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E Primary

E Primary is hiring: Program Assistant/Administrative Assistant in Newark

E Primary, Newark, NJ, United States, 07175

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Title: Program Assistant/Administrative Assistant
Location: Newark, NJ (Remote – Travel onsite 1 -2 days a week)
Duration: Long-term contract

Description: We are looking for a Program Assistant/Administrative Assistant to help with an IT Program. The ideal candidate is detail-oriented with a knack for communication and collaboration. The Program/Administrative Assistant is a highly collaborative person, working closely with IT and Business stakeholders of the Program.


Responsibilities:

  1. New resource onboarding: schedule interviews, coordinate in setting up company ID and email, and coordinate shipping laptops.
  2. Collect status reports from Project Managers and prepare a consolidated status report.
  3. Responsible for all file management and ensuring that the team is uploading assets, dashboard information, and critical files.
  4. Track vendor invoices and payments.
  5. Schedule meetings, workshops, and maintain Outlook calendar.
  6. Assist in preparing project presentations.
  7. Assist with the travel arrangements for the project team.
  8. Perform other office-related duties as assigned.

Minimum Requirements:

  1. 5+ years of experience as a Senior Project admin or Administrative Assistant in IT department.
  2. Expert level experience of using Microsoft Excel and PowerPoint. Be able to create Pivot tables and graphs in Excel.
  3. Must be disciplined and able to maintain confidentiality.
  4. Strong attention to detail and have ability to function independently in a multi-task environment.
  5. Ability to collaborate efficiently with cross-functional teams.
  6. Proven written and verbal communication skills.
  7. Must have strong organizational skills, be very detail-oriented, and mission-accomplish focused.
  8. Experience with ServiceNow – able to create requests in ServiceNow.
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