experience:
A minimum of 5 years of experience in a legal assistant role. Technology Adaptability:
Ability to quickly adapt to and learn new technologies, ensuring efficient use of the latest tools and software. Organizational Skills:
Strong organizational skills and attention to detail, ensuring all tasks are completed accurately and efficiently. Communication Skills:
Excellent communication skills, both written and oral, ensuring clear and professional interactions with clients, attorneys, and other parties. Teamwork:
Ability to work independently and as part of a team, demonstrating flexibility and a collaborative approach to work. Work Arrangement
Hybrid Work Option:
There may be an opportunity to transition to one day per week remote after sufficient training and demonstrated ability to work independently and effectively. Compensation
Pay : Compensation is commensurate with knowledge, skills and relevant legal experience. Annual salary range for this position is $80,000 - $85,000. Seniorities and Employment
Seniority level:
Mid-Senior level Employment type:
Full-time Job function:
Legal Industries:
Law Practice and Legal Services
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McGlinchey Stafford is seeking a detail-oriented and organized Legal Assistant to join our team working in our Washington, D.C. office. This position will be responsible for day-to day support of multiple attorneys. Duties include maintaining legal files, preparing and editing legal documents, correspondence, pleadings, and motions, and preparing and submitting court filings. Base pay range
$80,000.00/yr - $85,000.00/yr Document Management
Microsoft Office Suite:
Advanced proficiency in Word for document creation and formatting, Excel for data management and analysis, Outlook for email communication and calendar management, and PowerPoint for creating presentations. Kofax:
Expertise in using Kofax for bates labeling, splitting and combining PDF documents, optimizing and reducing PDF file sizes, and ensuring documents are properly formatted and accessible. E-filing Systems:
Skilled in navigating and utilizing e-filing systems and procedures for both state and federal courts, ensuring timely and accurate submission of legal documents. File-Sharing Tools:
Experience with various file-sharing tools, such as ShareFile to securely share documents with clients, opposing counsel, and other parties. Electronic Document Management Systems:
Familiarity with electronic document management systems for organizing, storing, and retrieving legal documents efficiently. Litigation Support
Litigation Process:
Comprehensive understanding of the litigation process, including the stages of litigation, key deadlines, and the role of a legal assistant in supporting attorneys throughout the process. File Organization:
Organizing and maintaining physical and electronic files throughout the litigation process, ensuring all documents are easily accessible and properly filed. Attorney Support:
Assisting attorneys with time entry, billing, and other administrative tasks. Administrative Duties
Conflicts Checks:
Entering information into conflicts checks system prior to file opening. Prior experience with IntApp a plus, but not a requirement. Client File Management:
Opening and maintaining client files, ensuring all necessary information is accurately recorded and up-to-date. Scheduling and Calendaring:
Assisting attorneys with scheduling appointments, court dates, and meetings, as well as planning business travel arrangements. Client Communication:
Communicating with clients, opposing counsel, and third parties at the direction of attorneys. Case File Management:
Managing electronic case files, including organizing documents, updating case information, and ensuring all deadlines are met. Docketing:
Calendaring and docketing litigation deadlines to ensure all critical dates are tracked and met. Expense Preparation:
Preparing attorney and office expenses for reimbursement, ensuring all expenses are accurately documented and submitted. Vendor Invoices:
Processing payment of vendor invoices, ensuring timely and accurate payment for services rendered. General Office Duties:
Assisting with general office duties as needed, including filing, copying, and other administrative tasks. Qualifications
Experience:
A minimum of 5 years of experience in a legal assistant role. Technology Adaptability:
Ability to quickly adapt to and learn new technologies, ensuring efficient use of the latest tools and software. Organizational Skills:
Strong organizational skills and attention to detail, ensuring all tasks are completed accurately and efficiently. Communication Skills:
Excellent communication skills, both written and oral, ensuring clear and professional interactions with clients, attorneys, and other parties. Teamwork:
Ability to work independently and as part of a team, demonstrating flexibility and a collaborative approach to work. Work Arrangement
Hybrid Work Option:
There may be an opportunity to transition to one day per week remote after sufficient training and demonstrated ability to work independently and effectively. Compensation
Pay : Compensation is commensurate with knowledge, skills and relevant legal experience. Annual salary range for this position is $80,000 - $85,000. Seniorities and Employment
Seniority level:
Mid-Senior level Employment type:
Full-time Job function:
Legal Industries:
Law Practice and Legal Services
#J-18808-Ljbffr