State of Pennsylvania
Clerical Assistant 3 - Bureau of Motor Vehicles
State of Pennsylvania, Harrisburg, Pennsylvania, us, 17124
Salary:
$43,397.00 - $64,762.00 Annually Location :
Dauphin County, PA Job Type:
Non-Civil Service Permanent Full-time Job Number:
N-2025-32941 Department:
Department of Transportation Division:
TR Mtr Vhcls Opening Date:
09/05/2025 Closing Date:
9/9/2025 11:59 PM Eastern Job Code:
00103 Position Number:
50602740 Union:
AFSCME Bargaining Unit:
A1 Pay Group:
ST04 Bureau / Division Code:
00087100 Bureau / Division:
Transportation/Bureau of Motor Vehicles Worksite Address:
1101 S Front St City:
Harrisburg, Pennsylvania Zip Code:
17104 Contact Email:
ra-pddotcentraljobs@pa.gov
THE POSITION
The Bureau of Motor Vehicles is currently seeking to fill the position of Clerical Assistant 3, a role that entails the thorough examination and processing of intricate motor vehicle and driver licensing applications submitted by the public at service counters. This position is vital to ensuring that all applications are handled efficiently and accurately, contributing to the overall effectiveness of the Bureau's operations. Candidates who are detail-oriented and possess strong organizational skills are encouraged to apply for this opportunity to be part of a dedicated team. Do not miss your chance to make a meaningful impact in this essential public service role-apply today! DESCRIPTION OF WORK
In this position, you will be expected to possess a comprehensive understanding of the Motor Vehicle Code, as well as the procedures and regulations established by the Department of Transportation regarding vehicle registration and licensing. Your responsibilities will include the examination and processing of both straightforward and intricate applications for motor vehicle and driver licenses through a computerized system. This encompasses a variety of tasks related to driver licensing, such as renewing or replacing standard and commercial driver licenses, issuing occupational limited licenses, probationary licenses, and ignition interlock licenses. Additionally, you will handle the renewal or replacement of non-driver photo identification cards, update medical certifications for commercial driver licenses, manage driver license restorations, process requests for paid driver license information, and address cases involving bad checks or refund requests.
In terms of motor vehicle operations, your role will involve reviewing and processing applications for ownership transfers of vehicles registered in Pennsylvania or those acquired from out of state. You will be responsible for issuing various types of registration plates available to the public, including special organization plates, vanity tags, and antique/classic/vintage registration plates, as well as seasonal and farm plates or biennial certificates. Furthermore, you will process requests related to imported or exported vehicles, correct odometer readings, handle salvage vehicle titles, and manage regular motor vehicle registration renewals, updates, and replacements. Your duties will also include processing requests for weight changes on vehicles, recording or removing lienholder information from motor vehicle records, restoring suspended registrations, and managing applications for disability parking placards. Additionally, you will create dead tag records for returned registration plates, ensuring that all transactions are conducted efficiently and in compliance with established regulations. Interested in learning more? Additional details regarding this position can be found in the position description. Work Schedule and Additional Information: Full-time employment Work hours are 8:30 AM to 5:00 PM, Monday - Friday, with 30-minute lunch. Overtime available after training is complete. Mandatory overtime may apply. May be required to work when a full day and/or partial-day office closing is authorized. To include but not limited to: early dismissals for inclement weather; the day before holidays and special holiday closings. Telework:
You will not have the option to telework in this position. Salary:
In some cases, the starting salary may be non-negotiable. You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices. REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY QUALIFICATIONS
Minimum Experience and Training Requirements:
One year as a Clerical Assistant 2 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration);
or One year of moderately complex clerical experience;
or An equivalent combination of experience and training. Additional Requirements:
You must be able to perform essential job functions. Legal Requirements:
This position requires the selected candidate to undergo and pass a Fingerprint and Name-Based Criminal History Check prior to employment. In accordance with the seniority provisions of the applicable collective bargaining agreement, this position was previously posted for seniority candidates. Since there were no seniority candidates, it is now open to all applicants. How to Apply:
Resumes, cover letters, and similar documents will
not
be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education). If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable. Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted. Failure to comply with the above application requirements may eliminate you from consideration for this position. Veterans:
Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans. Telecommunications Relay Service (TRS):
711 (hearing and speech disabilities or other individuals).
If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date. The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply. Learn more about our Total Rewards by watching this short ! See the total value of your benefits package by exploring our
Health & Wellness
We offer multiple health plans so our employees can choose what works best for themselves and their families. Our comprehensive benefits package includes health coverage, vision, dental, and wellness programs.*
Compensation & Financial Planning We invest in our employees by providing competitive wages and encouraging financial wellness by offering multiple ways to save money and ensure peace of mind including multiple retirement and investment plan options.
