Ventura Transfer Company
Job Details
Job Location Long Beach Headquarters - Long Beach, CA
Position Type Full Time
Salary Range $27.00 - $29.00 Hourly
Travel Percentage Negligible
Job Shift Day
Description
The Shop Administrator is responsible for overseeing the administrative functions of an industrial heavy vehicle, equipment repair and fabrication shop. This role involves price comparisons, purchase order and work order preparation, parts procurement, inventory management, record-keeping, and report generation.
Responsibilities and Duties:
Parts Procurement & Vendor Management: Lead the purchasing process for company equipment parts and special projects managed by other departments. Identify reliable suppliers, negotiate competitive pricing, and maintain optimal inventory levels. Generate purchase orders, provide proper G/L coding, process invoices, and ensure timely vendor payments. Assist mechanics in selecting and picking up parts as needed. Build and maintain strong relationships with vendors to secure the best pricing and delivery terms. Maintain a neat and organized parts room Pick up parts from suppliers occasionally as needed Inventory & Work Order Management:
Maintain an adequate inventory to minimize equipment downtime using the fleet management system. Assign parts and labor to appropriate work orders and ensure proper documentation in the fleet management system. Monitor fuel inventory and coordinate purchases as needed, ensuring timely reporting to accounts payable. Verify that DVIRs (Driver Vehicle Inspection Reports) are reviewed, and necessary repairs are scheduled daily, and BIT (Basic Inspection of Terminals) inspections are completed on time. Operational & Administrative Support:
Proactively support personnel during vehicle breakdowns, including scheduling towing services if required. Communicate with mechanics and other personnel regarding part arrivals to facilitate timely work order completion. Notify equipment users about completed repairs and any equipment concerns. Assist in managing programs related to hoses, tires, and other shop operations. Cooperate with the Finance Department in the month-end close and related activities and reports Perform additional duties as assigned. Qualifications
Requirements and Qualifications
Commitment to upholding and promoting the company's core values. High school diploma or equivalent; Associates degree preferred. Valid Class C driver's license with a clean driving record. Minimum of two years' experience in a maintenance or shop operation. Background in supply chain, finance, accounting, or shop administration is a plus. Strong teamwork, interpersonal, and communication skills. Proficiency in Microsoft Word, Excel, and fleet maintenance software is preferred. Self-motivated with strong critical thinking, problem-solving, and organizational skills. A strong commitment to safety and a knowledge of, standard operating procedures (SOPs), and best practices. Physical Requirements
Ability to sit or stand for extended periods and lift up to 50 pounds (team lift available if necessary). Capability to work in an active shop environment. Must be able to walk, bend, reach, push, pull, stoop, squat, and climb ladders as needed. Environmental Factors
Ability to work in an industrial setting around hazardous materials Tolerance for moderate noise levels depending on the task.
Job Location Long Beach Headquarters - Long Beach, CA
Position Type Full Time
Salary Range $27.00 - $29.00 Hourly
Travel Percentage Negligible
Job Shift Day
Description
The Shop Administrator is responsible for overseeing the administrative functions of an industrial heavy vehicle, equipment repair and fabrication shop. This role involves price comparisons, purchase order and work order preparation, parts procurement, inventory management, record-keeping, and report generation.
Responsibilities and Duties:
Parts Procurement & Vendor Management: Lead the purchasing process for company equipment parts and special projects managed by other departments. Identify reliable suppliers, negotiate competitive pricing, and maintain optimal inventory levels. Generate purchase orders, provide proper G/L coding, process invoices, and ensure timely vendor payments. Assist mechanics in selecting and picking up parts as needed. Build and maintain strong relationships with vendors to secure the best pricing and delivery terms. Maintain a neat and organized parts room Pick up parts from suppliers occasionally as needed Inventory & Work Order Management:
Maintain an adequate inventory to minimize equipment downtime using the fleet management system. Assign parts and labor to appropriate work orders and ensure proper documentation in the fleet management system. Monitor fuel inventory and coordinate purchases as needed, ensuring timely reporting to accounts payable. Verify that DVIRs (Driver Vehicle Inspection Reports) are reviewed, and necessary repairs are scheduled daily, and BIT (Basic Inspection of Terminals) inspections are completed on time. Operational & Administrative Support:
Proactively support personnel during vehicle breakdowns, including scheduling towing services if required. Communicate with mechanics and other personnel regarding part arrivals to facilitate timely work order completion. Notify equipment users about completed repairs and any equipment concerns. Assist in managing programs related to hoses, tires, and other shop operations. Cooperate with the Finance Department in the month-end close and related activities and reports Perform additional duties as assigned. Qualifications
Requirements and Qualifications
Commitment to upholding and promoting the company's core values. High school diploma or equivalent; Associates degree preferred. Valid Class C driver's license with a clean driving record. Minimum of two years' experience in a maintenance or shop operation. Background in supply chain, finance, accounting, or shop administration is a plus. Strong teamwork, interpersonal, and communication skills. Proficiency in Microsoft Word, Excel, and fleet maintenance software is preferred. Self-motivated with strong critical thinking, problem-solving, and organizational skills. A strong commitment to safety and a knowledge of, standard operating procedures (SOPs), and best practices. Physical Requirements
Ability to sit or stand for extended periods and lift up to 50 pounds (team lift available if necessary). Capability to work in an active shop environment. Must be able to walk, bend, reach, push, pull, stoop, squat, and climb ladders as needed. Environmental Factors
Ability to work in an industrial setting around hazardous materials Tolerance for moderate noise levels depending on the task.