Administrative Assistant Job at Troy Consulting LLC in Mountain View

Overview

Troy Consulting is an IT and management consultancy built to define strategies, streamline processes, and leverage data to help organizations achieve measurable success and reach their goals. We are seeking a fully onsite Administrative Assistant in Mountain View, CA.

At Troy Consulting, we are more than a workplace; we are a dynamic community that values its people. When you join us, you become part of a team that not only offers competitive health and 401k benefits but also invests in your growth through our successful Delivery Excellence Program. Please check out our website at www.troy-consulting.com to learn more!

What will you be doing?

• Responsible for supporting a CVP and a large global team.
• Key Projects: Event planning (weekly morale events/happy hours), space management, supporting CVP and team, new hire device ordering, expense and travel budget tracking, distribution group management, and cross-site admin coordination.
• Calendar management for CVP and team.
• Coordinate events and morale activities.
• Manage office supplies and loaner devices.
• Handle expense reports and budget tracking.
• Support both on-site and remote team members, including cross-region admin collaboration.
• Weekly check-ins with lead admin.
• Manage a VP calendar and prioritize time strategically for the VP.
• Build strong relationships with the VP’s leadership team and key stakeholders to support effective time management.
• Provide actionable business insights to enable informed decision-making.
• Identify and drive improvements in business processes and resources.
• Coordinate travel logistics, trip prep, and expense reporting.
• Partner with site-based and Redmond-based admin teams to align and establish processes that support rhythm of business and compliance.
• Review and approve expense reports in alignment with lead admin guidance.
• Participate in recurring admin meetings.
• Undertake special assignments and projects as needed.

What you should bring to the table:

• 4+ years of administrative support, ideally with large tech company experience.
• Bachelor’s degree highly preferred.
• 2+ years supporting executives or directors in a fast-paced environment.
• 6+ years in administrative roles.
• Experience supporting global teams and navigating ambiguity.
• Skills in budget management, event planning, calendaring, and business operations.
• Ability to anticipate needs and make decisions independently.
• Comfortable working under pressure and adapting quickly to change.
• Strong collaboration skills and ability to build relationships across diverse teams.
• Discretion and professionalism in handling sensitive information.
• Excellent organizational, analytical, and written communication skills.
• Proficiency in Microsoft tools: Outlook, Word, Excel, PowerPoint, OneNote, SharePoint, Teams.
• Calendar Support: Minimum 4 years, preferably supporting senior leaders (CVP level).
• Remote Team Support: Minimum 4 years, experience supporting distributed teams across regions.
• Event Planning (In-Person): Minimum 4 years, organizing morale events and managing office logistics.

Salary Range: $31.00-$33.00/hour

Financial: 401(k) with company match

Time off: PTO accrual

Equal Employment Opportunity Statement

Troy Consulting is committed to creating a diverse and inclusive workplace. We provide equal employment opportunities to all employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, marital or veteran status, citizenship status, genetic information, or any other characteristic protected by applicable federal, state, or local laws.

Troy Consulting complies with all applicable laws governing non-discrimination in employment in every location in which we operate. We believe that diversity fuels innovation, and we are dedicated to fostering an environment where all individuals feel valued, respected, and empowered to thrive.

Notice to Recruiters/Headhunters and Staffing Agencies

It is Troy Consulting’s intent and preference to directly recruit potential job candidates. We do not accept unsolicited third-party agency resumes. Resumes submitted through this website by third party agencies will be considered unsolicited, and Troy Consulting will not be obligated to pay a referral fee.

Salary Range: $31.00-$33.00/hour