County of Chester
Mail Ballots Central Scan Supervisor
County of Chester, West Chester, Pennsylvania, United States, 19388
Salary:
$29.92 Hourly Location :
313 W Market Street - West Chester, PA Job Type:
Full Time, Non Exempt Job Number:
03663 Department:
Voter Services Division:
Voter Services Opening Date:
04/10/2025 Closing Date:
Continuous Weekly Hours:
35 Shift:
8:30am-4:30pm
Summary The Mail Ballots/Central Scan Supervisor is responsible for ensuring accurate mail-in/absentee ballot implementation and distribution, supervising and troubleshooting Central Scan processes and resolving issues and provide support to the Director and Deputy Director as needed.
Essential Duties
Coordinate and supervise central scan operations. Assist in supervising and organizing mail-in/absentee ballot operations, maintaining integrity in the election process and ensuring that all mandated deadlines are met. Compile information and format reports, graphs, tables, records and other sources of information as needed by the department. Collaborate with Elections Supervisor for continuity of operations. Provide Voter Services management with reports and information as requested and on a timely basis to ensure that appropriate decisions can be made. Serve as a point of contact for visitors and vendors requesting information. Collaborate with other departments as needed to ensure efficient and effective organization of central scan operations. Maintain various databases and ensure integrity of information. Become cross-trained on other hardware/software job functions. Perform other duties, tasks and special projects, as assigned. Qualifications/Preferred Skills, Knowledge & Experience Qualifications / Requirements:
Bachelor's degree program from an accredited college or university, or combination of education and experience. Minimum of 3 years of general office experience. Intermediate to Advanced computer knowledge and skills Must have excellent time managment skills. Strong organizational skills Ability to handle and resolve recurring problems. Strong ability to manage, lead and work within a team structure. Must have a valid driver's license. Strong interpersonal and direct communication skills. Ability to express ideas succinctly. Preferred Skills, Knowledge & Experience:
Strong professional ethics Ability to follow office protocols. Advanced organization and coordination skills. Ability to work independetly with minimal supervision Flexibility Ability to establish priorities. Additional Information Relevant background checks, clearances, physicals, drug tests, and any other assessments or evaluations will be conducted after an offer of employment is given per County policy. Computer Skills:
To perform this job successfully, an individual should have:
Intermediate to advanced Word skills Intermediate to advanced Excel skills Intermediate to advanced PowerPoint skills Intermediate to advanced Access skills Intermediate to advanced Outlook skills (Email and Calendar) Intermediate internet skills (for research purposes
The County of Chester offers comprehensive benefits to our employees. 01
What is your highest level of education?
No formal Education High School Diploma or GED Associates Degree Bachelors Degree Masters Degree Doctorate or higher (includes Juris Doctorate and Medical Doctorate)
02
How many years of general office experience do you have? (general office skills involve: typing, filing, organizational and computer skills)
None less than 1 1+ 2+ 3+ 4+ 5+ 6+ 7+ 8+ 9+
Required Question
$29.92 Hourly Location :
313 W Market Street - West Chester, PA Job Type:
Full Time, Non Exempt Job Number:
03663 Department:
Voter Services Division:
Voter Services Opening Date:
04/10/2025 Closing Date:
Continuous Weekly Hours:
35 Shift:
8:30am-4:30pm
Summary The Mail Ballots/Central Scan Supervisor is responsible for ensuring accurate mail-in/absentee ballot implementation and distribution, supervising and troubleshooting Central Scan processes and resolving issues and provide support to the Director and Deputy Director as needed.
Essential Duties
Coordinate and supervise central scan operations. Assist in supervising and organizing mail-in/absentee ballot operations, maintaining integrity in the election process and ensuring that all mandated deadlines are met. Compile information and format reports, graphs, tables, records and other sources of information as needed by the department. Collaborate with Elections Supervisor for continuity of operations. Provide Voter Services management with reports and information as requested and on a timely basis to ensure that appropriate decisions can be made. Serve as a point of contact for visitors and vendors requesting information. Collaborate with other departments as needed to ensure efficient and effective organization of central scan operations. Maintain various databases and ensure integrity of information. Become cross-trained on other hardware/software job functions. Perform other duties, tasks and special projects, as assigned. Qualifications/Preferred Skills, Knowledge & Experience Qualifications / Requirements:
Bachelor's degree program from an accredited college or university, or combination of education and experience. Minimum of 3 years of general office experience. Intermediate to Advanced computer knowledge and skills Must have excellent time managment skills. Strong organizational skills Ability to handle and resolve recurring problems. Strong ability to manage, lead and work within a team structure. Must have a valid driver's license. Strong interpersonal and direct communication skills. Ability to express ideas succinctly. Preferred Skills, Knowledge & Experience:
Strong professional ethics Ability to follow office protocols. Advanced organization and coordination skills. Ability to work independetly with minimal supervision Flexibility Ability to establish priorities. Additional Information Relevant background checks, clearances, physicals, drug tests, and any other assessments or evaluations will be conducted after an offer of employment is given per County policy. Computer Skills:
To perform this job successfully, an individual should have:
Intermediate to advanced Word skills Intermediate to advanced Excel skills Intermediate to advanced PowerPoint skills Intermediate to advanced Access skills Intermediate to advanced Outlook skills (Email and Calendar) Intermediate internet skills (for research purposes
The County of Chester offers comprehensive benefits to our employees. 01
What is your highest level of education?
No formal Education High School Diploma or GED Associates Degree Bachelors Degree Masters Degree Doctorate or higher (includes Juris Doctorate and Medical Doctorate)
02
How many years of general office experience do you have? (general office skills involve: typing, filing, organizational and computer skills)
None less than 1 1+ 2+ 3+ 4+ 5+ 6+ 7+ 8+ 9+
Required Question