Administrative Assistant Job at Robert Half in Vero Beach

We are looking for a detail-oriented Administrative Assistant to join our team in Vero Beach, Florida. In this role, you will play a key part in ensuring the smooth operation of daily administrative tasks, handling inbound calls, managing data entry, and supporting office functions. This position requires strong organizational skills and the ability to multitask effectively in a dynamic office environment.

Responsibilities:

• Provide general administrative support to ensure efficient office operations.

• Answer and direct inbound calls professionally, addressing inquiries and routing them appropriately.

• Perform accurate data entry tasks to maintain and update records.

• Serve as the first point of contact in reception duties, greeting visitors and managing correspondence.

• Coordinate and organize office activities, meetings, and schedules.

• Collaborate with team members to complete assigned projects and tasks.

• Maintain confidentiality of sensitive information and adhere to company policies.

• Handle document preparation, filing, and other clerical duties as needed.

• Assist with inventory management and ordering office supplies.

• Troubleshoot minor issues and escalate them to the appropriate departments when necessary.

• Proven experience in administrative support or a related role.
• Strong proficiency in handling inbound calls and maintaining a detail-oriented approach.
• Familiarity with data entry processes and attention to detail.
• Excellent organizational and time management skills.
• Ability to perform receptionist duties, including greeting visitors and managing correspondence.
• Comfortable with multitasking in a fast-paced environment.
• Strong written and verbal communication skills.
• Proficiency in standard office software and tools such as Microsoft Office.