Old St. Patrick's Church
Associate for Baptism, Marriage, and Sacramental Records
Old St. Patrick's Church, Chicago, Illinois, United States, 60290
Overview
Old St. Patrick’s Church is a vibrant Catholic community in Chicago’s West Loop, committed to answering God’s call through radical inclusivity, beautiful worship, and transformative kinship. The Associate for Baptism, Marriage and Sacramental Records supports individuals and families through joyful life milestones as a key member of the Old St. Patrick’s staff team. This position is responsible for assisting families in scheduling infant baptisms; working closely with the Director of Marriage Ministry to accompany couples through the process of celebrating marriage at Old St. Patrick’s Church; responding to requests for sacramental records; and supporting member-volunteers who staff wedding liturgies. The role requires a passion for hospitality, strong organizational and computer skills, and the ability to manage multiple priorities with care and attention to detail. A team-oriented mindset and the flexibility to work some evenings and weekends are essential. Responsibilities
Baptism Ministry Schedule monthly dates for Sunday group baptism ceremonies using Church Management System software Communicate with families and clergy to schedule group and private baptisms Communicate with families to schedule baptism preparation classes and provide certificates of completion Follow up with families to ensure required documents are received Prepare baptismal certificates Marriage Ministry Support the Director of Marriage Ministry in accompanying couples through all aspects of planning wedding liturgies at Old St. Patrick’s Church, including: Communicating regularly with couples regarding available dates, requirements for marriage in the Catholic Church, and requirements for Old St. Patrick’s wedding liturgies Following up with couples to ensure all documents are received and processed in a timely fashion Reserving wedding and rehearsal dates in Church Management System software Communicating with clergy presiders and the Archdiocese of Chicago Chancery Maintaining clear, accessible, and up-to-date records of required documentation Overseeing a team of wedding volunteers dedicated to rehearsal and wedding day hospitality and logistics Sacramental Records Receive and respond to requests for sacramental records of persons baptized at Old St. Patrick’s church Maintain accurate sacramental and household records in sacramental record books and Church Management Software Identify and implement ways to streamline and modernize sacramental records in line with current technology and Catholic canonical requirements Recruit and oversee member-volunteers who assist in recording sacramental records Oversee care for sacramental record books, including re-binding when needed Old St. Patrick’s Team Support Be willing to work flexible hours, including some weekends and evenings to support key moments in the Old St. Patrick’s community such as holiday liturgies, special member events, and church programming Maintain regular presence at Sunday Masses and support Sunday hospitality ministries as needed to build relationships with members Other duties as assigned Qualifications
Practicing Roman Catholic with knowledge of and appreciation for the Catholic faith and tradition, excitement for weddings and baptisms, and desire to be active in the Old St. Patrick’s community Attention to detail and ability to maintain organized and accessible files in compliance with Catholic canonical requirements, once training is completed Proficiency with standard computer software, including Google Workspace and Microsoft Office; ability to learn and use new software; and comfort using technology creatively to improve communication and workflow Excellent interpersonal skills and the ability to work collaboratively with Old St. Patrick’s team members; accompany new parents and engaged couples with a welcoming, non-anxious presence; communicate canonical requirements with clarity and pastoral sensitivity; and follow up with couples and families to ensure marriage and baptism files are completed in a timely manner Knowledge of or commitment to learn Catholic canonical requirements related to marriage and baptism Benefits
403(b) Retirement Plan Basic Life Insurance (employer-funded benefit) Employee Assistance Program Flexible Spending Accounts Long-term Disability (employer-funded benefit) Paid Parental Leave for up to six months for eligible employees To apply
Email resume and cover letter to jobs@oldstpats.org
#J-18808-Ljbffr
Old St. Patrick’s Church is a vibrant Catholic community in Chicago’s West Loop, committed to answering God’s call through radical inclusivity, beautiful worship, and transformative kinship. The Associate for Baptism, Marriage and Sacramental Records supports individuals and families through joyful life milestones as a key member of the Old St. Patrick’s staff team. This position is responsible for assisting families in scheduling infant baptisms; working closely with the Director of Marriage Ministry to accompany couples through the process of celebrating marriage at Old St. Patrick’s Church; responding to requests for sacramental records; and supporting member-volunteers who staff wedding liturgies. The role requires a passion for hospitality, strong organizational and computer skills, and the ability to manage multiple priorities with care and attention to detail. A team-oriented mindset and the flexibility to work some evenings and weekends are essential. Responsibilities
Baptism Ministry Schedule monthly dates for Sunday group baptism ceremonies using Church Management System software Communicate with families and clergy to schedule group and private baptisms Communicate with families to schedule baptism preparation classes and provide certificates of completion Follow up with families to ensure required documents are received Prepare baptismal certificates Marriage Ministry Support the Director of Marriage Ministry in accompanying couples through all aspects of planning wedding liturgies at Old St. Patrick’s Church, including: Communicating regularly with couples regarding available dates, requirements for marriage in the Catholic Church, and requirements for Old St. Patrick’s wedding liturgies Following up with couples to ensure all documents are received and processed in a timely fashion Reserving wedding and rehearsal dates in Church Management System software Communicating with clergy presiders and the Archdiocese of Chicago Chancery Maintaining clear, accessible, and up-to-date records of required documentation Overseeing a team of wedding volunteers dedicated to rehearsal and wedding day hospitality and logistics Sacramental Records Receive and respond to requests for sacramental records of persons baptized at Old St. Patrick’s church Maintain accurate sacramental and household records in sacramental record books and Church Management Software Identify and implement ways to streamline and modernize sacramental records in line with current technology and Catholic canonical requirements Recruit and oversee member-volunteers who assist in recording sacramental records Oversee care for sacramental record books, including re-binding when needed Old St. Patrick’s Team Support Be willing to work flexible hours, including some weekends and evenings to support key moments in the Old St. Patrick’s community such as holiday liturgies, special member events, and church programming Maintain regular presence at Sunday Masses and support Sunday hospitality ministries as needed to build relationships with members Other duties as assigned Qualifications
Practicing Roman Catholic with knowledge of and appreciation for the Catholic faith and tradition, excitement for weddings and baptisms, and desire to be active in the Old St. Patrick’s community Attention to detail and ability to maintain organized and accessible files in compliance with Catholic canonical requirements, once training is completed Proficiency with standard computer software, including Google Workspace and Microsoft Office; ability to learn and use new software; and comfort using technology creatively to improve communication and workflow Excellent interpersonal skills and the ability to work collaboratively with Old St. Patrick’s team members; accompany new parents and engaged couples with a welcoming, non-anxious presence; communicate canonical requirements with clarity and pastoral sensitivity; and follow up with couples and families to ensure marriage and baptism files are completed in a timely manner Knowledge of or commitment to learn Catholic canonical requirements related to marriage and baptism Benefits
403(b) Retirement Plan Basic Life Insurance (employer-funded benefit) Employee Assistance Program Flexible Spending Accounts Long-term Disability (employer-funded benefit) Paid Parental Leave for up to six months for eligible employees To apply
Email resume and cover letter to jobs@oldstpats.org
#J-18808-Ljbffr