Work/Life Balance We know there's more to life than just work! Our generous paid leave benefits include paid vacation, paid sick leave, eight weeks of paid parental leave, military leave, and paid time off for most major U.S. holidays, as well as flexible work schedules and work-from-home opportunities.*
Values and Culture We believe in the work we do and provide continual opportunities for our employees to grow and contribute to the greater good. As one of the largest employers in the state, we provide opportunities for internal mobility, professional development, and the opportunity to give back by participating in workplace charitable giving.
Employee Perks Sometimes, it is the little "extras" that make a big difference. Our employees receive special employee-only discounts and rates on a variety of services and memberships.
For more information on all of these Total Rewards benefits, please visit and click on the benefits box.
*Eligibility rules apply. 01
Have you been employed by the Commonwealth of Pennsylvania as a Clerical Assistant 2 (or as a Commonwealth of Pennsylvania Clerk 2 classification or as a Commonwealth of Pennsylvania Clerk Typist 2 classification) for one or more years full-time?
Yes No
02
If you are claiming experience in the above question, please list the employer(s) where you gained this experience in the text box below. The employer(s) and a description of the experience must also be included in the appropriate sections of your application if you would like the experience to be considered in the eligibility decision. If you claimed you do not have experience, type N/A in the text box below. 03
How many years of full-time moderately complex clerical experience do you possess?
1 year or more 6 months but less than 1 year Less than 6 months None
04
If you are claiming experience in the above question, please list the employer(s) where you gained this experience in the text box below. The employer(s) and a description of the experience must also be included in the appropriate sections of your application if you would like the experience to be considered in the eligibility decision. If you claimed you do not have experience, type N/A in the text box below. 05
How many semester credits of college coursework have you completed? If you are claiming credits/degree, you must upload a copy of your college transcript(s) for this education to be considered in the eligibility decision. Unofficial transcripts are acceptable. You must attach your transcript(s) prior to the submission of your application by using the "Attachments" tab on the left. You will not be able to add a transcript(s) to the application after it has been submitted. If your education was acquired outside of the United States, you must upload a copy of your foreign credential evaluation report. We can only accept foreign credential evaluations from organizations that are members of the National Association of Credential Services (NACES). A list of current NACES members can be found by visiting and clicking the Evaluation Services Link. For additional information on foreign education credentials, please visit and click on Other Information.You must attach your documentation prior to the submission of your application by using the "Attachments" tab on the left. You will not be able to add a document to the application after it has been submitted.
30 credits or more 15 but less than 30 credits Less than 15 credits None
Required Question
$43,397.00 - $64,762.00 Annually Location :
Dauphin County, PA Job Type:
Non-Civil Service Permanent Full-time Job Number:
N-2025-32941 Department:
Department of Transportation Division:
TR Mtr Vhcls Opening Date:
09/05/2025 Closing Date:
9/9/2025 11:59 PM Eastern Job Code:
00103 Position Number:
50602740 Union:
AFSCME Bargaining Unit:
A1 Pay Group:
ST04 Bureau / Division Code:
00087100 Bureau / Division:
Transportation/Bureau of Motor Vehicles Worksite Address:
1101 S Front St City:
Harrisburg, Pennsylvania Zip Code:
17104 Contact Email:
ra-pddotcentraljobs@pa.gov
THE POSITION
The Bureau of Motor Vehicles is currently seeking to fill the position of Clerical Assistant 3, a role that entails the thorough examination and processing of intricate motor vehicle and driver licensing applications submitted by the public at service counters. This position is vital to ensuring that all applications are handled efficiently and accurately, contributing to the overall effectiveness of the Bureau's operations. Candidates who are detail-oriented and possess strong organizational skills are encouraged to apply for this opportunity to be part of a dedicated team. Do not miss your chance to make a meaningful impact in this essential public service role-apply today! DESCRIPTION OF WORK
In this position, you will be expected to possess a comprehensive understanding of the Motor Vehicle Code, as well as the procedures and regulations established by the Department of Transportation regarding vehicle registration and licensing. Your responsibilities will include the examination and processing of both straightforward and intricate applications for motor vehicle and driver licenses through a computerized system. This encompasses a variety of tasks related to driver licensing, such as renewing or replacing standard and commercial driver licenses, issuing occupational limited licenses, probationary licenses, and ignition interlock licenses. Additionally, you will handle the renewal or replacement of non-driver photo identification cards, update medical certifications for commercial driver licenses, manage driver license restorations, process requests for paid driver license information, and address cases involving bad checks or refund requests.
