Minnesota Staffing
Executive Administrative Assistant
You're the right hand every leader needs. Think you can manage schedules, field emails, and keep everything moving-without breaking a sweat? Then we want you for this executive admin job! What you do: Own the calendar-meetings, travel, priorities, and all the chaos. Keep executives focused while handling the details behind the scenes. Anticipate problems and solve them before they even exist. Be the communication hub between teams, clients, and leadership. What's in it for you: A seat at the table - work closely with decision-makers and see your impact. A paycheck that gets it - your time, skills, and organization are valuable. Perks & benefits - medical, dental, vision, and more. Room to grow - your skills will take you far, and we'll help you get there. If you're searching for "executive admin careers" or "executive assistant jobs," this is your moment. Apply today for this high-level administrative position! Easing the onboarding process of starting the job, giving reassurance. And being a good point of resource for a new hire! Miles, Executive Administrative Assistant Responsibilities:
Provide high-level administrative support to executives, ensuring seamless daily operations. Manage complex calendars, schedule meetings, and coordinate appointments with internal and external stakeholders. Prepare, proofread, and edit correspondence, reports, and presentations using Microsoft Office Suite. Handle confidential documents, maintain organized filing systems, and ensure data security. Coordinate travel arrangements, including flights, accommodations, and itineraries. Process expense reports, manage budgets, and track invoices for executive approval. Serve as the primary point of contact for executives, managing calls, emails, and inquiries professionally. Plan and execute company events, board meetings, and leadership offsites. Assist with project management by tracking deadlines, deliverables, and cross-departmental collaboration. Streamline office processes and administrative procedures to improve efficiency and effectiveness. Requirements:
Bachelor's degree in Business Administration, Communications, or a related field preferred. 3-5 years of experience as an Executive Assistant, Administrative Coordinator, or Office Manager. Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office management software. Exceptional organizational and multitasking skills with attention to detail. Strong verbal and written communication skills, with the ability to interact with senior leadership and external partners. Ability to handle confidential information with discretion and professionalism. Experience in travel coordination, event planning, and expense management. Problem-solving mindset with the ability to anticipate needs and proactively address challenges. Familiarity with scheduling tools, document management systems, and office technology. Ability to work independently and thrive in a fast-paced, high-pressure environment. Join a team that works for you at Staffmark, we're more than just a staffing company-we're your career partner. As part of RGF Staffing and Recruit Group, a $23.62B HR powerhouse behind big names like Indeed and Glassdoor, we've got the muscle and the know-how to get you where you want to go. With 55+ years of experience and a track record of putting 175,000+ people to work every year, we've got your back. Whether you're looking to level up, switch gears, or just get to work fast, we make it happen. Join us and experience the advantage of working with a trusted name in recruiting-because your success is our success. Staffmark is committed to providing equal employment opportunity for all persons regardless of race, color, religion (including religious dress and grooming practices), sex, sexual orientation, gender, gender identity, gender expression, age, marital status, national origin, ancestry, citizenship status, pregnancy, medical condition, genetic information, mental and physical disability, political affiliation, union membership, status as a parent, military or veteran status or other non-merit based factors. We will provide reasonable accommodations throughout the application, interviewing and employment process.
You're the right hand every leader needs. Think you can manage schedules, field emails, and keep everything moving-without breaking a sweat? Then we want you for this executive admin job! What you do: Own the calendar-meetings, travel, priorities, and all the chaos. Keep executives focused while handling the details behind the scenes. Anticipate problems and solve them before they even exist. Be the communication hub between teams, clients, and leadership. What's in it for you: A seat at the table - work closely with decision-makers and see your impact. A paycheck that gets it - your time, skills, and organization are valuable. Perks & benefits - medical, dental, vision, and more. Room to grow - your skills will take you far, and we'll help you get there. If you're searching for "executive admin careers" or "executive assistant jobs," this is your moment. Apply today for this high-level administrative position! Easing the onboarding process of starting the job, giving reassurance. And being a good point of resource for a new hire! Miles, Executive Administrative Assistant Responsibilities:
Provide high-level administrative support to executives, ensuring seamless daily operations. Manage complex calendars, schedule meetings, and coordinate appointments with internal and external stakeholders. Prepare, proofread, and edit correspondence, reports, and presentations using Microsoft Office Suite. Handle confidential documents, maintain organized filing systems, and ensure data security. Coordinate travel arrangements, including flights, accommodations, and itineraries. Process expense reports, manage budgets, and track invoices for executive approval. Serve as the primary point of contact for executives, managing calls, emails, and inquiries professionally. Plan and execute company events, board meetings, and leadership offsites. Assist with project management by tracking deadlines, deliverables, and cross-departmental collaboration. Streamline office processes and administrative procedures to improve efficiency and effectiveness. Requirements:
Bachelor's degree in Business Administration, Communications, or a related field preferred. 3-5 years of experience as an Executive Assistant, Administrative Coordinator, or Office Manager. Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office management software. Exceptional organizational and multitasking skills with attention to detail. Strong verbal and written communication skills, with the ability to interact with senior leadership and external partners. Ability to handle confidential information with discretion and professionalism. Experience in travel coordination, event planning, and expense management. Problem-solving mindset with the ability to anticipate needs and proactively address challenges. Familiarity with scheduling tools, document management systems, and office technology. Ability to work independently and thrive in a fast-paced, high-pressure environment. Join a team that works for you at Staffmark, we're more than just a staffing company-we're your career partner. As part of RGF Staffing and Recruit Group, a $23.62B HR powerhouse behind big names like Indeed and Glassdoor, we've got the muscle and the know-how to get you where you want to go. With 55+ years of experience and a track record of putting 175,000+ people to work every year, we've got your back. Whether you're looking to level up, switch gears, or just get to work fast, we make it happen. Join us and experience the advantage of working with a trusted name in recruiting-because your success is our success. Staffmark is committed to providing equal employment opportunity for all persons regardless of race, color, religion (including religious dress and grooming practices), sex, sexual orientation, gender, gender identity, gender expression, age, marital status, national origin, ancestry, citizenship status, pregnancy, medical condition, genetic information, mental and physical disability, political affiliation, union membership, status as a parent, military or veteran status or other non-merit based factors. We will provide reasonable accommodations throughout the application, interviewing and employment process.