University of New Mexico
Operations Administrative Assistant
University of New Mexico, Albuquerque, New Mexico, United States, 87101
Student Intermediate Level
Requisition ID req33964
Working Title Operations Administrative Assistant
Pay $15.75 Hourly
Campus Main - Albuquerque, NM
Department Off Campus Work Study (454F)
Employment Type Student Employment
Student Type
Status Non-Exempt
Background Check Required No
For Best Consideration Date 8/4/2025
Position Summary
Organization: Center for Social Sustainable Systems (CESOSS)
Location: 211 10th St SW Albuquerque, NM 87102
An Off-Campus Work-Study Position - MUST have a Work-Study Award
Summary
The Program Coordinationand Administrative Assistant will support daily operations, communications,scheduling, event coordination, and grant-related tasks at CESOSS. Thisposition plays a key role in maintaining organized workflows, coordinatingprogram efforts, and providing direct support to the Executive Director andOperations Specialist.
Duties and Responsibilities
Coordinate internal communications and daily activities related to CESOSS programs and initiatives.
Assist with grant-related tasks, including research, editing, submitting proposals, and updating a grant tracker.
Provide administrative support to the Executive Director and Operations Specialist.
Help organize meetings, events, and project logistics.
Collect reports from contractors, conduct an initial review, and summarize findings or concerns.
Prepare agendas and take meeting notes for internal staff meetings.
Monitor the info@cesoss.org inbox, triage messages, and escalate relevant communications to leadership.
Maintain and send weekly reminders to the Executive Director about meetings, urgent tasks, and priorities.
Support ARC-related follow-up, scheduling, and notetaking.
Assist in creating forms, collecting data, maintaining databases, and updating action plans.
Perform otheradministrative duties as assigned by the Operations Team.
Employment Type Part-Time (Up to 20hours per week)
Work Schedule
Flexible schedule;hybrid, with availability for meetings and occasional in-person gatherings ifrequired. At least 15 hours perweek.
Supervision Received
Reports directly to theExecutive Director. Works collaboratively with the Operations Specialist andCESOSS staff.
Minimum Qualifications
Equivalencies not found for this position
Preferred Qualifications
Minimum Job Requirements
High school diploma or GED; at least 2 years of related administrative or coordination experience.
Strong written and verbal communication skills.
Highly organized and detail-oriented.
Proficient in Google Workspace (Docs, Sheets, Calendar, Gmail).
Ability to multitask and work independently or collaboratively in a team environment.
Preferred Qualifications
Associate's or Bachelor's degree in public administration, nonprofit management, communications, or a related field.
Prior experience with grant writing or nonprofit fundraising support.
Experience with meeting coordination, data tracking, or office platforms.
Administrative supportexperience
Application Instructions
Only applications submitted through the official UNMJobs site will be accepted. If you are viewing this job advertisement on a 3rd party site, please visit UNMJobs to submit an application. Please submit a Cover Letter and Resume.MUST have a Work-Study Award.
The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.
Requisition ID req33964
Working Title Operations Administrative Assistant
Pay $15.75 Hourly
Campus Main - Albuquerque, NM
Department Off Campus Work Study (454F)
Employment Type Student Employment
Student Type
Status Non-Exempt
Background Check Required No
For Best Consideration Date 8/4/2025
Position Summary
Organization: Center for Social Sustainable Systems (CESOSS)
Location: 211 10th St SW Albuquerque, NM 87102
An Off-Campus Work-Study Position - MUST have a Work-Study Award
Summary
The Program Coordinationand Administrative Assistant will support daily operations, communications,scheduling, event coordination, and grant-related tasks at CESOSS. Thisposition plays a key role in maintaining organized workflows, coordinatingprogram efforts, and providing direct support to the Executive Director andOperations Specialist.
Duties and Responsibilities
Coordinate internal communications and daily activities related to CESOSS programs and initiatives.
Assist with grant-related tasks, including research, editing, submitting proposals, and updating a grant tracker.
Provide administrative support to the Executive Director and Operations Specialist.
Help organize meetings, events, and project logistics.
Collect reports from contractors, conduct an initial review, and summarize findings or concerns.
Prepare agendas and take meeting notes for internal staff meetings.
Monitor the info@cesoss.org inbox, triage messages, and escalate relevant communications to leadership.
Maintain and send weekly reminders to the Executive Director about meetings, urgent tasks, and priorities.
Support ARC-related follow-up, scheduling, and notetaking.
Assist in creating forms, collecting data, maintaining databases, and updating action plans.
Perform otheradministrative duties as assigned by the Operations Team.
Employment Type Part-Time (Up to 20hours per week)
Work Schedule
Flexible schedule;hybrid, with availability for meetings and occasional in-person gatherings ifrequired. At least 15 hours perweek.
Supervision Received
Reports directly to theExecutive Director. Works collaboratively with the Operations Specialist andCESOSS staff.
Minimum Qualifications
Equivalencies not found for this position
Preferred Qualifications
Minimum Job Requirements
High school diploma or GED; at least 2 years of related administrative or coordination experience.
Strong written and verbal communication skills.
Highly organized and detail-oriented.
Proficient in Google Workspace (Docs, Sheets, Calendar, Gmail).
Ability to multitask and work independently or collaboratively in a team environment.
Preferred Qualifications
Associate's or Bachelor's degree in public administration, nonprofit management, communications, or a related field.
Prior experience with grant writing or nonprofit fundraising support.
Experience with meeting coordination, data tracking, or office platforms.
Administrative supportexperience
Application Instructions
Only applications submitted through the official UNMJobs site will be accepted. If you are viewing this job advertisement on a 3rd party site, please visit UNMJobs to submit an application. Please submit a Cover Letter and Resume.MUST have a Work-Study Award.
The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.