Kelso Industries
Project Management and Estimating Administrative Assistant- Frey Lutz
Kelso Industries, Lancaster, Pennsylvania, us, 17622
Together We Build - Partnership, Innovation, Excellence, and Safety
At Kelso Industries, 3,500+ employees across 29 companies work together to deliver exceptional HVAC, mechanical, plumbing, refrigeration, and electrical solutions nationwide. Join us to grow your career, make an impact, and be part of a team where innovation, excellence, and safety come first.
Recruiter Notice: We respectfully ask external recruiters and staffing agencies not to submit candidates. We only accept direct applications.
Key Responsibilities Work with project managers to properly submit project closeout documentation Request, complete, and submit bid bonds for projects Equipment start up sheets. Create belt and filter list for completed jobs. Request project related certificate of insurance Create Master equipment list Prepare warranty letters for project closeout Keep project assignment sheet current. Update and send an addition of each new project. Assist with getting information and projects set up in Procore for small jobs. Work with vendors for submittals, lead times and IOM materials. Move projects forward from active - Warranty - Completed (3 years) - Job Archive. Submit IOMs Other project related tasks as assigned Qualifications:
High school diploma or equivalent required; associate or bachelor's degree preferred. 2+ years of administrative or project coordination experience (construction, engineering, or similar industry a plus). Strong proficiency in Microsoft Office Suite (Word, Excel, and Outlook) and project management software (e.g., Procore). Excellent written and verbal communication skills. Strong organizational skills and attention to detail. Ability to multitask, prioritize, and work in a fast-paced environment. Problem-solving mindset and proactive approach. Work Environment:
Office-based role. Collaborative work with cross-functional teams and external partners Benefits:
Medical Insurance Dental Insurance Vision Insurance Paid Time Off Paid Company Holidays Life Insurance Disability Insurance 401k with Company Match
Why Join Kelso Industries?
Join us and be part of a team dedicated to creating efficient, sustainable, and high-performance environments that make a lasting impact across the industrial, commercial, and institutional sectors.
Here you will experience:
Growth Opportunities: Develop new skills, take on exciting challenges, and advance your career in meaningful ways.
Company Culture: You'll thrive in an environment that supports your growth, values your contributions, and makes work fulfilling and enjoyable.
Impact: Your work directly contributes to meaningful outcomes, allowing you to see the difference you make and feel a sense of purpose every day.
Competitive Compensation & Benefits: You'll be rewarded fairly for your contributions while enjoying perks that enhance your financial security, health, and overall well-being.
Kelso Industries celebrates diversity and is committed to creating an inclusive environment for all employees. We do not discriminate in any aspect of employment based on race, color, religion, national origin, ancestry, gender, sexual orientation, gender identity and/or expression, age, veteran status, disability, or any other characteristic protected by federal, state, or local employment discrimination laws where Kelso does business
At Kelso Industries, 3,500+ employees across 29 companies work together to deliver exceptional HVAC, mechanical, plumbing, refrigeration, and electrical solutions nationwide. Join us to grow your career, make an impact, and be part of a team where innovation, excellence, and safety come first.
Recruiter Notice: We respectfully ask external recruiters and staffing agencies not to submit candidates. We only accept direct applications.
Key Responsibilities Work with project managers to properly submit project closeout documentation Request, complete, and submit bid bonds for projects Equipment start up sheets. Create belt and filter list for completed jobs. Request project related certificate of insurance Create Master equipment list Prepare warranty letters for project closeout Keep project assignment sheet current. Update and send an addition of each new project. Assist with getting information and projects set up in Procore for small jobs. Work with vendors for submittals, lead times and IOM materials. Move projects forward from active - Warranty - Completed (3 years) - Job Archive. Submit IOMs Other project related tasks as assigned Qualifications:
High school diploma or equivalent required; associate or bachelor's degree preferred. 2+ years of administrative or project coordination experience (construction, engineering, or similar industry a plus). Strong proficiency in Microsoft Office Suite (Word, Excel, and Outlook) and project management software (e.g., Procore). Excellent written and verbal communication skills. Strong organizational skills and attention to detail. Ability to multitask, prioritize, and work in a fast-paced environment. Problem-solving mindset and proactive approach. Work Environment:
Office-based role. Collaborative work with cross-functional teams and external partners Benefits:
Medical Insurance Dental Insurance Vision Insurance Paid Time Off Paid Company Holidays Life Insurance Disability Insurance 401k with Company Match
Why Join Kelso Industries?
Join us and be part of a team dedicated to creating efficient, sustainable, and high-performance environments that make a lasting impact across the industrial, commercial, and institutional sectors.
Here you will experience:
Growth Opportunities: Develop new skills, take on exciting challenges, and advance your career in meaningful ways.
Company Culture: You'll thrive in an environment that supports your growth, values your contributions, and makes work fulfilling and enjoyable.
Impact: Your work directly contributes to meaningful outcomes, allowing you to see the difference you make and feel a sense of purpose every day.
Competitive Compensation & Benefits: You'll be rewarded fairly for your contributions while enjoying perks that enhance your financial security, health, and overall well-being.
Kelso Industries celebrates diversity and is committed to creating an inclusive environment for all employees. We do not discriminate in any aspect of employment based on race, color, religion, national origin, ancestry, gender, sexual orientation, gender identity and/or expression, age, veteran status, disability, or any other characteristic protected by federal, state, or local employment discrimination laws where Kelso does business