In terms of motor vehicle operations, your role will involve reviewing and processing applications for ownership transfers of vehicles registered in Pennsylvania or those acquired from out of state. You will be responsible for issuing various types of registration plates available to the public, including special organization plates, vanity tags, and antique/classic/vintage registration plates, as well as seasonal and farm plates or biennial certificates. Furthermore, you will process requests related to imported or exported vehicles, correct odometer readings, handle salvage vehicle titles, and manage regular motor vehicle registration renewals, updates, and replacements. Your duties will also include processing requests for weight changes on vehicles, recording or removing lienholder information from motor vehicle records, restoring suspended registrations, and managing applications for disability parking placards. Additionally, you will create dead tag records for returned registration plates, ensuring that all transactions are conducted efficiently and in compliance with established regulations. Interested in learning more? Additional details regarding this position can be found in the position description. Work Schedule and Additional Information: Full-time employment Work hours are 8:30 AM to 5:00 PM, Monday - Friday, with 30-minute lunch. Overtime available after training is complete. Mandatory overtime may apply. May be required to work when a full day and/or partial-day office closing is authorized. To include but not limited to: early dismissals for inclement weather; the day before holidays and special holiday closings. Telework:
You will not have the option to telework in this position. Salary:
In some cases, the starting salary may be non-negotiable. You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices. REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY QUALIFICATIONS
Minimum Experience and Training Requirements:
One year as a Clerical Assistant 2 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration);
or One year of moderately complex clerical experience;
or An equivalent combination of experience and training. Additional Requirements:
You must be able to perform essential job functions. Legal Requirements:
This position requires the selected candidate to undergo and pass a Fingerprint and Name-Based Criminal History Check prior to employment. In accordance with the seniority provisions of the applicable collective bargaining agreement, this position was previously posted for seniority candidates. Since there were no seniority candidates, it is now open to all applicants. How to Apply:
Resumes, cover letters, and similar documents will
not
be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education). If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable. Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted. Failure to comply with the above application requirements may eliminate you from consideration for this position. Veterans:
Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans. Telecommunications Relay Service (TRS):
711 (hearing and speech disabilities or other individuals).
If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date. The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply. Learn more about our Total Rewards by watching this short ! See the total value of your benefits package by exploring our
Health & Wellness
We offer multiple health plans so our employees can choose what works best for themselves and their families. Our comprehensive benefits package includes health coverage, vision, dental, and wellness programs.*
Compensation & Financial Planning We invest in our employees by providing competitive wages and encouraging financial wellness by offering multiple ways to save money and ensure peace of mind including multiple retirement and investment plan options.
Work/Life Balance We know there's more to life than just work! Our generous paid leave benefits include paid vacation, paid sick leave, eight weeks of paid parental leave, military leave, and paid time off for most major U.S. holidays, as well as flexible work schedules and work-from-home opportunities.*
Values and Culture We believe in the work we do and provide continual opportunities for our employees to grow and contribute to the greater good. As one of the largest employers in the state, we provide opportunities for internal mobility, professional development, and the opportunity to give back by participating in workplace charitable giving.
Employee Perks Sometimes, it is the little "extras" that make a big difference. Our employees receive special employee-only discounts and rates on a variety of services and memberships.
For more information on all of these Total Rewards benefits, please visit and click on the benefits box.
*Eligibility rules apply. 01
Have you been employed by the Commonwealth of Pennsylvania as a Clerical Assistant 2 (or as a Commonwealth of Pennsylvania Clerk 2 classification or as a Commonwealth of Pennsylvania Clerk Typist 2 classification) for one or more years full-time?
Yes No
02
If you are claiming experience in the above question, please list the employer(s) where you gained this experience in the text box below. The employer(s) and a description of the experience must also be included in the appropriate sections of your application if you would like the experience to be considered in the eligibility decision. If you claimed you do not have experience, type N/A in the text box below. 03
How many years of full-time moderately complex clerical experience do you possess?
1 year or more 6 months but less than 1 year Less than 6 months None
04
If you are claiming experience in the above question, please list the employer(s) where you gained this experience in the text box below. The employer(s) and a description of the experience must also be included in the appropriate sections of your application if you would like the experience to be considered in the eligibility decision. If you claimed you do not have experience, type N/A in the text box below. 05
How many semester credits of college coursework have you completed? If you are claiming credits/degree, you must upload a copy of your college transcript(s) for this education to be considered in the eligibility decision. Unofficial transcripts are acceptable. You must attach your transcript(s) prior to the submission of your application by using the "Attachments" tab on the left. You will not be able to add a transcript(s) to the application after it has been submitted. If your education was acquired outside of the United States, you must upload a copy of your foreign credential evaluation report. We can only accept foreign credential evaluations from organizations that are members of the National Association of Credential Services (NACES). A list of current NACES members can be found by visiting and clicking the Evaluation Services Link. For additional information on foreign education credentials, please visit and click on Other Information.You must attach your documentation prior to the submission of your application by using the "Attachments" tab on the left. You will not be able to add a document to the application after it has been submitted.
30 credits or more 15 but less than 30 credits Less than 15 credits None
Required Question