McCarthy Building
Pay and Base pay
$85,000.00/yr - $110,000.00/yr Company overview
McCarthy Building Companies, Inc. is America's premier, 100% employee-owned commercial construction company. With offices nationwide, we specialize in a wide range of project types that are as diverse and wide-ranging as the communities in which we build. Our innovative teams collaborate with clients and industry partners throughout the project life cycle, starting in the earliest stages of design, throughout construction and beyond project completion. McCarthys reputation for tackling the toughest building challenges starts with our focus on developing high-performing individuals and teams. We do this through our award-winning training programs, a best-in-class Total Rewards benefits program, and a focus on equipping diverse teams of employee owners through a connected and inclusive culture aligned with our values of: Genuine. We, Not I. All In. We Live Our Core Values. We do whatever it takes to deliver on our promises with honesty and integrity. We are Employee Owned. We are personally invested in building the things people need in our communities. We Feel Like a Family. We value genuine connections and help each other succeed in an inclusive environment. We are Builders. We respect the work we do and everyone who helps make it happen safely. Originally founded as a family business in 1864, today we are proud to be 100 percent employee-owned. Position summary
The Office Manager oversees all functions, operations, and the administrative team of the office as well as provides some executive support to the Senior Vice President of Operations. Reporting & working relationships Reports directly to the Senior Vice President of Operations Manages one or more direct reports such as Receptionists or Operations Assistants Interacts regularly with other Executives and Corporate Department Heads Serves as primary contact for office staff, leadership, vendors, and select clients Collaborates with fellow administrative peers across the region
Office Management and Operations
Forge positive working relationships with all partners in office Cultivate an atmosphere of openness and inclusivity for all external and internal partners and visitors Maintain a high level of office cleanliness and functionality; address issues promptly Coordinate onboarding/offboarding, seating, technology, tours, building access, distribution lists, and I-9 processes for a seamless transition Maintain positive relationships with Building/Property Managers; ensure rent is paid timely and maintenance requests are submitted promptly Manage office spaces (assignments, training spaces, conference rooms, kitchens, copy centers) Supervise and mentor direct reports to meet office needs Keep executives informed of events, visits, milestones, and achievements Coordinate department public relations functions and events as assigned Plan departmental team-building events and holiday celebrations Draft, finalize and maintain vendor contracts using AIA software Review and reconcile office invoices; support and manage the department budget Support internal office events and communications; acknowledge staff milestones Create and maintain office communications strategies; order supplies Provide front desk and switchboard coverage as required Perform basic administrative and support functions for the office
Executive Support
Calendar, schedule, and travel management for assigned executives Manage expenses and receipts for the office in Concur Coordinate internal and external meetings, meals, interviews, video conferences Coordinate with Business Development to maintain professional memberships Compose and produce business correspondence, reports, and confidential documents Review and approve timesheets and expense reports for executives direct reports as appropriate Track and report data to support executives and lead special projects Other tasks and duties as assigned
Qualifications
Experience managing 1-5 individuals 7-10 years of office management or administrative support experience in 500+ size company Able to assist multiple stakeholders with competing priorities and meet deadlines Demonstrated ability to maintain confidentiality, integrity and discretion High proficiency in calendaring using Microsoft Outlook High proficiency with Word, Excel and PowerPoint Willingness to take on a variety of responsibilities for executives and work non-traditional hours as needed Forward-thinking and proactive; able to anticipate needs Willingness to partner with Executives to achieve a high-performing partnership Ability to write and communicate effectively; event and meeting coordination experience Experience in a fast-paced environment with ability to meet daily deadlines Strong attention to detail and solid follow through
For Southern California locations only, the salary range for this position is: $85,000 - $110,000 depending on experience. This does not include possible bonus and other benefits which can impact total compensation. Compensation offered may vary based on work location, experience, qualifications, specialty, training, and market and business considerations, among other factors. McCarthy is proud to be an equal opportunity employer, including disability and protected veteran status. #J-18808-Ljbffr
