Robert Half
Job Description
Job Description
We are looking for a detail-oriented Receptionist to join our team in Midland, Texas, on a Contract-to-Permanent basis. In this role, you will be the first point of contact for visitors and callers, ensuring a welcoming and organized environment. You will also play a crucial part in maintaining office operations and supporting administrative functions.
Responsibilities:
• Provide a warm and attentive greeting to all visitors and callers, ensuring their needs are promptly addressed.
• Manage office supply inventory by monitoring stock levels and placing orders as required.
• Handle the delivery and pickup of items that need personal attention.
• Coordinate food deliveries and catering arrangements when necessary.
• Respond to office-related inquiries and provide assistance to staff and visitors.
• Organize office procedures, manage correspondence, and maintain the cleanliness and functionality of shared spaces.
• Assist in preparing budgets and reports related to assigned tasks.
• Operate multi-line phone systems to answer and direct calls efficiently.
• Perform filing, e-filing, and high-volume data entry tasks with accuracy.
• Support additional administrative duties as assigned by management.• High School diploma or equivalent is required.
• At least one year of experience using Microsoft Office applications, including Excel, Word, PowerPoint, and Outlook.
• Proven ability to manage confidential information with discretion.
• Experience handling multi-line phone systems and directing calls professionally.
• Strong organizational skills with the ability to multitask effectively.
• Excellent communication and interpersonal skills to interact with visitors and staff.
• Ability to perform accurate data entry and maintain filing systems.
• Previous experience in a receptionist or administrative role preferred.
Responsibilities:
• Provide a warm and attentive greeting to all visitors and callers, ensuring their needs are promptly addressed.
• Manage office supply inventory by monitoring stock levels and placing orders as required.
• Handle the delivery and pickup of items that need personal attention.
• Coordinate food deliveries and catering arrangements when necessary.
• Respond to office-related inquiries and provide assistance to staff and visitors.
• Organize office procedures, manage correspondence, and maintain the cleanliness and functionality of shared spaces.
• Assist in preparing budgets and reports related to assigned tasks.
• Operate multi-line phone systems to answer and direct calls efficiently.
• Perform filing, e-filing, and high-volume data entry tasks with accuracy.
• Support additional administrative duties as assigned by management.• High School diploma or equivalent is required.
• At least one year of experience using Microsoft Office applications, including Excel, Word, PowerPoint, and Outlook.
• Proven ability to manage confidential information with discretion.
• Experience handling multi-line phone systems and directing calls professionally.
• Strong organizational skills with the ability to multitask effectively.
• Excellent communication and interpersonal skills to interact with visitors and staff.
• Ability to perform accurate data entry and maintain filing systems.
• Previous experience in a receptionist or administrative role preferred.