Sr. Administrative Assistant Job at Ultimate Staffing in Houston

A leading Oil & Gas company located in the Galleria area of Houston, TX is seeking a detail-oriented Administrative Assistant to join their team. This is an excellent opportunity with a great work culture, room for growth within the organization, and competitive compensation and benefits. This role is hybrid after training with 1 day per week from home. Starting compensation is $50,000 - $60,000 depending on experience.

Qualifications

• 4+ years of administrative experience with 1 years of experience in international travel arrangements
• Previous experience in an administrative role within a corporate environment
• Proficient in Microsoft Office

Responsibilities

• Manage customer/vendor records and contracts in SAP and IMOS; raise purchase orders, process invoices, and support account reconciliations across global regions.
• Extract and prepare data from IMOS and voyage files for reports and presentations; maintain documentation and update performance
• Oversee HSSE schedules, safety meeting documentation, and records; support internal meetings with minute-taking and stakeholder coordination
• Assist with audits, reception coverage, and ad hoc tasks

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county , to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.