Administrative Assistant Job at Ultimate Staffing in Los Angeles

Seeking a highly organized and detail-oriented Administrative Assistant to support our team with a variety of administrative and clerical tasks. The ideal candidate will have excellent communication skills, strong multitasking abilities, and a proactive approach to problem-solving. Experience in customer service and mailroom operations is highly desirable.

Key Responsibilities:

• Perform general office duties including answering phones, responding to emails, and greeting visitors.

• Schedule and coordinate meetings, appointments, and travel arrangements.

• Prepare, format, and edit documents, reports, and correspondence.

• Maintain physical and digital filing systems.

• Handle incoming and outgoing mail and packages; coordinate with courier services as needed.

• Assist in maintaining inventory of office supplies and placing orders.

• Provide support to various departments and management as required.

• Respond to customer inquiries with professionalism and efficiency.

• Help ensure smooth day-to-day office operations and contribute to a positive work environment.

Qualifications:

• High school diploma or equivalent (Associate's or Bachelor's degree preferred).

• 2+ years of administrative or office support experience.

• Strong customer service background is a plus.

• Previous mailroom or shipping/receiving experience preferred.

• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).

• Excellent verbal and written communication skills.

• Strong organizational and time management abilities.

• Ability to handle confidential information with discretion.
  

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county , to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.