Administrative Assistant Job at Tech Providers, in Grand Rapids

Overview

Administrative Assistant

ContractDuration: Through 03/31/2026 (High potential for extension)

WorkLocation: Grand Rapids, MI 49548

Work Arrangement: Hybrid (In-office: Monday, Tuesday, Thursday | Remote: Wednesday, Friday)

Company Overview: CMS Energy is a leading energy company focused on delivering reliable, affordable, and sustainable energy to communities. We pride ourselves on maintaining a positive work culture that fosters collaboration, innovation, and professional growth. Join our team and help us achieve our mission of creating a brighter future for our customers and employees.

Position Summary: We are seeking a dedicated and highly motivated Administrative Assistant to provide administrative support within our Business Operations for Gas and Electric Distribution Field Leaders across multiple locations. In this entry-level role, the successful candidate will play a key part in various operational areas, including Gas and Electric Distribution support, Field Manager assistance, and special projects.

Responsibilities

• Perform ARCOS Scheduling for the Gas and Electric Distribution teams.
• Manage payroll duties, including correcting system interface errors (IDOCs) and releasing timesheets.
• Handle Equivalent Straight Time (EST) charging, posting, and distribution in accordance with the Union Working Agreement.
• Manage Accounts Payable activities, such as creating and processing Purchase Requisitions.
• Reconcile purchase card transactions.
• Process check requests for departmental expenses.
• Sort and distribute mail as needed.
• Assist with various administrative and clerical duties related to business operations.
• Provide field manager support and assist with special projects as required.
• Perform occasional physical tasks, including lifting and carrying items weighing between 5-35 lbs.

Skills & Qualifications

Required:

• Strong computer skills, particularly in Microsoft Office Suite (Word, Excel, Access, and Outlook).
• High attention to detail and ability to stay organized in a fast-paced environment.
• Self-motivated with the ability to work both independently and as part of a team.
• Demonstrated aptitude to learn new skills and adapt to changing responsibilities.
• Excellent communication skills to interact effectively with diverse teams and stakeholders.

Preferred:

• Experience using SAP Front/Back Office systems.
• Familiarity with plotter and scanner operations.
• Background in customer service and/or administrative roles is advantageous.

Experience & Education

Required:

• High school diploma or equivalent.
• 0-1 years of relevant work experience, preferably in an administrative or clerical capacity.

Preferred:

• Some college coursework or a degree in a related field.
• Experience with SAP or similar software systems is a plus.

Additional Information

• This position may require occasional lifting and carrying of heavy loads (approx. 5-35 lbs).
• Travel may be required on occasion.
• The role may involve overtime based on project demands.