HALO Branded Solutions
Executive Assistant (Hybrid)
HALO Branded Solutions, San Francisco, California, United States, 94199
Overview
We are HALO! We connect people and brands to create unforgettable, meaningful, and lasting experiences that build brand engagement and loyalty for our over 60,000 clients globally. HALO has nearly 2,000 employees and 1,000 Account Executives across 40+ sales offices in the United States, and is a global leader in branded merchandise, uniform programs, and recognition and incentive solutions. Position
Executive Assistant (Hybrid) – San Francisco, CA. This is a full-time role requiring in-office presence 3x per week. Responsibilities
Provide comprehensive calendar management for the CEO, including scheduling meetings, resolving conflicts, and prioritizing time effectively. Coordinate domestic and international travel, including itineraries, accommodations, and expense reporting. Prepare and edit correspondence, reports, presentations, and other documents for executive review. Plan and coordinate executive meetings, board meetings, and company events, including logistics, agendas, materials, and vendor management. Act as a liaison between the CEO, executive team, employees, and external stakeholders, ensuring timely and clear communication. Maintain confidentiality with sensitive company and personal information. Proactively anticipate the needs of executives and provide solutions to enhance efficiency. Expand support to other senior leaders as business needs evolve. Requirements
5+ years of executive administrative experience supporting C-suite leader(s). Proven expertise in calendar management, travel coordination, and meeting planning. Strong organizational, time management, and problem-solving skills with the ability to adapt to shifting priorities. Excellent written and verbal communication skills. High degree of professionalism, discretion, and integrity. Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration tools (Teams, Zoom, Slack). Ability to work independently and as part of a team in a dynamic environment. Compensation
The estimated base salary range for this position is between $66,000 and $96,000 annually. This range reflects a broad spectrum of labor markets across the US and may be influenced by factors including scope of role, experience, location, education, skills, internal equity, and external market data. Benefits
HALO offers benefits that support all aspects of life, including nationwide Medical, Dental, Vision, Life, and Disability insurance, plus Voluntary Benefits. 401(k) Retirement Savings, Health Savings Accounts (HSA), and Flexible Spending Accounts (FSA) are available. More About HALO
Career Advancement: HALO promotes from within and offers opportunities to accelerate your career and access to a global network and leadership opportunities. Culture: We foster a culture of ingenuity, inclusion, and accountability with a focus on respect, dignity, and equity. Recognition: We celebrate successes and recognize milestones with opportunities for awards and gifts. Flexibility: Many roles offer hybrid work options and flexible schedules to balance professional and personal demands. HALO is an equal opportunity employer. We celebrate diversity and are committed to an inclusive environment for all employees. We provide reasonable accommodations to individuals with disabilities, upon request, during the employment process. HALO participates in E-Verify. See E-Verify notices for English and Spanish information: E-Verify Participation and Right to Work.
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We are HALO! We connect people and brands to create unforgettable, meaningful, and lasting experiences that build brand engagement and loyalty for our over 60,000 clients globally. HALO has nearly 2,000 employees and 1,000 Account Executives across 40+ sales offices in the United States, and is a global leader in branded merchandise, uniform programs, and recognition and incentive solutions. Position
Executive Assistant (Hybrid) – San Francisco, CA. This is a full-time role requiring in-office presence 3x per week. Responsibilities
Provide comprehensive calendar management for the CEO, including scheduling meetings, resolving conflicts, and prioritizing time effectively. Coordinate domestic and international travel, including itineraries, accommodations, and expense reporting. Prepare and edit correspondence, reports, presentations, and other documents for executive review. Plan and coordinate executive meetings, board meetings, and company events, including logistics, agendas, materials, and vendor management. Act as a liaison between the CEO, executive team, employees, and external stakeholders, ensuring timely and clear communication. Maintain confidentiality with sensitive company and personal information. Proactively anticipate the needs of executives and provide solutions to enhance efficiency. Expand support to other senior leaders as business needs evolve. Requirements
5+ years of executive administrative experience supporting C-suite leader(s). Proven expertise in calendar management, travel coordination, and meeting planning. Strong organizational, time management, and problem-solving skills with the ability to adapt to shifting priorities. Excellent written and verbal communication skills. High degree of professionalism, discretion, and integrity. Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration tools (Teams, Zoom, Slack). Ability to work independently and as part of a team in a dynamic environment. Compensation
The estimated base salary range for this position is between $66,000 and $96,000 annually. This range reflects a broad spectrum of labor markets across the US and may be influenced by factors including scope of role, experience, location, education, skills, internal equity, and external market data. Benefits
HALO offers benefits that support all aspects of life, including nationwide Medical, Dental, Vision, Life, and Disability insurance, plus Voluntary Benefits. 401(k) Retirement Savings, Health Savings Accounts (HSA), and Flexible Spending Accounts (FSA) are available. More About HALO
Career Advancement: HALO promotes from within and offers opportunities to accelerate your career and access to a global network and leadership opportunities. Culture: We foster a culture of ingenuity, inclusion, and accountability with a focus on respect, dignity, and equity. Recognition: We celebrate successes and recognize milestones with opportunities for awards and gifts. Flexibility: Many roles offer hybrid work options and flexible schedules to balance professional and personal demands. HALO is an equal opportunity employer. We celebrate diversity and are committed to an inclusive environment for all employees. We provide reasonable accommodations to individuals with disabilities, upon request, during the employment process. HALO participates in E-Verify. See E-Verify notices for English and Spanish information: E-Verify Participation and Right to Work.
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