$85,000.00/yr - $110,000.00/yr Company overview
McCarthy Building Companies, Inc. is America's premier, 100% employee-owned commercial construction company. With offices nationwide, we specialize in a wide range of project types that are as diverse and wide-ranging as the communities in which we build. Our innovative teams collaborate with clients and industry partners throughout the project life cycle, starting in the earliest stages of design, throughout construction and beyond project completion. McCarthys reputation for tackling the toughest building challenges starts with our focus on developing high-performing individuals and teams. We do this through our award-winning training programs, a best-in-class Total Rewards benefits program, and a focus on equipping diverse teams of employee owners through a connected and inclusive culture aligned with our values of: Genuine. We, Not I. All In. We Live Our Core Values. We do whatever it takes to deliver on our promises with honesty and integrity. We are Employee Owned. We are personally invested in building the things people need in our communities. We Feel Like a Family. We value genuine connections and help each other succeed in an inclusive environment. We are Builders. We respect the work we do and everyone who helps make it happen safely. Originally founded as a family business in 1864, today we are proud to be 100 percent employee-owned. Position summary
The Office Manager oversees all functions, operations, and the administrative team of the office as well as provides some executive support to the Senior Vice President of Operations. Reporting & working relationships Reports directly to the Senior Vice President of Operations Manages one or more direct reports such as Receptionists or Operations Assistants Interacts regularly with other Executives and Corporate Department Heads Serves as primary contact for office staff, leadership, vendors, and select clients Collaborates with fellow administrative peers across the region
Office Management and Operations
Forge positive working relationships with all partners in office Cultivate an atmosphere of openness and inclusivity for all external and internal partners and visitors Maintain a high level of office cleanliness and functionality; address issues promptly Coordinate onboarding/offboarding, seating, technology, tours, building access, distribution lists, and I-9 processes for a seamless transition Maintain positive relationships with Building/Property Managers; ensure rent is paid timely and maintenance requests are submitted promptly Manage office spaces (assignments, training spaces, conference rooms, kitchens, copy centers) Supervise and mentor direct reports to meet office needs Keep executives informed of events, visits, milestones, and achievements Coordinate department public relations functions and events as assigned Plan departmental team-building events and holiday celebrations Draft, finalize and maintain vendor contracts using AIA software Review and reconcile office invoices; support and manage the department budget Support internal office events and communications; acknowledge staff milestones Create and maintain office communications strategies; order supplies Provide front desk and switchboard coverage as required Perform basic administrative and support functions for the office
Executive Support
Calendar, schedule, and travel management for assigned executives Manage expenses and receipts for the office in Concur Coordinate internal and external meetings, meals, interviews, video conferences Coordinate with Business Development to maintain professional memberships Compose and produce business correspondence, reports, and confidential documents Review and approve timesheets and expense reports for executives direct reports as appropriate Track and report data to support executives and lead special projects Other tasks and duties as assigned
Qualifications
Experience managing 1-5 individuals 7-10 years of office management or administrative support experience in 500+ size company Able to assist multiple stakeholders with competing priorities and meet deadlines Demonstrated ability to maintain confidentiality, integrity and discretion High proficiency in calendaring using Microsoft Outlook High proficiency with Word, Excel and PowerPoint Willingness to take on a variety of responsibilities for executives and work non-traditional hours as needed Forward-thinking and proactive; able to anticipate needs Willingness to partner with Executives to achieve a high-performing partnership Ability to write and communicate effectively; event and meeting coordination experience Experience in a fast-paced environment with ability to meet daily deadlines Strong attention to detail and solid follow through
For Southern California locations only, the salary range for this position is: $85,000 - $110,000 depending on experience. This does not include possible bonus and other benefits which can impact total compensation. Compensation offered may vary based on work location, experience, qualifications, specialty, training, and market and business considerations, among other factors. McCarthy is proud to be an equal opportunity employer, including disability and protected veteran status. #J-18808-Ljbffr