Administrative Assistant Job at IFG - International Financial Group in Mountain

Administrative Assistant (On-Site - (Mountain View, CA/Silicon Valley Area - SVC Area)

• Type: Contract 🔗✍️
• Location: Mountain View, CA/Silicon Valley, CA⛰️
• Workplace: Onsite 🖥️

Job description:

As an Administrative Assistant, you will play a key role in supporting site operations for a building with 12,000+ employees. Rather than supporting a single leader, this role involves collaborating with team admins across the site, giving you the opportunity to develop broader connections and build scalability in your career.

Key Responsibilities include:

• Site Operations & Administrative Support: Act as the primary resource for site-level needs, partnering with business leaders and team admins to keep operations running smoothly.
• Onboarding & Offboarding: Manage logistics for new hires (equipment, workspace, welcome setup) and coordinate smooth offboarding processes.
• Facilities & Workspace Management: Maintain seating maps, manage requests, and coordinate with facilities for space planning and access needs.
• Event & Meeting Coordination: Support occasional event logistics such as executive visits, site-wide meetings, or morale events.
• Cross-Team Collaboration: Partner with other site and team admins to drive consistent processes and contribute to broader organizational improvements.

Qualifications & Skills

• 2–5 years of administrative experience, ideally within the tech industry.
• Experience supporting large teams (100+ employees) and navigating fast-paced environments.
• Strong organizational, communication, and interpersonal skills.
• Proficiency in Microsoft Office tools; knowledge of systems like iCIMS, ProcureWeb, or Dynamics 365 is a plus.
• A proactive mindset with strong attention to detail and the ability to manage multiple priorities.

This description has been designed to indicate the general nature and level of work performed by employees within this position. The actual duties, responsibilities, and qualifications may vary based on assignment.

We are committed to diversity and inclusion. We have a non-discrimination policy and encourage candidates from all backgrounds to apply. We provide accessibility and accommodation for individuals with disabilities throughout the hiring process. ♀️🌈🌍💙

Apply today! Please send your resume at vatsal @ifgpr.com 🤝📝🚀