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Job DescriptionJob DescriptionThe Windfall is partnering with a Private Equity firm that is seeking to hire an Investor Relations Executive Assistant. This is working at their midtown, Manhattan office which is going through a brand new buildout. You will be part of the Client Relations team supporting a Director. They foster an empathetic environment with an amazing training program. This role is working in the office Monday-Thursdays, WFH Fridays from 8:30am-5:30pm with the flexibility for overtime as it is required.
RESPONSIBILITIES - Travel arrangements and logistics across time zones - Maintain and update Director and Executive's calendars - Book and coordinate internal and external meetings - Setup conference/video calls and with internal and external parties (make sure technology is working in conference room) - Manage conference rooms for meetings - Breakdown conference room after meetings - Prepare material, update and edit presentations - Print, bind and distribute presentations - Arrange and coordinate internal/external conferences - Coordinate with Portfolio Companies and Executives - Handling of confidential information and materials - Register and update contacts in internal databases - Expense reporting - Back-up other EAs - Coordination of international meetings - Assist with office-wide projects and events, as needed
REQUIREMENTS - 3+ years of EA experience in finance, consultancy or tech
Experience and interest in; - Travel and logistic coordination (domestic and international) - Heavy calendar management - Working with databases - Work in an international environment - Communicating with executives - Experienced computer user: Gmail, Google Calendar, Dropbox, Salesforce, PowerPoint, Excel, Word - Team-minded approach to tasks and projects - Ability to multi-task and prioritize/re-prioritize as needed - Service minded with a ”can do” attitude - Focus on quality and a strong attention to detail - Flexible style and the ability to seek solutions both independently and as part of a team - Capable and driven to take initiatives - Sound commercial judgment - Strong communication skills - Strong interpersonal skills (heavy coordination across business lines)
PACKAGE $115,000 Base Salary Discretionary Bonus Based on Individual & Firm Performance 100% Covered Benefits 4% 401k Match iPhone & Laptop Commuter Benefits Breakfast, Lunch & Snacks Provided Daily
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RESPONSIBILITIES - Travel arrangements and logistics across time zones - Maintain and update Director and Executive's calendars - Book and coordinate internal and external meetings - Setup conference/video calls and with internal and external parties (make sure technology is working in conference room) - Manage conference rooms for meetings - Breakdown conference room after meetings - Prepare material, update and edit presentations - Print, bind and distribute presentations - Arrange and coordinate internal/external conferences - Coordinate with Portfolio Companies and Executives - Handling of confidential information and materials - Register and update contacts in internal databases - Expense reporting - Back-up other EAs - Coordination of international meetings - Assist with office-wide projects and events, as needed
REQUIREMENTS - 3+ years of EA experience in finance, consultancy or tech
Experience and interest in; - Travel and logistic coordination (domestic and international) - Heavy calendar management - Working with databases - Work in an international environment - Communicating with executives - Experienced computer user: Gmail, Google Calendar, Dropbox, Salesforce, PowerPoint, Excel, Word - Team-minded approach to tasks and projects - Ability to multi-task and prioritize/re-prioritize as needed - Service minded with a ”can do” attitude - Focus on quality and a strong attention to detail - Flexible style and the ability to seek solutions both independently and as part of a team - Capable and driven to take initiatives - Sound commercial judgment - Strong communication skills - Strong interpersonal skills (heavy coordination across business lines)
PACKAGE $115,000 Base Salary Discretionary Bonus Based on Individual & Firm Performance 100% Covered Benefits 4% 401k Match iPhone & Laptop Commuter Benefits Breakfast, Lunch & Snacks Provided Daily
#ZR