Oki Golf is hiring: Administrative Assistant in Newcastle

15500 Six Penny Ln, Newcastle, WA 98059, USA

Job Description

Posted Friday, September 5, 2025 at 10:00 AM

As the Administrative Assistant at The Golf Club at Newcastle, you will greet visitors and manage callers; determining the nature of business to direct callers to the proper destination. You will schedule/coordinate meetings and provide general administrative assistance on a day-to-day basis by performing the duties listed below. It is also important that the person in this position always exhibits a professional appearance and conducts themself in a businesslike manner.

COMPENSATION DETAILS:

• Rate of pay range: $22.00 - $25.00 per hour
• Eligible for overtime

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Answer multi-line phone and greet callers in a professional manner. Obtain the caller’s name, name of business, and brief nature of the call. Route calls to the recipient and/or take complete and accurate messages. Use judgment in determining how a call should be screened in accordance with each department’s preference for handling incoming calls.
• Maintain phone system, deleting, assigning, and reassigning voice mailboxes. Keeping track of system set-up (main directory, updating main system greeting, etc.). Be responsible for writing and changing the “Golf on Hold” on a monthly basis.
• Maintain membership files. Send out orientation packets to new members.
• Control office supplies. Order and replace supplies when needed. Includes office supplies, postage, etc.
• Govern the office operations and systems, including (but not limited to) security information, copy machine upkeep, etc.
• Order all printed material (letterhead, business cards, etc.)
• Take banquet inquiries from potential customers.
• Process contracts: Room rental agreements, tournament agreements, and catering contracts with all details.
• Send out information packets for golf and banquets.
• Input Accounts Payable for the accounting department.
• Update monthly calendar
• Process catering invoices and refunds.
• Show banquet room when necessary.
• Weekly distribution of kitchen function sheets
• Code all office invoices (A/P)
• Produce desktop publishing that is done in-house for catering & Golf and proofread any printed material that is done in or out of house, i.e. mailing newsletters, flyers, and brochures.
• Responsible for report or letter writing of any nature upon request of the General Manager.
• Process food and beverage inventory on a monthly basis.
• Administer new employee orientation, assuring that managers have completed all appropriate paperwork.
• Special projects as directed by the General Manager, Director of Catering, Superintendent, or Head Golf Professional.

QUALIFICATIONS, EDUCATION AND/OR EXPERIENCE:

• Excellent organizational and analytical skills
• Able to work well in a fast-paced environment and balance multiple priorities and assignments
• Must be highly customer oriented
• Excellent written and verbal communication skills
• Associate’s degree (A.A.) or equivalent from a two-year college
• Banking, retail, or accounting experience, desired
• Accomplished computer skills in Microsoft Word and Excel.
• Ability to perform cash counting and determine appropriate overages/shortages.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those a team member encounters while performing the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. While performing the duties of this position, the team member must:

• Lift, reach, bend, twist, push, pull, squat, grasp, and use arm-hand coordination on a consistent basis
• Have the ability to lift up to 50 pounds occasionally

BENEFITS AND PERKS:

Oki Golf offers an impressive collection of benefits! Some benefits include:

ALL TEAM MEMBERS:

• Golf benefits for free play, guest passes, and visits to all 8 Oki courses.
• 50% discount on shift meals
• 25% discount for you and up to four guests (not including alcoholic beverages)
• Flexible work environment
• 401K with company match
• Team Member Referral Program participation and more!

FULL-TIME TEAM MEMBERS (regularly working 35+ hrs/week):

• FSA options
• Company-paid life insurance and long-term disability
• Paid vacation
• Holiday pay

Visit okigolf.com/careers/ to view information about Oki Golf's history, company culture, and commitment to diversity.

The Golf Club at Newcastle

Capping 350 expansive, hilltop acres, The Golf Club at Newcastle is the Puget Sound’s premier public golf and event destination. The property features 36 holes of championship golf, framed by stunning, panoramic views of Lake Washington, Mt. Rainier, the Olympic and Cascade Mountains, and the Seattle skyline. The breathtaking scenery is complemented by a spectacular 44,000 square foot clubhouse and extensive, year-round practice facilities. Newcastle’s captivating views, first-class amenities and unparalleled standard of service are all designed to provide a unique experience for guests. The golf club offers a wide variety of options for job seekers including golf, restaurant, banquet and catering, turf, and administrative positions.

15500 Six Penny Ln, Newcastle, WA 98059, USA