Administrative Assistant Job at HonorVet Technologies in Providence

Administrative Assistant

Location Providence, RI 02903 Duration 6+ Months (Potential Contract to Hire Position) Shift Flexible (8AM-4:30PM Or 9AM -5PM with 30 min lunch)

Need someone who is extremely detail oriented, consistent and can work in a fast-paced environment. Someone who is a self-starter and can hit the ground running.

Key Responsibilities of the Administrative Assistant Position at the Investment Office:

Calendar and Communication Management:

• Schedule meetings, site visits, Zoom calls, and telephone conferences.
• Manage and maintain complex calendars for the investment staff.
• Handle correspondence with investment managers.
• Tactfully screen incoming inquiries, including cold calls.
• Maintain and update contact lists.

Travel and Logistics:

• Make detailed travel arrangements in accordance with policies and adjust them as needed.
• Prepare and submit expense reports.

Meeting and Document Preparation:

• Assemble materials and presentations for meetings and calls with investment managers.
• Assist in preparing and publishing materials for Investment Committee meetings.

Data and Information Management:

• Manage reporting received from investment managers via email and online portals.
• Assist with document retrieval and overall document management.

General Office Support:

• Help organize office events.
• Handle internal facility requests.

Technical Skills:

• MS Office: Outlook and Gmail
• Databases: CRM experience
• SharePoint
• AI: proactive with how to use it
• Phone support as needed

Experience Needed:

• 3-5 years

Educational Requirement:

• Associates preferred

Must Have Skills:

• Organization, attention to detail, communication

Parking:

• We would provide a validation sticker to pay for parking using the lot right next to our building.
• Please note once the temp is official parking would be handled through the Transportation Office and would be payroll-deducted as per their guidelines.