State of Oregon is hiring: Grant Accountant (Accountant 1) in Salem

Grant Accountant (Accountant 1)

The Oregon Department of Emergency Management (OEM) is excited to announce a new opportunity for a Grant Accountant (Accountant 1) to join our team! We welcome you to join us today.

The Department currently has an opening for two full-time Grant Accountants (Accountant 1) within the Budget & Finance Section of OEM in Salem, Oregon. These are full-time, permanent positions for management services. These positions have the opportunity to work remotely and support a hybrid (work from home/in office) work schedule. Remote work is evaluated periodically to ensure business needs are being met and can be adjusted at any time. Please note, applications may be used to fill future vacancies.

The Grant Accountant assists with the administration and coordination of the fiscal and grant processes for OEM to include ensuring the accuracy and proper use of federal, other and general funds that the Division receives. This includes funds expended at the state and local level, as well as federal funding that is administered by OEM to other state agencies. Works with the Accounting Manager and other grant accountants to ensure the accuracy of accounting transactions including reconciling accounts and initiating corrections. Provides grant accounting support to grant program staff within the agency.

General duties:

• Follows policies and procedures for expenditure of federal grant funds in accordance with the federal Office of Management and Budget (OMB) standards, CFR, and applicable state policies and procedures.
• Assists in preparing revenue and expenditure summary information for review by the State Public Assistance Officer, State Hazard Mitigation Officer and the Section Manager's as required, and monitors revenue and expenditures on a monthly basis for certain federal grants.
• Assists in providing technical assistance to local jurisdictions and other state agencies on proper preparation of grant materials including but not limited to Oregon Individual and Public Assistance Programs, FEMA's Public Assistance Program, Hazard Mitigation, State Resiliency, Homeland Security, and Emergency Management.
• Assists with training on the fiscal requirements of federal grant programs to local governments and other state agencies.
• Ensures that proper match is documented correctly and provided for these federal programs and accurate records are maintained by the subgrantee.
• Ensures that administrative fees are properly documented by grantee and subgrantee and that these funds are expended within standards established within 44 CFR.
• Assists in overseeing the distribution of disaster payments required for various federal grants. This includes closeout of projects, preparation of required reports and quarterly financial reports as required by the issuing agency.
• Provides assistance on maintaining controls to safeguard assets and ensure integrity of data and the OEM fiscal system. Provides assistance in reviewing fiscal transactions for conformity with Generally Accepted Accounting Principles and all applicable statutes and policies.
• Receives guidance and technical expertise for professional accounting and administrative support staff performing OEM specific standard accounting functions.

For a copy of the position description, please email samantha.r.hoyle@oem.oregon.gov.

The Benefits of joining Our Team

It is the mission of Oregon Emergency Management (OEM) to lead collaborative state-wide efforts, inclusive of all partners and the communities we serve, to ensure capability to get help in an emergency and to protect, mitigate, prepare for, respond to, and recover from emergencies or disasters regardless of cause. To learn more about our team and the work we do, please visit the Oregon Department of Emergency Management (OEM) website.

We foster fairness, equity, and inclusion to maintain a workplace environment where everyone is treated with respect and dignity regardless of race, color, national origin, religion, sex, sexual orientation, gender identity, marital status, age, veteran status, disability, or status as a victim of domestic violence, harassment, sexual assault, or stalking.

Employee benefits include:

• Medical, vision, and dental insurance.
• 11 paid holidays per year.
• 10 hours of vacation leave earned per month.
• 8 hours of sick leave earned per month.
• 24 hours of personal business leave per fiscal year.
• Pension and retirement programs.
• Click here to learn more about State of Oregon benefits.

What do you need to qualify? Minimum Qualifications:

Possession of a Certified Public Accountant or Certified Government Financial Manager certificate; OR

A bachelor's degree in accounting; OR

Successful completion of the State of Oregon Accounting Career Mobility Program or equivalent accounting certificate program from an accredited college or university; OR

32 quarter (21 semester) credit hours in Accounting from an accredited institution AND two years of technical, para-professional accounting experience to include: a) classifying, analyzing, and reconciling financial data and records; b) designing, recommending, and installing modifications of accounting methods, procedures, forms, and records; c) preparing financial statements and reports; d) analyzing and interpreting laws, regulations, codes, and ordinances to ensure the legality of financial transactions; and e) analyzing, interpreting, and making recommendations related to accounting transactions, accounts and account relationships resulting in accounting entries.

What we are looking for (Desired Attributes):

• Experience building relationships and communicating with multiple levels of government and/or Tribal partners on complex programs
• Experience working with internal/external customers
• Experience in project and program management, preferably in Grants, Planning, Training, and/or Exercise programs
• Demonstrated experience analyzing and restructuring processes for the purpose of integration and/or process improvement.
• Experience working with State and/or Federal Grants
• Resume and Cover Letter

Note: You must clearly describe your experience in each area listed. Failure to provide this information may result in eliminating your application from further consideration.

Additional information:

• The salary listed is the non-Public Employee Retirement Systems (PERS) qualifying salary. If the successful candidate is PERS qualifying, the salary will reflect the 6.95% increase.
• Finalists will be subject to a computerized criminal history check. Adverse background data may be grounds for immediate disqualification.
• Within three days of hire, all applicants will be required to complete the US Department of Justice Form I-9, confirming authorization to work in the United States. OEM does not offer visa sponsorship.
• Please save a copy of this job announcement for your reference, as it may not be available for you to view after the job closes.

How to Apply:

• Visit the State of Oregon job opportunities webpage to submit your application for the position. Please ensure the work history and education section is complete. If you are a current state of Oregon employee, you must apply through your employee Workday account.
• Attach a cover letter and resume describing how you meet the qualifications and attributes for the position.
• If you have questions about the recruitment or need assistance to participate in the application process, please contact the recruiter Samantha Hoyle at samantha.r.hoyle@oem.oregon.gov or 971-388-4742.

Helpful Tips:

• Workday will timeout after 20 minutes of inactivity.
• This posting closes at 11:59 PM on the close date listed.
• Be sure to check both your email and Workday account for updates regarding this recruitment.
• Click here for Resources and a Job Support Page.

Veteran's Preference:

The OEM provides veterans' preference points to all eligible veterans. For privacy reasons, please do not attach veterans' preference documents when initially applying. You will be sent a Workday "Task" to complete once you have submitted your application. The "Task" will prompt you to provide the appropriate documentation for your Veterans' Preference point selection. For more information, please go here: https://www.oregon.gov/jobs/Pages/Veterans.aspx.

After you apply:

Log in to your Workday account before the job announcement closes to see if you have any pending tasks or actions, and make sure to complete these tasks or actions before the job announcement closes. These can be found under the "My Applications" section.