Job Description
Robert Half is working with a non-profit organization in need of two skilled Administrative Assistant here in Reno. In this Contract-to-Permanent position, you will play a vital role in supporting various administrative functions, including assisting with recruitment events, scheduling meetings document processing, and communication management. This position requires exceptional organizational skills, attention to detail, and the ability to manage multiple tasks seamlessly.
Responsibilities:
• Provide comprehensive administrative support to the Director and instructors by managing correspondence and coordinating schedules.
• Organize and maintain confidential applicants and company records, ensuring proper archiving and digital documentation.
• Handle office supply inventory and maintain the general upkeep of the front office.
• Coordinate catering, logistics, and planning for meetings, events, and special occasions.
• Process applications, proctor aptitude tests, and assist in recruitment efforts.
• Schedule and manage training classes including registration and attendance tracking.
• Collaborate with union representatives and industry partners to ensure seamless apprentice placement and program operations.
• Proven experience in administrative roles, with strong organizational and multitasking abilities.
• Proficiency in data entry and document management systems.
• Excellent communication skills, both written and verbal, to engage with apprentices, instructors, and external partners.
• Familiarity with event planning and coordination, including catering and logistics.
• Ability to handle confidential information with discretion and professionalism.