Aston Carter is hiring: Administrative Assistant in Great Neck

Administrative Assistant

Provide general administrative support including answering phones, managing calendars, and coordinating meetings. Prepare and edit correspondence and reports, maintain organized filing systems, assist with data entry, record keeping, and document management, and coordinate office supplies. Support basic bookkeeping tasks and utilize QuickBooks for financial entries and reporting. Assist with building permit applications and tracking, manage and maintain insurance certificates, and ensure compliance with documentation requirements. Handle confidential information with discretion.

Responsibilities

• Answer phones and manage calendars.
• Coordinate meetings and prepare/edit correspondence and reports.
• Maintain organized filing systems (both electronic and paper).
• Assist with data entry, record keeping, and document management.
• Coordinate office supplies.
• Support basic bookkeeping tasks.
• Utilize QuickBooks for financial entries and reporting.
• Assist with building permit applications and tracking.
• Manage and maintain insurance certificates and ensure compliance.
• Handle confidential information with discretion.

Essential Skills

• 12 years of experience in an administrative or office support role.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong organizational and time management skills.
• Excellent written and verbal communication abilities.
• Ability to multitask and prioritize effectively.

Additional Skills & Qualifications

• Experience with QuickBooks and basic bookkeeping is a plus.
• Familiarity with building permitting processes and insurance certification management is a plus.
• High school diploma or equivalent required; associate degree preferred.

Work Environment

The work environment is a dynamic office setting where you will engage with various technologies such as Microsoft Office Suite and QuickBooks. The role requires a balance between independent tasks and collaborative efforts within a team. The dress code is professional attire, suitable for a business office.

Pay and Benefits

The pay range for this position is $22.00 - $26.50/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Great Neck,NY.

Application Deadline

This position is anticipated to close on Sep 22, 2025.