Missouri Staffing
Executive Assistant Position
We are looking for a skilled Executive Assistant to join a non-profit organization in Kansas City, Missouri. In this long-term contract position, you will provide dedicated support to the Executive Director, ensuring efficient operations and seamless communication across all levels. The role requires exceptional organizational skills, attention to detail, and the ability to manage multiple priorities effectively. 100% On-site, Monday-Friday Responsibilities: Maintain the Executive Director's calendar, prioritize scheduling, and proactively address conflicts to optimize time management. Track commitments, goals, projects, tasks, and deadlines for the Executive Director, ensuring timely completion. Provide administrative assistance including contract management, expense reporting, file organization, and procurement of office supplies. Prepare reports, presentations, and meeting materials to support the Executive Director's appointments and engagements. Draft and edit correspondence, including sensitive and confidential communications, with precision and professionalism. Conduct research and follow up on issues requiring the Executive Director's attention, ensuring thorough resolution. Facilitate communication between the Executive Director, board members, staff, and external stakeholders to foster positive relationships. Coordinate scheduling and logistics for board and committee meetings, ensuring seamless execution. Assist in preparing agendas, materials, and timely minutes for board and committee meetings. Collaborate with administrative teams to manage agency calendars, organize staff meetings, and oversee event logistics. Requirements: Proven experience in calendar management and travel coordination for senior executives. Strong ability to create and edit detailed correspondence and presentations. Demonstrated ability to manage multiple projects and deadlines while maintaining attention to detail. Familiarity with managing meeting logistics and preparing materials for board and executive sessions. Excellent communication skills, both written and verbal, to interact effectively with diverse stakeholders. Advanced organizational and problem-solving abilities to anticipate needs and resolve challenges. Proficiency in tools like Paylocity and other administrative systems. Prior experience in a non-profit or similar organizational environment is highly desirable.
We are looking for a skilled Executive Assistant to join a non-profit organization in Kansas City, Missouri. In this long-term contract position, you will provide dedicated support to the Executive Director, ensuring efficient operations and seamless communication across all levels. The role requires exceptional organizational skills, attention to detail, and the ability to manage multiple priorities effectively. 100% On-site, Monday-Friday Responsibilities: Maintain the Executive Director's calendar, prioritize scheduling, and proactively address conflicts to optimize time management. Track commitments, goals, projects, tasks, and deadlines for the Executive Director, ensuring timely completion. Provide administrative assistance including contract management, expense reporting, file organization, and procurement of office supplies. Prepare reports, presentations, and meeting materials to support the Executive Director's appointments and engagements. Draft and edit correspondence, including sensitive and confidential communications, with precision and professionalism. Conduct research and follow up on issues requiring the Executive Director's attention, ensuring thorough resolution. Facilitate communication between the Executive Director, board members, staff, and external stakeholders to foster positive relationships. Coordinate scheduling and logistics for board and committee meetings, ensuring seamless execution. Assist in preparing agendas, materials, and timely minutes for board and committee meetings. Collaborate with administrative teams to manage agency calendars, organize staff meetings, and oversee event logistics. Requirements: Proven experience in calendar management and travel coordination for senior executives. Strong ability to create and edit detailed correspondence and presentations. Demonstrated ability to manage multiple projects and deadlines while maintaining attention to detail. Familiarity with managing meeting logistics and preparing materials for board and executive sessions. Excellent communication skills, both written and verbal, to interact effectively with diverse stakeholders. Advanced organizational and problem-solving abilities to anticipate needs and resolve challenges. Proficiency in tools like Paylocity and other administrative systems. Prior experience in a non-profit or similar organizational environment is highly desirable.