SEBTS Center for Faith and Culture is hiring: Administrative Assistant in Wake F

Overview

Job Location Wake Forest, NC

Position Type Part Time

Description

JOB TITLE: Administrative Assistant to the Equip Network
DEPARTMENT: The Equip Network
DIVISION: Academic
SUPERVISOR: Associate Director of the Equip Network

PAY RATE: $11/hr

Responsibilities

• PURPOSE OF THE JOB (What are the end results or objectives of this position? Why does the job exist?)
  • To provide administrative assistance to the Equip Network.
• ESSENTIAL FUNCTIONS AND RESPONSIBILITIES (What duties are required for the position to exist?)
  • Answer initial inquiries and send appropriate information to potential Equip and Mentored Internship participants.
  • Process and maintain applications, syllabi, course planning, registration, implementation, and CampusNet pages for the Equip partnerships and Mentored Internships according to established processes.
  • Process and maintain documents and requirements for the mentor and practicum instructor approval process.
  • Serve as a initial liaison between the Equip Office, the student body, and churches or other organizations in maintaining partnerships.
  • Maintain ongoing communication with current Equip and Mentored Internship participants.
  • Develop and update Equip and Mentored Internship materials, including promotional materials and means in conjunction with our Communications Dept. as needed.
  • Perform regular audits of Equip student and course registration data, Equip website, and various Equip feedback forms for accuracy and necessary updates.
• OTHER DUTIES & REPONSIBILITIES (Responsibilities/important duties performed occasionally or in addition to the essential duties of the position.)
  • Maintain appropriate files, manuals, reports, and information for student records and accreditation purposes.
  • Perform other duties as assigned by the Director or Associate Director.
• SUPERVISORY RESPONSIBILITIES (Provide the number and type of employees supervised, level of authority to hire and fire or to make recommendations.)
  • N/A
• KNOWLEDGE AND SKILLS (Indicate which are required, preferred, or desirable. Include licenses and certificates.)
  • Ability to interact well with students, partners, faculty and various departments of academic support, and other personnel.
  • Ability to follow through with assigned tasks.
  • Expert working knowledge concerning Equip and Mentored Internship.
  • High competency in computer and telephone skills.
  • Competency with Microsoft Office Applications (Outlook, Word, Excel).
  • Competency with CampusNet (learning.sebts.edu).
  • Competency with course management systems, academic management systems, and inventory systems (Monday.com, JotForm, etc.).
• FISCAL RESPONSIBILITY (Budgeting responsibilities, approval privileges on purchase orders and check requests, reporting and auditing functions.)
  • N/A
• EXTENT OF PUBLIC CONTACT (Within and outside the Seminary)
  • Contact with EQUIP churches and applicants, mentors, practicum instructors, and organizations.
  • Work and communicate with Accounting Services Office, Registrar Office, Admissions Office, AVPGTI Office, Instructional Design Office, Student Support Office, Faculty and Staff, etc.
• Normal fitness as required for office duties
• WORKING CONDITIONS AND ENVIRONMENT (i.e., necessary travel, unusual work hours, unusual environmental conditions, etc.)
  • N/A

Qualifications

• Ability to interact well with students, partners, faculty and various departments of academic support, and other personnel.
• Ability to follow through with assigned tasks.
• Expert working knowledge concerning Equip and Mentored Internship.
• High competency in computer and telephone skills.
• Competency with Microsoft Office Applications (Outlook, Word, Excel).
• Competency with CampusNet (learning.sebts.edu).
• Competency with course management systems, academic management systems, and inventory systems (Monday.com, JotForm, etc.).

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